## **Chairman’s Report to Annual General Meeting 8 July 2025** 

As Trustees are aware, we made the decision to rebuild our financial reserves and keep a close watch on our costs. Removing the electrical meter in the storeroom coupled with a new fixed price energy deal has been beneficial as has the new arrangement with Veolia on waste collection. The addition of energy efficient LED lights to the main hall will hopefully contribute to more savings in the long term. 

At the time of writing the hall is facing a significant financial challenge in the need to replace the disabled stair lift, the current installation being beyond economic repair. You will note that a number of options are on the agenda for discussion later in this meeting. (Note for record – after the meeting but during the financial accounting period, sufficient donations were received to pay for a new stairlift. These donations re reflected in the attached accounts.) 

All the normal mandatory testing has been done along with the servicing of the Air Sourced Heat Pumps and later this month the hall dividers. 

Again, I must thank my colleagues on the Trustee Operating Committee for their support which ensure the smooth running of the hall. In particular, I must thank David for the all the time he has spent in trying to resolve the issues relating to the door and lift. 

**Graham Parsons Chair Bidborough Village Hall CIO 8 July 2025** 



Bidborough Willage Hall - CIO
12monts A)
*v Y8•r t2
l**Jthsts 31st
Income..
Hell hffv- Afv"atos
£5.097.89
£3.058.00
£25.612.44
£13.040.00
£582.99
£144.00
1£4.126 501
£34.37
£6.486.36
£2.868.DD
£23.817.00
£782.17
£513.07
£336.00
1£2.225.001
£18.89
Hallhffm. Olh
Int8rnStrnceMd
Wgst Kont R&1K•
Sundry
Totsl Incon
£43,443.19
£32 596 49
£7,291.60
£3.987.28
£703. 11
£1. 112.34
£2.574.CYI
£9.639. 18
£974. 77
£663.06
£1.846.95
£286 41
£265. 19
£0.
£0.
£5.645 40
£5.240 29
£566 57
£7 899 79
£2.905 75
£8. 268. 48
£7,45T.48
£640 57
£7.878.32
£597 81
£445 19
£000
£i,ooo 00
EIKtric
W8t9r
InsUlallCO
T•sfvng
Suntyry
rot•l Expendlturn
£29,3U49
£30,485.65
sU￿1v￿(Defi¢If) for the pertod
£14,099.30
£2.17084
Bank balances at ¢w on 1st Sept 2024 (23)
£3& 737.36
£33. 626 52
8ank balanGgs 8t tgose on 31st August 2025 (24)
£49.836.66
£35. T3T.36
Lk)fvs Bank PLC
£22. 179.26
£8.662.95
£27,657.40
£27.014 41
TOTAL
£49.836.66
£35. 737.36
Prepa￿d by.
Stèphen HebdNtch. Honorary f￿asu￿r
Appmvedby.
John Lovett. Independent Examjner

Independent Examiner's Report to The Trustees of
Bidborough Village Hall - CIO
Rewter&J Charity nwnber 1166337 (BVH£IO)
I report on the attached acco￿￿ of the Village Hall - CIO for the year ended 31st
August 2025.
R•S￿￿CtIv0 R•*pon•lblllilM of TnMt•M and Examln•r.
As charlty trustees you are responsible for the weparation of the accounts; you consider that the
audit rèquirement of section 43{2) of the Charities Acl 1993 lThe Act) does not apply. It is my
re8ponsibility to state on the basis of wocedures specthed in thè Genèral Directions given by the
Charity CommIs￿Or*￿ urKler 8eCtion 447)(b) of The Act. whethw partioAar matters have come to
my attention.
Ba•1• of Ind•p•ndwrt Examln•rfs R•p
My examination was wied ¢Xrt in accordance wilh General Directions given by the Charity
Commi88ioners. An examination indudes a review of the accounting records keM by the Charity
and a comparison of the accourrts Fyeserrted wrth those records. It al80 indudes consideration of
any Un￿Ual items or disd08ures in the ac￿unts, and See￿.ng explanatiorts from you as trustees
conceming any 8uch matters. The wocedures u￿lertaken do not wovide all the evidence that
would be required in an autht. and I do not express an a￿Jrt opinion ¢)n the view gNen by the
accounts.
Indopnd•nt Examln•rf• St•t•m•nt
In connection with my examination. matt8r has come to my atterrtity):
wPMch gives ffle reasonable cause lo ￿love Ihat in any mat•rial rest*(a the requirements
a) to keep accounting reths in accordance with 8ectM)n 41 of The Act; and
b) lo yepare accourrts vthich accord with the a¢￿￿Ming records and to comply with the
accounting requirements of The A(*
have rM)t been mel"
to which. in my opinion. attention Sh￿k1 be th••m to enable a prorer urthr8tsnding of the
Signed..
John Lovett FCA ATII. IndeWm￿ Exaniner