## Chairman's Report to AGM November 2023 Last year I reported that we had emerged from the trauma of the pandemic but some concerns remained about our financial stability going forward. As the Treasure will report this now looks more settled largely thanks to the increased hours booked by the Nacton & Bucklesham Under 5s (NBU5). This has been a very welcome development but increases our dependence on this one source of income which has always been the stand out item in our financial risk assessment. The identification of other regular bookers to replace the ones lost over the pandemic should remain a priority. We have enjoyed a period requiring little major maintenance but this cannot go on for ever and we have identified significant work that will be needed on the external wall panels and the chestnut tree. We continued to work up the options for the long term development of the hall and in particular the extension of the kitchen into the bar area and the redevelopment of the stage area. However, for now, the Trustees have decided to prioritise some less ambitious improvements of a more cosmetic nature which will none the less significantly enhance the attractiveness of the hall to hirers. This would be typified by for instance the replacement of the current stage curtains and the fitting of window blinds. This will undoubtedly create opportunities for some DIY projects. We have been very well served in the past by volunteers among village residents who have answered the call and I am sure they will do once more. This brings me to my final point which is to record my thanks to everyone who regularly turns their hand to helping where help is needed: be it cutting grass clearing leaves or gutters or painting walls. In particular I would like to thank the full time office holders Julian, Mike and Brian who has taken over from Joe and all the Trustees who give their time to ensuring that Nacton continues to enjoy the benefits offered by the hall ## **Nacton Village Hall** Co-op Bank Statement reconciliaition 1-Sep-22 to 31-Aug 23 |Date
1-Sep-22
7-Sep-22
8-Sep-22
16-Sep-22
20-Sep-22
20-Sep-22
27-Sep-22
27-Sep-22
28-Sep-22
4-Oct-22
5-Oct-22
11-Oct-22
14-Oct-22
17-Oct-22
19-Oct-22
24-Oct-22
25-Oct-22
26-Oct-22
28-Oct-22
1-Nov-22
1-Nov-22
2-Nov-22
2-Nov-22
7-Nov-22
7-Nov-22
10-Nov-22
10-Nov-22
10-Nov-22
11-Nov-22
14-Nov-22
15-Nov-22
21-Nov-22
25-Nov-22
25-Nov-22
28-Nov-22
30-Nov-22
2-Dec-22
12-Dec-22
13-Dec-22|Description
Invoice
Opening Balance
Alford Storage Recycling
Octopus Energy Electric (DD)
Private Hire
Cleaning - Hannah Watts (SO)
Private Hire
CHQ 100732 - JL expenses
CHQ 100734 - Fee Refund
Suffolk Coastal (DD)
Anglian Water (DD)
CHQ 100733 - Deposit Return
Opus Energy Gas (DD)
Private Hire
Octopus Energy Electric (DD)
Cleaning - Hannah Watts (SO)
Nacton WI
834
Nacton Parish Council
833
CHQ 100735 - SAS Tax Return Fee
Suffolk Coastal (DD)
CHQ 100736 - Orwell Stores supplies
NBU5s
832
Anglian Water (DD)
Community Council
831, 835, 839
CHQ 100738 New Vac Cleaner
Suffolk Scottish Dance
838
CHQ 737 - Boiler/Cooker Service
Octopus Energy Electric (DD)
Nacton WI
837
Opus Energy Gas (DD)
Private Hire
Amazon Europe smile
Cleaning - Hannah Watts (SO)
Private Hire
Private Hire
Suffolk Coastal (DD)
CHQ 100740 Binder Sceptic Tank
Anglian Water (DD)
Opus Energy Gas (DD)
Octopus Energy Electric (DD)|Money Out| |---|---|---| |||3,601.59| |||200.00
15.83
56.00
31.15
16.00
100.00
19.56
200.00
120.00
31.15
133.80
16.00
143.00
183.00
156.31
24.76
200.00
31.15
178.90
16.00
21.28
341.05| |13-Dec-22|Private Hire||| |---|---|---|---| |15-Dec-22|Home Farm|843|| |19-Dec-22|Cleaning - Hannah Watts (SO)||200.00| |21-Dec-22|Contribution - Nacton Parish Council||| |22-Dec-22|CQ 100741 Perf Rights Society||164.99| |22-Dec-22|St Martin's Church|842|| |23-Dec-22|Suffolk Scottish Dance|845|| |28-Dec-22|CHQ 100742 Electrical Inspections||330.00| |29-Dec-22|Suffolk Coastal (DD)||31.15| |4-Jan-23|Anglian Water (DD)||16.00| |9-Jan-23|CHQ 100744 Deposit Return||100.00| |9-Jan-23|Nacton WI|844|| |9-Jan-23|Private Hire||| |9-Jan-23|Private Hire||| |10-Jan-23|CHQ 100743 Orwell Store supplies||97.56| |11-Jan-23|Opus Energy Gas (DD)||25.57| |11-Jan-23|Octopus Energy Electric (DD)||406.49| |12-Jan-23|Nacton Parish Council|841|| |13-Jan-23|Private Hire||| |13-Jan-23|NBU5s|840|| |18-Jan-23|CHQ 100745 Green Bin Fee||47.00| |19-Jan-23|Cleaning - Hannah Watts (SO)||200.00| |23-Jan-23|Private Hire||| |25-Jan-23|Nacton WI|848|| |25-Jan-23|Suffolk Scottish Dance|849|| |30-Jan-23|Suffolk Coastal (DD)||31.15| |2-Feb-23|Anglian Water (DD)||16.00| |7-Feb-23|NBU5s|847|| |10-Feb-23|Credit Community Council|835, 846|| |13-Feb-23|Opus Energy Gas (DD)||25.57| |13-Feb-23|Private Hire||| |14-Feb-23|Octopus Energy Electric (DD)||489.34| |20-Feb-23|Cleaning - Hannah Watts (SO)||200.00| |27-Feb-23|Private Hire||| |28-Feb-23|Suffolk Coastal (DD)||31.15| |1-Mar-23|Alford Storage Recycling||| |2-Mar-23|Anglian Water (DD)||16.00| |6-Mar-23|Private Hire||| |6-Mar-23|Private Hire||| |10-Mar-23|Octopus Energy Electric (DD)||345.54| |13-Mar-23|Opus Energy Gas (DD)||16.51| |13-Mar-23|Private Hire||| |20-Mar-23|Cleaning - Hannah Watts (SO)||200.00| |27-Mar-23|St Martin's Church|853|| |27-Mar-23|Nacton WI|854|| |28-Mar-23|Suffolk Coastal (DD)||31.15| |---|---|---|---| |30-Mar-23|Nacton Parish Council|852|| |30-Mar-23|Suffolk Scottish Dance|855|| |31-Mar-23|NBU5s|851|| |3-Apr-23|Suffolk Scottish Dance|860|| |4-Apr-23|Anglian Water (DD)||16.00| |4-Apr-23|Private Hire||| |4-Apr-23|Equpiment Hire||| |5-Apr-23|Private Hire||| |5-Apr-23|Nacton WI|859|| |6-Apr-23|Private Hire||| |11-Apr-23|Opus Energy Gas (DD)||23.76| |11-Apr-23|Octopus Energy Electric (DD)||489.62| |11-Apr-23|Nacton Parish Council|858|| |17-Apr-23|Private Hire||| |17-Apr-23|Private Hire||| |19-Apr-23|Cleaning - Hannah Watts (SO)||200.00| |28-Apr-23|Suffolk Coastal (DD)||47.38| |28-Apr-23|Private Hire||| |3-May-23|Anglian Water (DD)||16.00| |10-May-23|Octopus Energy Electric (DD)||182.36| |10-May-23|Suffolk Scottish Dance|863|| |10-May-23|NBU5s|864|| |10-May-23|NBU5s|857|| |11-May-23|Opus Energy Gas (DD)||23.91| |18-May-23|Nacton WI|862|| |19-May-23|Cleaning - Hannah Watts (SO)||200.00| |22-May-23|Orwell Stores (supplies)||185.74| |26-May-23|CHQ 100747 CAS Insurance||1,291.03| |26-May-23|East Suffolk - Polling Station hire|865|| |30-May-23|Suffolk Coastal (DD)||47.38| |30-May-23|NBU5s|836|| |2-Jun-23|Anglian Water (DD)||16.00| |2-Jun-23|Nacton Parish Council|868|| |5-Jun-23|Orwell Stores (supplies)||25.87| |7-Jun-23|Private Hire||| |8-Jun-23|Community Council|839, 850, 856, 861|| |8-Jun-23|Nacton WI|867|| |12-Jun-23|Opus Energy Gas (DD)||24.24| |12-Jun-23|Eastern Fire||96.00| |13-Jun-23|Octopus Energy Electric (DD)||134.03| |14-Jun-23|Eastern Fire||234.00| |19-Jun-23|Cleaning - Hannah Watts (SO)||200.00| |23-Jun-23|Private Hire||| |26-Jun-23|Deposit Return||100.00| |26-Jun-23|Private Hire||| |---|---|---|---| |27-Jun-23|Private Hire||| |27-Jun-23|NBU5s|866|| |28-Jun-23|Suffolk Coastal (DD)||47.38| |4-Jul-23|Anglian Water (DD)||16.00| |5-Jul-23|CHQ 100746 Deposit Return||100.00| |5-Jul-23|Deposit Return||100.00| |5-Jul-23|Alford Storage Recycling||| |10-Jul-23|Private Hire||| |10-Jul-23|N D Mullett Plumbing||102.00| |11-Jul-23|Opus Energy Gas (DD)||20.83| |11-Jul-23|Octopus Energy Electric (DD)||83.95| |11-Jul-23|NBU5s|870|| |13-Jul-23|Contribution - Nacton Parish Council||| |19-Jul-23|Cleaning - Hannah Watts (SO)||200.00| |24-Jul-23|Nacton Parish Council|876|| |25-Jul-23|St Martin's Church|877|| |27-Jul-23|Deposit Return||30.00| |27-Jul-23|NBU5s (Fire Alarm damage)||| |27-Jul-23|NBU5s|873|| |28-Jul-23|Nacton WI|874|| |2-Aug-23|Anglian Water (DD)||16.00| |2-Aug-23|Alford Storage Recycling||| |8-Aug-23|Community Council|869, 871, 875|| |9-Aug-23|Orwell Stores (supplies)||159.69| |11-Aug-23|Opus Energy Gas (DD)||19.79| |14-Aug-23|Emma Watson - Tea Pots||33.97| |14-Aug-23|SAS Accounting Services||120.00| |16-Aug-23|Octopus Energy Electric (DD)||135.51| |18-Aug-23|Binder - ptic Tank service/desludge||188.60| |21-Aug-23|Cleaning - Hannah Watts (SO)||200.00| |21-Aug-23|Equpiment Hire||| |24-Aug-23|Equpiment Hire||| |29-Aug-23|Private Hire||| |29-Aug-23|Private Hire||| |Opening Balance
Receipts
Payments|6,603.67
14,069.33
10,167.12| |---|---| ||10,505.88| **INCOME** ||Money In
18.50
56.00
28.00
56.00
3,817.62
28.00
28.00
888.00
189.00
84.00
28.00
28.00
6.33
56.00
212.00|Balance
NBU5s
6,603.67
6,622.17
3,020.58
* Correction
3,076.58
2,876.58
2,904.58
2,888.75
2,832.75
2,801.60
2,785.60
2,685.60
2,666.04
2,722.04
6,539.66
* Correction +£216.03
6,339.66
6,367.66
6,395.66
6,275.66
6,244.51
6,110.71
6,998.71
£888.00
6,982.71
7,171.71
Community Council
7,028.71
831
835
839
7,112.71
£105
£56
£28
6,929.71
6,773.40
6,801.40
6,776.64
6,804.64
6,810.97
6,610.97
6,666.97
6,878.97
6,847.82
6,668.92
6,652.92
6,631.64
6,290.59|NBU5s| |---|---|---|---| ||||| ||||| |28.00|6,318.59||| |---|---|---|---| |28.00|6,346.59||| ||6,146.59||| |500.00|6,646.59||| ||6,481.60||| |28.00|6,509.60||| |84.00|6,593.60||| ||6,263.60||| ||6,232.45||| ||6,216.45||| ||6,116.45||| |28.00|6,144.45||| |184.00|6,328.45||| |28.00|6,356.45||| ||6,258.89||| ||6,233.32||| ||5,826.83||| |28.00|5,854.83||| |28.00|5,882.83||| |984.00|6,866.83||£984.00| ||6,819.83||| ||6,619.83||| |28.00|6,647.83||| |28.00|6,675.83|Invoice 848 total £56 (O/S £28)|| |56.00|6,731.83||| ||6,700.68||| ||6,684.68||| |504.00|7,188.68||£504.00| |112.00|7,300.68|Community Council ??|| ||7,275.11||| |28.00|7,303.11||| ||6,813.77||| ||6,613.77||| |120.00|6,733.77||| ||6,702.62||| |13.50|6,716.12||| ||6,700.12||| |35.00|6,735.12||| |160.00|6,895.12||| ||6,549.58||| ||6,533.07||| |35.00|6,568.07||| ||6,368.07||| |32.00|6,400.07||| |64.00|6,464.07||| ||6,432.92|| |---|---|---| |32.00|6,464.92|| |128.00|6,592.92|| |1,344.00|7,936.92|£1,344.00| |160.00|8,096.92|| ||8,080.92|| |35.00|8,115.92|| |10.00|8,125.92|| |35.00|8,160.92|| |64.00|8,224.92|| |140.00|8,364.92|| ||8,341.16|| ||7,851.54|| |32.00|7,883.54|| |30.00|7,913.54|| |205.00|8,118.54|| ||7,918.54|| ||7,871.16|| |30.00|7,901.16|| ||7,885.16|| ||7,702.80|| |35.00|7,737.80|| |432.00|8,169.80|£432.00| |1,008.00|9,177.80|£1,008.00| ||9,153.89|| |35.00|9,188.89|| ||8,988.89|| ||8,803.15|| ||7,512.12|| |300.00|7,812.12|| ||7,764.74|| |727.00|8,491.74|£727.00| ||8,475.74|| |35.00|8,510.74|| ||8,484.87|| |170.00|8,654.87|| |223.00|8,877.87|| |35.00|8,912.87|| ||8,888.63|| ||8,792.63|| ||8,658.60|| ||8,424.60|| ||8,224.60|| |100.00|8,324.60|| ||8,224.60|| |250.00|8,474.60|| |---|---|---| |50.00|8,524.60|| |720.00|9,244.60|£720.00| ||9,197.22|| ||9,181.22|| ||9,081.22|| ||8,981.22|| |12.00|8,993.22|| |30.00|9,023.22|| ||8,921.22|| ||8,900.39|| ||8,816.44|| |888.00|9,704.44|£888.00| |500.00|10,204.44|| ||10,004.44|| |35.00|10,039.44|| |35.00|10,074.44|| ||10,044.44|| |234.00|10,278.44|| |648.00|10,926.44|£648.00| |35.00|10,961.44|| ||10,945.44|| |6.00|10,951.44|| |105.00|11,056.44|| ||10,896.75|| ||10,876.96|| ||10,842.99|| ||10,722.99|| ||10,587.48|| ||10,398.88|| ||10,198.88|| |12.00|10,210.88|| |20.00|10,230.88|| |35.00|10,265.88|| |240.00|10,505.88|| Totals £8,143.00 57.88 Regular Hire |£189.00
Community
Council|Nacton WI
£28.00
£28.00|£84.00
Scuffolk
Scottish
Dance|£28.00
Parish
Council|St Martin's
Church|Home Farm|East Suffolk
Council| |---|---|---|---|---|---|---| |||||||| **----- Start of picture text -----**
£28.00
£28.00
£84.00
£28.00
£28.00
£28.00
£56.00
£112.00
£32.00
£64.00
**----- End of picture text -----**
£32.00 £128.00 £160.00 £64.00 £32.00 £35.00 £35.00 £300.00 £35.00 £223.00 £35.00 £35.00 £35.00 £35.00 **----- Start of picture text -----**
£105.00
**----- End of picture text -----**
|£629.00|£345.00|£547.00|£190.00|£95.00|£28.00|£300.00| |---|---|---|---|---|---|---| |4.47|2.45|3.89|1.35|0.68|0.20|2.13| |Regular Hire|Regular Hire|Regular Hire|Regular Hire|Regular Hire|Regular Hire|Regular Hire| |Private Hire
£56.00
£28.00
£56.00
£28.00
£56.00
£212.00|Equipment
Hire|£18.50
Alford
Recycling|Amazon
£6.33|Donations|Other|**EX**|**PENDITUR**| |---|---|---|---|---|---|---|---| ||||||||-
-£216.03
£156.31
£341.05
Octopus
Energy
Electric| ||||||||| £28.00 £500.00 £184.00 £28.00 £406.49 £28.00 £28.00 £28.00 £489.34 £120.00 £13.50 £35.00 £160.00 £345.54 £35.00 £35.00 £10.00 £35.00 £140.00 £30.00 £205.00 £30.00 £170.00 £100.00 £489.62 £182.36 £134.03 **----- Start of picture text -----**
£250.00
£50.00
£12.00
£30.00
£83.95
£500.00
£234.00
£6.00
**----- End of picture text -----**
**----- Start of picture text -----**
£135.51
**----- End of picture text -----**
£12.00 £20.00 £35.00 £240.00 |£2,460.00|£42.00|£50.00|£6.33|£1,000.00|£234.00|£2,548.17| |---|---|---|---|---|---|---| |17.48|0.30|0.36|0.04|7.11|1.66|25.06| ||||||£14,069.33|| |Private Hire|Equipment Hire|Recycling|Amazon|Donations|Other|Electricity| ## **RE** |Opus Gas
£19.56
£24.76
£21.28|£16.00
£16.00
£16.00
Anglian
Water|£31.15
£31.15
£31.15
Suffolk
Coastal|Green Bin
Fee|Insurance|£200.00
£200.00
£200.00
Cleaning-
HW|£56.00
£100.00
Returned
Deposit of
Hire Fee| |---|---|---|---|---|---|---| |||||||| £200.00 £31.15 £16.00 £100.00 £25.57 £47.00 £200.00 £31.15 £16.00 £25.57 £200.00 £31.15 £16.00 £16.51 £200.00 £31.15 £16.00 £23.76 £200.00 £47.38 £16.00 £23.91 £200.00 £1,291.03 £47.38 £16.00 £24.24 £200.00 £100.00 **----- Start of picture text -----**
£47.38
£16.00
£100.00
£100.00
£20.83
£200.00
£30.00
£16.00
£19.79
£200.00
**----- End of picture text -----**
|£245.78|£176.00|£360.19|£47.00|£1,291.03|£2,400.00|£586.00| |---|---|---|---|---|---|---| |2.42|1.73|3.54|0.46|12.70|23.61|5.76| |Gas|Water|Refuse|Refuse|Insurance|Cleaning|Deposit Refunds| |£133.80
Orwell Stores
supplies|£15.83
£143.00
Trustee
Expenses|£178.90
Binder
Sceptic Tank|Eastern Fire|£183.00
Boiler /
Cooker
Service|Electrical
Inspections|N D Mullett
Plumbing| |---|---|---|---|---|---|---| |||||||| £330.00 £97.56 £185.74 £25.87 £96.00 £234.00 £102.00 £159.69 £33.97 £188.60 |£602.66|£192.80|£367.50|£330.00|£183.00|£330.00|£102.00| |---|---|---|---|---|---|---| |5.93|1.90|3.61|3.25|1.80|3.25|1.00| |Maintenance|Maintenance|Maintenance|Maintenance|Maintenance|Maintenance|Maintenance| £120.00 £164.99 £120.00 |£240.00|£164.99| |---|---| |2.36
Licences/Fees|1.62| ||£10,167.12| ||Licences/Fees| ## **Nacton Village Hall** CAF Bank Statement reconciliaition 1-Sep-22 to 31-Aug 23 |Date
1-Sep-22|Description
Balance carried forward
???
Monthly Fee
Interest
Monthly Account Fee
Monthly Account Fee
Monthly Account Fee
Interest
Monthly Account Fee
Monthly Account Fee
CHQ 000080 (Mouse Traps)
Cheque Fee
Monthly Account Fee
Interest
CHQ 000081 (Deposit Return)
Cheque Fee
CHQ 000082 (Deposit Return)
Cheque Fee
Monthly Account Fee
Monthly Account Fee|Money Out
5.00
5.00
5.00
5.00
5.00
5.00
17.58
0.75
5.00
100.00
0.75
100.00
0.75
5.00
5.00
180.60
0.75
5.00
5.00
5.00|Money In
165.00
6.02
6.18
6.12
6.12|Balance
12,256.82
12,421.82
12,416.82
12,422.84
12,417.84
12,412.84
12,407.84
12,414.02
12,409.02
12,404.02
12,386.44
12,385.69
12,380.69
12,386.81
12,286.81
12,286.06
12,186.06
12,185.31
12,180.31
12,175.31
11,994.71
11,993.96
11,988.96
11,995.08
11,990.08
11,985.08| |---|---|---|---|---| |???||||| |15-Sep-22||||| |???||||| |17-Oct-22
15-Nov-22
15-Dec-22
28-Dec-22
16-Jan-23
15-Feb-23
28-Feb-23
28-Feb-23
15-Mar-23
27-Mar-23
28-Mar-23
28-Mar-23
11-Apr-23
11-Apr-23
17-Apr-23
15-May-23||||| |25-May-23|CHQ 000083 (????)|||| |25-May-23
15-Jun-23
26-Jun-23
17-Jul-23
15-Aug-23|Cheque Fee
Monthly Account Fee
Interest
Monthly Account Fee
Monthly Account Fee|||| 12,422.84 -166.02 11,985.08 0.00 ## **Nacton Village Hall Nacton Village Hall Accounts for 1st September 2022 to 31st August 2023** |**Receipts**
**1st Sept 2021 to**
Fund Raising
**Co-op**
**CAF**
**Total**
**% of Income**
**31st August 2022**
Donations
1,000.00
0.00
1,000.00
7.01%
685.00
Fund Raising
0.00
0.00
0.00
0.00%
0.00
Grants
0.00
0.00
0.00
0.00%
0.00
Amazon
6.33
0.00
6.33
0.04%
11.63
Recycling
50.00
0.00
50.00
0.35%
0.00
Other
234.00
165.00
399.00
2.80%
0.00
Operating Activities
Regular Hire
10,277.00
0.00
10,277.00
72.07%
4,407.50
Private Hire
2,460.00
0.00
2,460.00
17.25%
3,510.00
Equipment Hire
42.00
0.00
42.00
0.29%
20.00
Total Receipts
14,069.33
165.00
14,234.33
99.83%
8,634.13
Investment Income
0.00
24.44
24.44
0.17%
1.03
**Totals**
14,069.33
189.44
14,258.77
100.00%
8,635.16
**Payments**
**% of Payments**
Insurance
1,291.03
0.00
1,291.03
12.15%
1,175.29
Water
176.00
0.00
176.00
1.66%
19.00
Electricity
2,548.17
0.00
2,548.17
23.98%
2,369.44
Refuse
407.19
0.00
407.19
3.83%
262.01
Gas
245.78
0.00
245.78
2.31%
109.54
Maintenance
2,107.96
198.18
2,306.14
21.70%
938.19
Cleaning
2,400.00
0.00
2,400.00
22.58%
1,770.00
Licences / Fees
404.99
0.00
404.99
3.81%
312.00
Other Costs
0.00
0.00
0.00
0.00%
0.00
Bank Charges
0.00
63.00
63.00
0.59%
93.00
Deposit Refunds
586.00
200.00
786.00
7.40%
244.00
Totals
10,167.12
461.18
10,628.30
100.00%
7,292.47
**Operating Profit at Year End 31-Aug-23**
**3,630.47**
**1,342.69**|**Difference (£)**
**2023 vs 2022**
£315.00
£0.00
£0.00
-£5.30
£50.00
£399.00
£5,869.50
-£1,050.00
£22.00
£5,600.20
£23.41| |---|---| ||£5,623.61
£115.74
£157.00
£178.73
£145.18
£136.24
£1,367.95
£630.00
£92.99
£0.00
-£30.00
£542.00| ||£3,335.83
£2,287.78| |**Balances at at 31st August 2022**|| |---|---| |**Brought Forward**|6,603.67 Co-op bank opening balance| |**Brought Forward**|12,256.82 CAF Bank opening balance| |**Receipts**|14,258.77 Operating receipts (as above)| |**Total IN**|33,119.26| |**Payments**|10,628.30 Operating payments (as above)| |**Total OUT**|10,628.30| |**Net Total In / Total Out**|**22,490.96**| |**Co-op Bank Closing Balance**|10,505.88| |**CAF Bank Closing Balance**|11,985.08| |**Total Assets**|**22,490.96**|