Chartridge School Association
Registered Charity Number: 1166267
Trustees’ Annual Report for the year ended
31 August 2025
Principal Office: c/o Chartridge Combined School Cogdells Lane, Chartridge, Chesham, Buckinghamshire HP5 2TW
Trustees:
Chairperson: Laura Correia
Vice Chairperson: Candice Channing Williams,
Julia Emma Gaine
Co Secretary: Gemma Jane Banks, Riki Marie Birkett,
Josefina Beatriz Laurel Harper
Treasurer: Jennifer Jackson,
Ketankumar Patel
Report of the trustees for the year ended 31 August 2025
The Trustees present their annual report and financial statements of the charity for the year ended 31 August 2025. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011.
Structure, Governance and Management
The charity is an unincorporated association constituted under a governing document adopted by the charity’s members at an extraordinary general meeting on 4 March 2016.
1
The members include the parents, guardians or carers of any pupil currently attending Chartridge Combined School, Chesham as well as the teaching and non-teaching staff currently employed by the school.
Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustees’ term of office is one year. Retiring Trustees may seek re-election at the annual general meeting. Elected Trustees must be members, but co-opted Trustees need not be members.
In January 2025 the charity renewed its membership with Parentkind (formerly PTA UK) which provides it with all risks insurance cover (public liability, employers’ liability, loss of money, fidelity guarantee and personal accident cover). The charity is also registered with the Lotteries and Amusement Act 1976 (as amended) and has paid its annual fee, which allows the charity to run raffles and grand draws at the Summer and Christmas fairs and at its other events. All Trustees and members give their time voluntarily and receive no remuneration or other benefits.
Objectives and Activities
The charity exists to raise money for the wellbeing, education and benefit of the pupils of Chartridge Combined School, Chesham. Specifically, the object of the Association is to advance the education of pupils in the School in particular by:
• developing effective relationships between the staff, parents and others associated with the School.
• engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils.
During the year ending 31 August 2025 the charity organised several fundraising activities for the school’s pupils and their parents including: Starters & Leavers BBQ’s, Christmas Fair, two Discos, the annual British Cycling Ride Chartridge event, class Movie Night’s, Sponsored Walk plus many more activities
The Summer Fair and Ride Chartridge were merged together again as these two events have historically been close together. The Colour Run was sadly postponed due to ticket sales and the weather.
2
Monies raised by the charity through its activities and from donations are applied by providing grants to help fund: (a) improvements to the school’s facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity.
During the year we distributed £16,475.06 of funding to Chartridge School. We were able to contribute towards a new starters BBQ and entertainer, Christmas Crackers for the Children’s Christmas lunch, the tree house opening party, school website renewal, school cloud, educational assessment papers, Teachers2Parents text messaging service (between school and parents), the TT Rockstars & Numbots educational software, the Tapestry app (between teachers and parents), new housepoints, resources for school allotments, cooking equipment for class cooking lessons and funds towards yearbooks for school leavers.
Financial Review
Reserves
The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £3,000 is deducted.
Sources of Funds
Key to achieving our annual fundraising objectives is a programme of regular events attended by pupils and/or their parents. These raised a total of £35,654.10 (2023/24 £37,417.83).
Expenditure of Funds
During the year the charity made grants to the school, the breakdown of which is detailed on the accompanying sheet (totaling £16,475.06 in this financial year). Some of these disbursements particularly for IT software payments were for more than one academic year.
During the year the Trustees committed funds for future projects which are expected to be completed in the following financial year approximately £10,000 (towards renovating the outside building) as we are now awaiting the council to do the work on the roof/windows first. In addition, £107.70 is remaining from a parent donation towards the school allotments, which is likely to be spent in the spring. The PE Lead has chosen football goals which
were ordered over the summer and will be paid for next academic year (approx. £2,000). Sensory room equipment has been purchased but there was an invoice error so again this will be paid next academic year (approx. £700).
The trustees will continue to support the school with the provision of educational software, comms service and assessment papers, totalling approximately £8,000 and will work closely with the school to identify other areas that we can help fund and support the school to advance the education of the pupils and the school environment.
Public Benefit Statement
The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission for England and Wales in exercising their powers and duties.
Declaration
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees:
Laura Correia, Chairperson
Date: 1 1[t][h] M a r c h 2 0 2 6
Chartridge School Association
1166267
Receipts and payments accounts
01/09/2024
31/08/2025
For the period from
To
CC16 a
Section A Receipts and payments
Restrict Unrestric ed ted funds funds
Unrestric Endowm Total ed Last year ted funds ent funds funds funds to the to the to the to the to the nearest nearest £ nearest £ nearest £ nearest £ £ A1 Receipts Income raised from fundraising 35,654 activities 35,654 37,418 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Sub total (Gross 35,654 - - 35,654 37,418
Last year
Sub total (Gross income for AR) 35,654
A2 Asset and investment sales, (see table).
- Sub total 35,654 ,654 654 - - 35,654 37,418
Total receipts 35,654 ,654 654
A3 Payments
Costs related to fundraising activities 12,852 - - 12,852 7,990 Operating Expenses 1,100 - - 1,100 353 Funds distributed to school 16,475 - - 16,475 38,091 - - - - - - - - - - - - - - -
- Sub total 30,427 - - 30,427 46,434
A4 Asset and investment purchases, (see table)
- Sub total - Total payments 30,427 - - 30,427 46,434 Net of - receipts/(payments) 5,227 - - 5,227 9,016 A5 Transfers between funds - - - - - A6 Cash funds last year end 14,632 - - 14,632 23,648 Cash funds this year end 19,857 - - 19,857 14,632
Section B Statement of assets and liabilities at the end of the period
Unrestric Restricte Endow ted funds d funds ment funds to nearest to nearest to nearest £ £ £ 19,758 - - - - - - 99 - - 19,857 - - OK OK OK Unrestric Restricte Endow ted funds d funds ment funds to nearest to nearest to nearest £ £ £ - - - - - -
Categories
Details
Bank account Cash in hand Paypal Stripe
B1 Cash funds
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
Fund to Current which Cost value asset (optional) Details belongs (optional) B3 Investment assets - - - - Fund to Current which Cost value asset (optional) Details belongs (optional) B4 Assets retained for the charity’s own - - use - - - - Fund to Amount When due which due (optional) liability (optional) Details relates B5 Liabilities - - Signed by one or two Date of trustees on behalf of all the Signature Print Name trustees approval Jennifer Jackson 11/03/2026
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