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2023-08-31-accounts

Chairman's Report to AGM November 2023

Last year I reported that we had emerged from the trauma of the pandemic but some concerns remained about our financial stability going forward. As the Treasure will report this now looks more settled largely thanks to the increased hours booked by the Nacton & Bucklesham Under 5s (NBU5). This has been a very welcome development but increases our dependence on this one source of income which has always been the stand out item in our financial risk assessment. The identification of other regular bookers to replace the ones lost over the pandemic should remain a priority.

We have enjoyed a period requiring little major maintenance but this cannot go on for ever and we have identified significant work that will be needed on the external wall panels and the chestnut tree.

We continued to work up the options for the long term development of the hall and in particular the extension of the kitchen into the bar area and the redevelopment of the stage area. However, for now, the Trustees have decided to prioritise some less ambitious improvements of a more cosmetic nature which will none the less significantly enhance the attractiveness of the hall to hirers. This would be typified by for instance the replacement of the current stage curtains and the fitting of window blinds. This will undoubtedly create opportunities for some DIY projects. We have been very well served in the past by volunteers among village residents who have answered the call and I am sure they will do once more.

This brings me to my final point which is to record my thanks to everyone who regularly turns their hand to helping where help is needed: be it cutting grass clearing leaves or gutters or painting walls. In particular I would like to thank the full time office holders Julian, Mike and Brian who has taken over from Joe and all the Trustees who give their time to ensuring that Nacton continues to enjoy the benefits offered by the hall

Nacton Village Hall

Co-op Bank Statement reconciliaition 1-Sep-22 to 31-Aug 23

Date
1-Sep-22
7-Sep-22
8-Sep-22
16-Sep-22
20-Sep-22
20-Sep-22
27-Sep-22
27-Sep-22
28-Sep-22
4-Oct-22
5-Oct-22
11-Oct-22
14-Oct-22
17-Oct-22
19-Oct-22
24-Oct-22
25-Oct-22
26-Oct-22
28-Oct-22
1-Nov-22
1-Nov-22
2-Nov-22
2-Nov-22
7-Nov-22
7-Nov-22
10-Nov-22
10-Nov-22
10-Nov-22
11-Nov-22
14-Nov-22
15-Nov-22
21-Nov-22
25-Nov-22
25-Nov-22
28-Nov-22
30-Nov-22
2-Dec-22
12-Dec-22
13-Dec-22		 Description
Invoice
Opening Balance
Alford Storage Recycling
Octopus Energy Electric (DD)
Private Hire
Cleaning - Hannah Watts (SO)
Private Hire
CHQ 100732 - JL expenses
CHQ 100734 - Fee Refund
Suffolk Coastal (DD)
Anglian Water (DD)
CHQ 100733 - Deposit Return
Opus Energy Gas (DD)
Private Hire
Octopus Energy Electric (DD)
Cleaning - Hannah Watts (SO)
Nacton WI
834
Nacton Parish Council
833
CHQ 100735 - SAS Tax Return Fee
Suffolk Coastal (DD)
CHQ 100736 - Orwell Stores supplies
NBU5s
832
Anglian Water (DD)
Community Council
831, 835, 839
CHQ 100738 New Vac Cleaner
Suffolk Scottish Dance
838
CHQ 737 - Boiler/Cooker Service
Octopus Energy Electric (DD)
Nacton WI
837
Opus Energy Gas (DD)
Private Hire
Amazon Europe smile
Cleaning - Hannah Watts (SO)
Private Hire
Private Hire
Suffolk Coastal (DD)
CHQ 100740 Binder Sceptic Tank
Anglian Water (DD)
Opus Energy Gas (DD)
Octopus Energy Electric (DD)		 Money Out
3,601.59
200.00
15.83
56.00
31.15
16.00
100.00
19.56
200.00
120.00
31.15
133.80
16.00
143.00
183.00
156.31
24.76
200.00
31.15
178.90
16.00
21.28
341.05
13-Dec-22 Private Hire
15-Dec-22 Home Farm 843
19-Dec-22 Cleaning - Hannah Watts (SO) 200.00
21-Dec-22 Contribution - Nacton Parish Council
22-Dec-22 CQ 100741 Perf Rights Society 164.99
22-Dec-22 St Martin's Church 842
23-Dec-22 Suffolk Scottish Dance 845
28-Dec-22 CHQ 100742 Electrical Inspections 330.00
29-Dec-22 Suffolk Coastal (DD) 31.15
4-Jan-23 Anglian Water (DD) 16.00
9-Jan-23 CHQ 100744 Deposit Return 100.00
9-Jan-23 Nacton WI 844
9-Jan-23 Private Hire
9-Jan-23 Private Hire
10-Jan-23 CHQ 100743 Orwell Store supplies 97.56
11-Jan-23 Opus Energy Gas (DD) 25.57
11-Jan-23 Octopus Energy Electric (DD) 406.49
12-Jan-23 Nacton Parish Council 841
13-Jan-23 Private Hire
13-Jan-23 NBU5s 840
18-Jan-23 CHQ 100745 Green Bin Fee 47.00
19-Jan-23 Cleaning - Hannah Watts (SO) 200.00
23-Jan-23 Private Hire
25-Jan-23 Nacton WI 848
25-Jan-23 Suffolk Scottish Dance 849
30-Jan-23 Suffolk Coastal (DD) 31.15
2-Feb-23 Anglian Water (DD) 16.00
7-Feb-23 NBU5s 847
10-Feb-23 Credit Community Council 835, 846
13-Feb-23 Opus Energy Gas (DD) 25.57
13-Feb-23 Private Hire
14-Feb-23 Octopus Energy Electric (DD) 489.34
20-Feb-23 Cleaning - Hannah Watts (SO) 200.00
27-Feb-23 Private Hire
28-Feb-23 Suffolk Coastal (DD) 31.15
1-Mar-23 Alford Storage Recycling
2-Mar-23 Anglian Water (DD) 16.00
6-Mar-23 Private Hire
6-Mar-23 Private Hire
10-Mar-23 Octopus Energy Electric (DD) 345.54
13-Mar-23 Opus Energy Gas (DD) 16.51
13-Mar-23 Private Hire
20-Mar-23 Cleaning - Hannah Watts (SO) 200.00
27-Mar-23 St Martin's Church 853
27-Mar-23 Nacton WI 854
28-Mar-23 Suffolk Coastal (DD) 31.15
30-Mar-23 Nacton Parish Council 852
30-Mar-23 Suffolk Scottish Dance 855
31-Mar-23 NBU5s 851
3-Apr-23 Suffolk Scottish Dance 860
4-Apr-23 Anglian Water (DD) 16.00
4-Apr-23 Private Hire
4-Apr-23 Equpiment Hire
5-Apr-23 Private Hire
5-Apr-23 Nacton WI 859
6-Apr-23 Private Hire
11-Apr-23 Opus Energy Gas (DD) 23.76
11-Apr-23 Octopus Energy Electric (DD) 489.62
11-Apr-23 Nacton Parish Council 858
17-Apr-23 Private Hire
17-Apr-23 Private Hire
19-Apr-23 Cleaning - Hannah Watts (SO) 200.00
28-Apr-23 Suffolk Coastal (DD) 47.38
28-Apr-23 Private Hire
3-May-23 Anglian Water (DD) 16.00
10-May-23 Octopus Energy Electric (DD) 182.36
10-May-23 Suffolk Scottish Dance 863
10-May-23 NBU5s 864
10-May-23 NBU5s 857
11-May-23 Opus Energy Gas (DD) 23.91
18-May-23 Nacton WI 862
19-May-23 Cleaning - Hannah Watts (SO) 200.00
22-May-23 Orwell Stores (supplies) 185.74
26-May-23 CHQ 100747 CAS Insurance 1,291.03
26-May-23 East Suffolk - Polling Station hire 865
30-May-23 Suffolk Coastal (DD) 47.38
30-May-23 NBU5s 836
2-Jun-23 Anglian Water (DD) 16.00
2-Jun-23 Nacton Parish Council 868
5-Jun-23 Orwell Stores (supplies) 25.87
7-Jun-23 Private Hire
8-Jun-23 Community Council 839, 850, 856, 861
8-Jun-23 Nacton WI 867
12-Jun-23 Opus Energy Gas (DD) 24.24
12-Jun-23 Eastern Fire 96.00
13-Jun-23 Octopus Energy Electric (DD) 134.03
14-Jun-23 Eastern Fire 234.00
19-Jun-23 Cleaning - Hannah Watts (SO) 200.00
23-Jun-23 Private Hire
26-Jun-23 Deposit Return 100.00
26-Jun-23 Private Hire
27-Jun-23 Private Hire
27-Jun-23 NBU5s 866
28-Jun-23 Suffolk Coastal (DD) 47.38
4-Jul-23 Anglian Water (DD) 16.00
5-Jul-23 CHQ 100746 Deposit Return 100.00
5-Jul-23 Deposit Return 100.00
5-Jul-23 Alford Storage Recycling
10-Jul-23 Private Hire
10-Jul-23 N D Mullett Plumbing 102.00
11-Jul-23 Opus Energy Gas (DD) 20.83
11-Jul-23 Octopus Energy Electric (DD) 83.95
11-Jul-23 NBU5s 870
13-Jul-23 Contribution - Nacton Parish Council
19-Jul-23 Cleaning - Hannah Watts (SO) 200.00
24-Jul-23 Nacton Parish Council 876
25-Jul-23 St Martin's Church 877
27-Jul-23 Deposit Return 30.00
27-Jul-23 NBU5s (Fire Alarm damage)
27-Jul-23 NBU5s 873
28-Jul-23 Nacton WI 874
2-Aug-23 Anglian Water (DD) 16.00
2-Aug-23 Alford Storage Recycling
8-Aug-23 Community Council 869, 871, 875
9-Aug-23 Orwell Stores (supplies) 159.69
11-Aug-23 Opus Energy Gas (DD) 19.79
14-Aug-23 Emma Watson - Tea Pots 33.97
14-Aug-23 SAS Accounting Services 120.00
16-Aug-23 Octopus Energy Electric (DD) 135.51
18-Aug-23 Binder - ptic Tank service/desludge 188.60
21-Aug-23 Cleaning - Hannah Watts (SO) 200.00
21-Aug-23 Equpiment Hire
24-Aug-23 Equpiment Hire
29-Aug-23 Private Hire
29-Aug-23 Private Hire
Opening Balance
Receipts
Payments		 6,603.67
14,069.33
10,167.12
10,505.88

INCOME

Money In
18.50
56.00
28.00
56.00
3,817.62
28.00
28.00
888.00
189.00
84.00
28.00
28.00
6.33
56.00
212.00		 Balance
NBU5s
6,603.67
6,622.17
3,020.58
Correction
3,076.58
2,876.58
2,904.58
2,888.75
2,832.75
2,801.60
2,785.60
2,685.60
2,666.04
2,722.04
6,539.66
 Correction +£216.03
6,339.66
6,367.66
6,395.66
6,275.66
6,244.51
6,110.71
6,998.71
£888.00
6,982.71
7,171.71
Community Council
7,028.71
831
835
839
7,112.71
£105
£56
£28
6,929.71
6,773.40
6,801.40
6,776.64
6,804.64
6,810.97
6,610.97
6,666.97
6,878.97
6,847.82
6,668.92
6,652.92
6,631.64
6,290.59		 NBU5s
28.00 6,318.59
28.00 6,346.59
6,146.59
500.00 6,646.59
6,481.60
28.00 6,509.60
84.00 6,593.60
6,263.60
6,232.45
6,216.45
6,116.45
28.00 6,144.45
184.00 6,328.45
28.00 6,356.45
6,258.89
6,233.32
5,826.83
28.00 5,854.83
28.00 5,882.83
984.00 6,866.83 £984.00
6,819.83
6,619.83
28.00 6,647.83
28.00 6,675.83 Invoice 848 total £56 (O/S £28)
56.00 6,731.83
6,700.68
6,684.68
504.00 7,188.68 £504.00
112.00 7,300.68 Community Council ??
7,275.11
28.00 7,303.11
6,813.77
6,613.77
120.00 6,733.77
6,702.62
13.50 6,716.12
6,700.12
35.00 6,735.12
160.00 6,895.12
6,549.58
6,533.07
35.00 6,568.07
6,368.07
32.00 6,400.07
64.00 6,464.07
6,432.92
32.00 6,464.92
128.00 6,592.92
1,344.00 7,936.92 £1,344.00
160.00 8,096.92
8,080.92
35.00 8,115.92
10.00 8,125.92
35.00 8,160.92
64.00 8,224.92
140.00 8,364.92
8,341.16
7,851.54
32.00 7,883.54
30.00 7,913.54
205.00 8,118.54
7,918.54
7,871.16
30.00 7,901.16
7,885.16
7,702.80
35.00 7,737.80
432.00 8,169.80 £432.00
1,008.00 9,177.80 £1,008.00
9,153.89
35.00 9,188.89
8,988.89
8,803.15
7,512.12
300.00 7,812.12
7,764.74
727.00 8,491.74 £727.00
8,475.74
35.00 8,510.74
8,484.87
170.00 8,654.87
223.00 8,877.87
35.00 8,912.87
8,888.63
8,792.63
8,658.60
8,424.60
8,224.60
100.00 8,324.60
8,224.60
250.00 8,474.60
50.00 8,524.60
720.00 9,244.60 £720.00
9,197.22
9,181.22
9,081.22
8,981.22
12.00 8,993.22
30.00 9,023.22
8,921.22
8,900.39
8,816.44
888.00 9,704.44 £888.00
500.00 10,204.44
10,004.44
35.00 10,039.44
35.00 10,074.44
10,044.44
234.00 10,278.44
648.00 10,926.44 £648.00
35.00 10,961.44
10,945.44
6.00 10,951.44
105.00 11,056.44
10,896.75
10,876.96
10,842.99
10,722.99
10,587.48
10,398.88
10,198.88
12.00 10,210.88
20.00 10,230.88
35.00 10,265.88
240.00 10,505.88

Totals £8,143.00 57.88

Regular Hire

£189.00
Community
Council		 Nacton WI
£28.00
£28.00		 £84.00
Scuffolk
Scottish
Dance		 £28.00
Parish
Council		 St Martin's
Church		 Home Farm East Suffolk
Council

----- Start of picture text -----
£28.00
£28.00
£84.00
£28.00
£28.00
£28.00
£56.00
£112.00
£32.00
£64.00
----- End of picture text -----

£32.00 £128.00 £160.00 £64.00 £32.00 £35.00 £35.00 £300.00 £35.00 £223.00 £35.00

£35.00 £35.00

£35.00

----- Start of picture text -----
£105.00
----- End of picture text -----

£629.00 £345.00 £547.00 £190.00 £95.00 £28.00 £300.00
4.47 2.45 3.89 1.35 0.68 0.20 2.13
Regular Hire Regular Hire Regular Hire Regular Hire Regular Hire Regular Hire Regular Hire
Private Hire
£56.00
£28.00
£56.00
£28.00
£56.00
£212.00		 Equipment
Hire		 £18.50
Alford
Recycling		 Amazon
£6.33		 Donations Other EX PENDITUR
-
-£216.03
£156.31
£341.05
Octopus
Energy
Electric

£28.00 £500.00 £184.00 £28.00 £406.49 £28.00 £28.00 £28.00 £489.34 £120.00 £13.50 £35.00 £160.00 £345.54 £35.00

£35.00 £10.00 £35.00 £140.00 £30.00 £205.00 £30.00

£170.00 £100.00

£489.62 £182.36

£134.03

----- Start of picture text -----
£250.00
£50.00
£12.00
£30.00
£83.95
£500.00
£234.00
£6.00
----- End of picture text -----

----- Start of picture text -----
£135.51
----- End of picture text -----

£12.00 £20.00 £35.00 £240.00

£2,460.00 £42.00 £50.00 £6.33 £1,000.00 £234.00 £2,548.17
17.48 0.30 0.36 0.04 7.11 1.66 25.06
£14,069.33
Private Hire Equipment Hire Recycling Amazon Donations Other Electricity

RE

Opus Gas
£19.56
£24.76
£21.28		 £16.00
£16.00
£16.00
Anglian
Water		 £31.15
£31.15
£31.15
Suffolk
Coastal		 Green Bin
Fee		 Insurance £200.00
£200.00
£200.00
Cleaning-
HW		 £56.00
£100.00
Returned
Deposit of
Hire Fee

£200.00 £31.15 £16.00 £100.00 £25.57 £47.00 £200.00 £31.15 £16.00 £25.57 £200.00 £31.15 £16.00 £16.51 £200.00

£31.15 £16.00 £23.76 £200.00 £47.38 £16.00 £23.91 £200.00 £1,291.03 £47.38 £16.00 £24.24 £200.00 £100.00

----- Start of picture text -----
£47.38
£16.00
£100.00
£100.00
£20.83
£200.00
£30.00
£16.00
£19.79
£200.00
----- End of picture text -----

£245.78 £176.00 £360.19 £47.00 £1,291.03 £2,400.00 £586.00
2.42 1.73 3.54 0.46 12.70 23.61 5.76
Gas Water Refuse Refuse Insurance Cleaning Deposit Refunds
£133.80
Orwell Stores
supplies		 £15.83
£143.00
Trustee
Expenses		 £178.90
Binder
Sceptic Tank		 Eastern Fire £183.00
Boiler /
Cooker
Service		 Electrical
Inspections		 N D Mullett
Plumbing

£330.00 £97.56

£185.74 £25.87 £96.00 £234.00

£102.00

£159.69

£33.97

£188.60

£602.66 £192.80 £367.50 £330.00 £183.00 £330.00 £102.00
5.93 1.90 3.61 3.25 1.80 3.25 1.00
Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance

£120.00

£164.99

£120.00

£240.00 £164.99
2.36
Licences/Fees		 1.62
£10,167.12
Licences/Fees

Nacton Village Hall

CAF Bank Statement reconciliaition 1-Sep-22 to 31-Aug 23

Date
1-Sep-22		 Description
Balance carried forward
???
Monthly Fee
Interest
Monthly Account Fee
Monthly Account Fee
Monthly Account Fee
Interest
Monthly Account Fee
Monthly Account Fee
CHQ 000080 (Mouse Traps)
Cheque Fee
Monthly Account Fee
Interest
CHQ 000081 (Deposit Return)
Cheque Fee
CHQ 000082 (Deposit Return)
Cheque Fee
Monthly Account Fee
Monthly Account Fee		 Money Out
5.00
5.00
5.00
5.00
5.00
5.00
17.58
0.75
5.00
100.00
0.75
100.00
0.75
5.00
5.00
180.60
0.75
5.00
5.00
5.00		 Money In
165.00
6.02
6.18
6.12
6.12		 Balance
12,256.82
12,421.82
12,416.82
12,422.84
12,417.84
12,412.84
12,407.84
12,414.02
12,409.02
12,404.02
12,386.44
12,385.69
12,380.69
12,386.81
12,286.81
12,286.06
12,186.06
12,185.31
12,180.31
12,175.31
11,994.71
11,993.96
11,988.96
11,995.08
11,990.08
11,985.08
???
15-Sep-22
???
17-Oct-22
15-Nov-22
15-Dec-22
28-Dec-22
16-Jan-23
15-Feb-23
28-Feb-23
28-Feb-23
15-Mar-23
27-Mar-23
28-Mar-23
28-Mar-23
11-Apr-23
11-Apr-23
17-Apr-23
15-May-23
25-May-23 CHQ 000083 (????)
25-May-23
15-Jun-23
26-Jun-23
17-Jul-23
15-Aug-23		 Cheque Fee
Monthly Account Fee
Interest
Monthly Account Fee
Monthly Account Fee

12,422.84 -166.02 11,985.08 0.00

Nacton Village Hall Nacton Village Hall Accounts for 1st September 2022 to 31st August 2023

Receipts
1st Sept 2021 to
Fund Raising
Co-op
CAF
Total
% of Income
31st August 2022
Donations
1,000.00
0.00
1,000.00
7.01%
685.00
Fund Raising
0.00
0.00
0.00
0.00%
0.00
Grants
0.00
0.00
0.00
0.00%
0.00
Amazon
6.33
0.00
6.33
0.04%
11.63
Recycling
50.00
0.00
50.00
0.35%
0.00
Other
234.00
165.00
399.00
2.80%
0.00
Operating Activities
Regular Hire
10,277.00
0.00
10,277.00
72.07%
4,407.50
Private Hire
2,460.00
0.00
2,460.00
17.25%
3,510.00
Equipment Hire
42.00
0.00
42.00
0.29%
20.00
Total Receipts
14,069.33
165.00
14,234.33
99.83%
8,634.13
Investment Income
0.00
24.44
24.44
0.17%
1.03
Totals
14,069.33
189.44
14,258.77
100.00%
8,635.16
Payments
% of Payments
Insurance
1,291.03
0.00
1,291.03
12.15%
1,175.29
Water
176.00
0.00
176.00
1.66%
19.00
Electricity
2,548.17
0.00
2,548.17
23.98%
2,369.44
Refuse
407.19
0.00
407.19
3.83%
262.01
Gas
245.78
0.00
245.78
2.31%
109.54
Maintenance
2,107.96
198.18
2,306.14
21.70%
938.19
Cleaning
2,400.00
0.00
2,400.00
22.58%
1,770.00
Licences / Fees
404.99
0.00
404.99
3.81%
312.00
Other Costs
0.00
0.00
0.00
0.00%
0.00
Bank Charges
0.00
63.00
63.00
0.59%
93.00
Deposit Refunds
586.00
200.00
786.00
7.40%
244.00
Totals
10,167.12
461.18
10,628.30
100.00%
7,292.47
Operating Profit at Year End 31-Aug-23
3,630.47
1,342.69		 Difference (£)
2023 vs 2022
£315.00
£0.00
£0.00
-£5.30
£50.00
£399.00
£5,869.50
-£1,050.00
£22.00
£5,600.20
£23.41
£5,623.61
£115.74
£157.00
£178.73
£145.18
£136.24
£1,367.95
£630.00
£92.99
£0.00
-£30.00
£542.00
£3,335.83
£2,287.78
Balances at at 31st August 2022
Brought Forward 6,603.67 Co-op bank opening balance
Brought Forward 12,256.82 CAF Bank opening balance
Receipts 14,258.77 Operating receipts (as above)
Total IN 33,119.26
Payments 10,628.30 Operating payments (as above)
Total OUT 10,628.30
Net Total In / Total Out 22,490.96
Co-op Bank Closing Balance 10,505.88
CAF Bank Closing Balance 11,985.08
Total Assets 22,490.96