**Burton Green Village Hall CIO Trustees’ Annual Report For the year ended 30 September 2024** ## **1. Objectives and Activities** Burton Green Village Hall CIO (Registered Charity No. 1166381) exists to benefit the residents of Burton Green Parish and surrounding areas by providing a facility that fosters education, recreation, and social engagement. In line with our constitution, our charitable purpose is to improve quality of life without discrimination. During 2023–24, we: - Provided a well-maintained hall for hire by local residents, clubs, and organisations - Delivered fundraising and social events that brought the community together - Supported local partnerships and facilitated inclusive use of the space These activities support our charitable objectives by encouraging connection, education, and wellbeing. ## **2. Achievements and Performance** Over the reporting period, we: - Welcomed increased community usage, maintaining strong demand for bookings - • Delivered events that enhanced local engagement and generated modest funds - • Invested in ongoing maintenance to ensure the hall remains safe and accessible - Recorded a surplus of £20,066, reflecting prudent financial management We thank all trustees, volunteers, and hirers for their continued support. ## **3. Financial Review** Total receipts for the year were £61,757 (2022–23: £45,101), of which £56,110 came from hire fees. Key expenditures totalled £41,691, including maintenance, utilities, and insurance. We closed the year with unrestricted reserves of £102,639, held across three accounts. The CIO has no outstanding liabilities and retains adequate funds to support future commitments and unforeseen costs. ## **4. Structure, Governance and Management** Burton Green Village Hall is governed as a Charitable Incorporated Organisation using the Foundation Model. Our principal office is at Red Lane, Burton Green, Kenilworth, Warwickshire CV8 1PF. The CIO is managed by a board of trustees (minimum 7, maximum 12), which includes exofficio officers (Chair, Treasurer, Secretary) and nominated members. Trustees are appointed for three-year terms in accordance with our constitution. A Finance Sub-group, composed of trustees, oversees budgeting, expenditure approval, and compliance with Charity Commission regulations. All decisions are recorded in meeting minutes, and new trustees receive an induction including the current constitution and recent reports. ## **5. Public Benefit Statement** The trustees confirm they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Commission’s guidance on public benefit. The hall provides inclusive access and a neutral space for activities that meet the needs of our diverse local community. **Signed on behalf of the trustees Name:** Russell Smith **Position:** Treasurer **Date:** 29 July 2025 Burton Green Village Hall CIO Year Ending 3010912024 In¢ome and Expenditure 2024 2023 Income In￿me Grants and Donabons Intérell Receivad 51,149 74 9,588 52 974.31 61,712.57 34.916.63 9.433 00 750 71 45,100.34 ndituEÈ Rales Diréct Coalg L￿ht 8nd H&3t Computer 2,793.08 559.85 2.867.15 9.380.23 552 84 7,8S1.45 14.364.87 742.25 3,￿1 38 360.50 552.00 7.510.25 435.60 8.551 18 7.49SOI 1,586.81 3.gOS26 692 53 1.236.00 RepAirs and Mèintsnan( Subscfiplio Insuianco Telèphone AttouThlancy Bank Charges DepreeAatK 2.36300 5.893.24 41,690.73 46.993.70 Pfofit forthe Year 2D,D21 84 -1.893.36 FixÈd Aggètg LeasehtAd Impr¢pv¢tn&nt otfi¢e Equipment Fixtures a[￿ Fitb 34.27S.00 4,709. 1.26678 34.275.00 6.682.90 1,￿6.7& 40.2S1.68 42.614 68 Bank and Cash NaiwestAccount Co-op Accounl DeF￿￿1 Account P6tty Cssh 15.9S6 93 19.324.38 17.3$7 40 13.812.58 o.oo 66.383 01 2,495.46 102.638.71 82.691.05 Debtors Creditors 0.00 0.00 4S7 00 -269.30 142.8￿.39 125.493 43 Fun(ts Géneral DevelO￿￿￿t Restricted 4S.874.24 96.281.85 28.477.28 96.281.85 MIBG Molh&r and T(￿le[ 514.45 4324 734.30 514 45 43.24 734.30 142.890.39 125.4>3.43 l approvethesbove income and expenditure accounl and confit¥n that I have [nadEaVailab￿ all inflltTnation I hgve piepaied the income eXpendItU￿ a¢¢Ouni sbove, Nbiihout t4￿n9 Out an gudlt. from the Infonnèbon explanation5 prowded. David Turner AIMS Accowtsnts for Busine$s **Charity Name No (if any) Burton Green Village Hall CIO 1166381** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/10/2023 30/09/2024 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Hire Fees|**51,150**||**-**||**-**||**51,150**||**7,816**| |Fundraisingand Social Events|**9,589**||**-**||**-**||**9,589**||**21,387**| |Interest|**974**||**-**||**-**||**974**||**751**| ||**-**||**-**||**-**||**-**||**9,433**| ||**-**||**-**||**-**||**-**||**5,714**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**61,712**||**-**||**-**||**61,712**||**45,101**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**45,101**| ||||||||||| |
Repairs and Maintenance|**7,496**||**-**||**-**||**7,496**||**12,418**| |UtilityCosts includingcouncil rates|**10,303**||**-**||**-**||**10,303**||**9,940**| |Cleaning|**8,551**||**-**||**-**||**8,551**||**7,851**| |Insurance|**3,905**||**-**||**-**||**3,905**||**3,851**| |FundraisingCosts|**5,121**||**-**||**-**||**5,121**||**2,867**| |Licences and other office costs|**2,716**||**-**||**-**||**2,716**||**1,644**| |Accountant Fees|**1,236**||**-**||**-**||**1,236**||**552**| |Depreciation|**2,363**||**-**||**-**||**2,363**||**5,893**| |Consumable items and stationery|**-**||**-**||**-**||**-**||**1,905**| |Miscellaneous Costs|**-**||**-**||**-**||**-**||**73**| |**_Sub total_ **|**41,691**||**-**||**-**||**41,691**||**46,994**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||**42,251**| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**42,251**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||0| ||||||||||**89,245**| ||||||||||| ||**20,021**||||||||**- 44,144**| ||**-**||||||||**-**| ||**82,573**||||||||**126,835**| ||**102,594**||||||||**82,691**| ## **Section B Statement of assets and liabilities at the end of the period** |CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
Natwest Savings Account
Natwest Current Account
Co-Op Current Account
**Details**
**_Total cash funds_**|**Unrestricted**
**funds**
**to nearest £**
**67,357**
**15,957**
**19,324**
**102,639**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**67,357**|**-**|**-**| |||**15,957**|**-**|**-**| |||**19,324**|**-**|**-**| |||**102,639**|**-**|29/07/2025
**-**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**|**Details**
**Details**
Leasehold Improvement
Office equipment
Fixtures and fittings
**Details**
(agree balances with receipts and payments account(s))
**Details**
Signature|Agreement Error
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
RussellSmith|OK| |---|---|---|---| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**34,275**| ||||**4,710**| ||||**1,267**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||RussellSmith|29/07/2025| ||||| CCXX R2 accounts (SS) 29/07/2025 2