Chairman’s Report to Annual General Meeting 8 July 2025
As Trustees are aware, we made the decision to rebuild our financial reserves and keep a close watch on our costs. Removing the electrical meter in the storeroom coupled with a new fixed price energy deal has been beneficial as has the new arrangement with Veolia on waste collection. The addition of energy efficient LED lights to the main hall will hopefully contribute to more savings in the long term.
At the time of writing the hall is facing a significant financial challenge in the need to replace the disabled stair lift, the current installation being beyond economic repair. You will note that a number of options are on the agenda for discussion later in this meeting. (Note for record – after the meeting but during the financial accounting period, sufficient donations were received to pay for a new stairlift. These donations re reflected in the attached accounts.)
All the normal mandatory testing has been done along with the servicing of the Air Sourced Heat Pumps and later this month the hall dividers.
Again, I must thank my colleagues on the Trustee Operating Committee for their support which ensure the smooth running of the hall. In particular, I must thank David for the all the time he has spent in trying to resolve the issues relating to the door and lift.
Graham Parsons Chair Bidborough Village Hall CIO 8 July 2025
Bidborough Willage Hall - CIO 12monts A) v Y8•r t2 l*Jthsts 31st Income.. Hell hffv- Afv"atos £5.097.89 £3.058.00 £25.612.44 £13.040.00 £582.99 £144.00 1£4.126 501 £34.37 £6.486.36 £2.868.DD £23.817.00 £782.17 £513.07 £336.00 1£2.225.001 £18.89 Hallhffm. Olh Int8rnStrnceMd Wgst Kont R&1K• Sundry Totsl Incon £43,443.19 £32 596 49 £7,291.60 £3.987.28 £703. 11 £1. 112.34 £2.574.CYI £9.639. 18 £974. 77 £663.06 £1.846.95 £286 41 £265. 19 £0. £0. £5.645 40 £5.240 29 £566 57 £7 899 79 £2.905 75 £8. 268. 48 £7,45T.48 £640 57 £7.878.32 £597 81 £445 19 £000 £i,ooo 00 EIKtric W8t9r InsUlallCO T•sfvng Suntyry rot•l Expendlturn £29,3U49 £30,485.65 sU1v(Defi¢If) for the pertod £14,099.30 £2.17084 Bank balances at ¢w on 1st Sept 2024 (23) £3& 737.36 £33. 626 52 8ank balanGgs 8t tgose on 31st August 2025 (24) £49.836.66 £35. T3T.36 Lk)fvs Bank PLC £22. 179.26 £8.662.95 £27,657.40 £27.014 41 TOTAL £49.836.66 £35. 737.36 Prepad by. Stèphen HebdNtch. Honorary fasur Appmvedby. John Lovett. Independent Examjner
Independent Examiner's Report to The Trustees of Bidborough Village Hall - CIO Rewter&J Charity nwnber 1166337 (BVH£IO) I report on the attached acco of the Village Hall - CIO for the year ended 31st August 2025. R•SCtIv0 R•pon•lblllilM of TnMt•M and Examln•r. As charlty trustees you are responsible for the weparation of the accounts; you consider that the audit rèquirement of section 43{2) of the Charities Acl 1993 lThe Act) does not apply. It is my re8ponsibility to state on the basis of wocedures specthed in thè Genèral Directions given by the Charity CommIsOr urKler 8eCtion 447)(b) of The Act. whethw partioAar matters have come to my attention. Ba•1• of Ind•p•ndwrt Examln•rfs R•p My examination was wied ¢Xrt in accordance wilh General Directions given by the Charity Commi88ioners. An examination indudes a review of the accounting records keM by the Charity and a comparison of the accourrts Fyeserrted wrth those records. It al80 indudes consideration of any UnUal items or disd08ures in the acunts, and See.ng explanatiorts from you as trustees conceming any 8uch matters. The wocedures ulertaken do not wovide all the evidence that would be required in an autht. and I do not express an aJrt opinion ¢)n the view gNen by the accounts. Indopnd•nt Examln•rf• St•t•m•nt In connection with my examination. matt8r has come to my atterrtity): wPMch gives ffle reasonable cause lo love Ihat in any mat•rial rest(a the requirements a) to keep accounting reths in accordance with 8ectM)n 41 of The Act; and b) lo yepare accourrts vthich accord with the a¢Ming records and to comply with the accounting requirements of The A( have rM)t been mel" to which. in my opinion. attention Shk1 be th••m to enable a prorer urthr8tsnding of the Signed.. John Lovett FCA ATII. IndeWm Exaniner