TREASURERS REPORT
AS AT 30 SEPTEMBER 2023
Income
Hiring fees
Income from regular hirers has increased from £11,498 to £21,387.16 this is due to an increase in regulars and also price increases during the year. Income from occasional hire has increased this year from the previous year to £7,816 (2022: £1,279, 2021: £565 & 2020: £2,007). This increase is due to the fact that during the year we moved to the new hall, with all the great new facilities and therefore making it more attractive to occasional hirers.
Social events
This year we have managed to hold a number of events which have been a great success. We have held our usual produce show, art exhibition, craft fayre and quiz. We also held new events such as a Caribbean evening all of the events for the year have provided a profit of £2,934.
Other Income
Income for the period had increased in the year this is due to the fact that we received a grant from the parish council of £12,000 in 2022 for the stain glass window project for the new hall, this project was completed during the year. We also received a lottery grant in the year which enabled us to purchase the bowls equipment.
Expenditure
The general running expenditure increased from £14,793 in 2022 to £46,994 in 2023 this increase was mainly due to the fact that all expenses had increased as the use of the hall increased. Gas, electricity and insurance all increased during the year and continue to rise. Repairs have also increased due to the move to the new hall.
Funds and reserves
General reserves have increased during the year to £27,925 this is despite the loss in the year as we have used the kitchen fund to pay for some of the new kitchen equipment.
The Development Fund at 30 September 2023 stood at £96,282. Ongoing investigations by several sub-committees together with continuing dialogue between these sub-committees will determine how this fund will be spent.
At 30 September 2023 we held £80,196 at the NatWest Bank, £66,383 of which was in an interest earning account.
The accounts have not be subjected to an Independent review as yet but this has been arranged with Flemons Accountants in Kenilworth.
It should be noted that our gross income did exceed £25,000 for the year, so we are required to submit a Receipts and Payments Account [form CC16a] to the Charity Commission, which will be completed on the conclusion of the Independent review.
I would like to extend my thanks to all of the Committee members who give up a huge amount of time and work so hard to maintain the healthy financial position of the Hall.
This concludes my report.
2023 Year end accounts
BURTON GREEN VILLAGE HALL CIO INCOME AND EXPENDITURE
| Income Regulars Occassional Social events Grants and donations Interest TOTAL INCOME Expenditure Water Bank fees Insurance Electric Gas Repairs Business rates Cleaning COVID Infections control Telephone and internet Misc - ICO - tv licence - PRS licence - Gift for website - Xero - Website costs - bowls mat - Clock hands - beverage pot - event costs - Kitchen equipment Social events Depreciation TOTAL EXPENDITURE PROFIT/LOSS FOR THE YEAR |
Year ended Year ended 30.09.23 30.09.22 21,387.16 11,498.00 7,815.75 1,278.78 5,713.72 4,225.60 9,433.00 4,733.00 750.71 48.38 45,100.34 21,783.76 470.61 350.48 17.94 3.82 3,851.38 1,089.36 2,934.33 2,206.85 6,445.90 601.31 12,418.44 1,008.86 89.24 438.62 7,851.45 4,517.96 - 171.41 360.50 - 35.00 - 159.00 159.00 548.25 639.71 30.00 - 237.60 22.80 285.24 - 50.00 42.90 - - 170.46 87.50 17.19 1,903.53 - 2,779.65 1,915.62 5,893.24 1,429.32 46,441.70 14,792.77 (1,341.36) 6,990.99 |
|---|---|
BURTON GREEN VILLAGE HALL CIO BALANCE SHEET
| Fixed assets Leasehold improvement Office equipment Fixtures and fittings Bank and cash Current account Deposit account Petty cash Debtors Creditors Funds General Development Restricted -cooker/new kitchen -IT funds -MiBG -Mother and toddler |
As at As at 30.09.23 30.09.22 34,275.00 15,704.48 6,682.90 - 1,656.78 - 42,614.68 15,704.48 13,812.58 40,499.11 66,383.01 75,632.30 2,495.46 1,072.97 82,691.05 117,204.38 457.00 1,192.93 (269.30) (7,267.00) 125,493.43 126,834.79 28,477.28 27,625.16 96,281.85 96,281.85 - 2,193.48 176.61 176.61 514.45 514.45 43.24 43.24 734.30 2,927.78 125,493.43 126,834.79 |
|---|---|
Hon. Chairman – Mrs C J Wall
Hon. Treasurer – Mrs Lucy Hatton FCCA
| Burton Green Village Hall CIO | Burton Green Village Hall CIO | Burton Green Village Hall CIO | Burton Green Village Hall CIO | Burton Green Village Hall CIO | Burton Green Village Hall CIO | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01.10.2022 | To | 30.09.2023 | ||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 7,816 21,387 5,714 9,433 751 - - - 45,101 - - - 45,101 12,418 9,940 7,851 3,851 2,867 1,644 1,905 73 552 5,893 46,994 42,251 - 42,251 89,245 - 44,144 - 126,835 82,691 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 7,816 21,387 5,714 9,433 751 - - - 45,101 - - - 45,101 12,418 9,940 7,851 3,851 2,867 1,644 1,905 73 552 5,893 46,994 42,251 - 42,251 89,245 - 44,144 |
Last year to the nearest £ |
||
| Ocassional Hire Fees | 7,816 | 1,279 | |||||
| Regular Hire Fees | 21,387 | 11,498 | |||||
| Fundraisingand Social events | 5,714 | 4,226 | |||||
| Donations and Grants | 9,433 | 4,733 | |||||
| Bank interest | 751 | 48 | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
45,101 | 21,784 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 21,784 | |||||||
Repairs & Maintenance |
12,418 | 1,009 | |||||
| Utilitycosts includingcouncil rates | 9,940 | 3,597 | |||||
| Cleaning | 7,851 | 4,689 | |||||
| Insurance | 3,851 | 1,089 | |||||
| Fundraisingcosts | 2,867 | 1,916 | |||||
| Licences and other office costs | 1,644 | 826 | |||||
| Consumable items & stationery | 1,905 | 238 | |||||
| Miscellaneous costs | 73 | - | |||||
| Accountant fees | 552 | ||||||
| Depreciation | 5,893 | 1,429 | |||||
| **Sub total ** | 46,994 | 14,793 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | 42,251 | 9,630 | |||||
| - | |||||||
| **Sub total ** | 42,251 | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 14,793 | |||||||
| - 44,144 | - | - | - 44,144 | 6,991 | |||
| - | - | - | - | - | |||
| 126,835 | - | - | 126,835 | 119,844 | |||
| 82,691 | - | - | 82,691 | 126,835 |
CCXX R1 accounts (SS)
29/07/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Creditors Details Fixtures and fittings Natwest - Reserve account Natwest - Current account Petty Cash Details Total cash funds (agree balances with receipts and payments account(s)) Debtors Details Details Details Leasehold improvement Office equipment |
Unrestricted funds Restricted funds to nearest £ to nearest £ 66,383 - 13,813 - 2,495 - 82,691 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - 457 - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - Unrestricted - 821 - - - Print Name CHERYL WALL LUCY HATTON |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 34,275 | |||
| 6,683 | |||
| 1,657 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| CHERYL WALL | 04/11/2023 | ||
| LUCY HATTON | 04/11/2023 |
CCXX R2 accounts (SS)
29/07/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Charity Name Burton Green Village Hall |
|---|---|
| 30thSeptember 2023 Charity no (if any) 1166381 |
|
| One and two |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30[th] September 2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 4th November 2023 Signed: Name: Delwin Groves, Flemons & Co Limited Relevant professional ACA Membership Number:, 7465385 qualification(s) or body (if any): Address: 70 Priory Road Kenilworth, Warwickshire
1
CV8 1LQ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2