## **Chartridge School Association** ## **Registered Charity Number: 1166267** ## **Trustees’ Annual Report for the year ended** ## **31 August 2025** **Principal Office:** c/o Chartridge Combined School Cogdells Lane, Chartridge, Chesham, Buckinghamshire HP5 2TW ## **Trustees:** Chairperson: Laura Correia Vice Chairperson: Candice Channing Williams, Julia Emma Gaine Co Secretary: Gemma Jane Banks, Riki Marie Birkett, Josefina Beatriz Laurel Harper Treasurer: Jennifer Jackson, Ketankumar Patel ## **Report of the trustees for the year ended 31 August 2025** The Trustees present their annual report and financial statements of the charity for the year ended 31 August 2025. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011. ## **Structure, Governance and Management** The charity is an unincorporated association constituted under a governing document adopted by the charity’s members at an extraordinary general meeting on 4 March 2016. 1 The members include the parents, guardians or carers of any pupil currently attending Chartridge Combined School, Chesham as well as the teaching and non-teaching staff currently employed by the school. Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustees’ term of office is one year. Retiring Trustees may seek re-election at the annual general meeting. Elected Trustees must be members, but co-opted Trustees need not be members. In January 2025 the charity renewed its membership with Parentkind (formerly PTA UK) which provides it with all risks insurance cover (public liability, employers’ liability, loss of money, fidelity guarantee and personal accident cover). The charity is also registered with the Lotteries and Amusement Act 1976 (as amended) and has paid its annual fee, which allows the charity to run raffles and grand draws at the Summer and Christmas fairs and at its other events. All Trustees and members give their time voluntarily and receive no remuneration or other benefits. ## **Objectives and Activities** The charity exists to raise money for the wellbeing, education and benefit of the pupils of Chartridge Combined School, Chesham. Specifically, the object of the Association is to advance the education of pupils in the School in particular by: • developing effective relationships between the staff, parents and others associated with the School. • engaging in activities or providing facilities or equipment which support the School and advance the education of the pupils. During the year ending 31 August 2025 the charity organised several fundraising activities for the school’s pupils and their parents including: Starters & Leavers BBQ’s, Christmas Fair, two Discos, the annual British Cycling Ride Chartridge event, class Movie Night’s, Sponsored Walk plus many more activities The Summer Fair and Ride Chartridge were merged together again as these two events have historically been close together. The Colour Run was sadly postponed due to ticket sales and the weather. 2 Monies raised by the charity through its activities and from donations are applied by providing grants to help fund: (a) improvements to the school’s facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity. During the year we distributed £16,475.06 of funding to Chartridge School. We were able to contribute towards a new starters BBQ and entertainer, Christmas Crackers for the Children’s Christmas lunch, the tree house opening party, school website renewal, school cloud, educational assessment papers, Teachers2Parents text messaging service (between school and parents), the TT Rockstars & Numbots educational software, the Tapestry app (between teachers and parents), new housepoints, resources for school allotments, cooking equipment for class cooking lessons and funds towards yearbooks for school leavers. ## **Financial Review** ## _**Reserves**_ The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £3,000 is deducted. ## _**Sources of Funds**_ Key to achieving our annual fundraising objectives is a programme of regular events attended by pupils and/or their parents. These raised a total of £35,654.10 (2023/24 £37,417.83). ## _**Expenditure of Funds**_ During the year the charity made grants to the school, the breakdown of which is detailed on the accompanying sheet (totaling £16,475.06 in this financial year). Some of these disbursements particularly for IT software payments were for more than one academic year. During the year the Trustees committed funds for future projects which are expected to be completed in the following financial year approximately £10,000 (towards renovating the outside building) as we are now awaiting the council to do the work on the roof/windows first. In addition, £107.70 is remaining from a parent donation towards the school allotments, which is likely to be spent in the spring. The PE Lead has chosen football goals which were ordered over the summer and will be paid for next academic year (approx. £2,000). Sensory room equipment has been purchased but there was an invoice error so again this will be paid next academic year (approx. £700). The trustees will continue to support the school with the provision of educational software, comms service and assessment papers, totalling approximately £8,000 and will work closely with the school to identify other areas that we can help fund and support the school to advance the education of the pupils and the school environment. ## **Public Benefit Statement** The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission for England and Wales in exercising their powers and duties. ## **Declaration** The Trustees declare that they have approved the Trustees’ report above. ## **Signed on behalf of the charity’s Trustees:** Laura Correia, Chairperson **Date: 1 1[t][h] M a r c h 2 0 2 6** **Chartridge School Association** ## **1166267** # **Receipts and payments accounts** 01/09/2024 31/08/2025 **For the period from** **To** **CC16 a** **Section A Receipts and payments** **Restrict Unrestric ed ted funds funds** **Unrestric Endowm Total ed Last year ted funds ent funds funds funds to the to the to the to the to the nearest nearest £ nearest £ nearest £ nearest £ £ A1 Receipts** Income raised from fundraising **35,654** activities **35,654 37,418 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -** _**Sub total** (Gross_ **35,654 - - 35,654 37,418** **Last year** _**Sub total** (Gross income for AR)_ **35,654** **A2 Asset and investment sales, (see table).** **-** _**Sub total**_ **35,654 ,654 654 - - 35,654 37,418** _**Total receipts**_ **35,654 ,654 654** ## **A3 Payments** Costs related to fundraising activities **12,852 - - 12,852 7,990** Operating Expenses **1,100 - - 1,100 353** Funds distributed to school **16,475 - - 16,475 38,091 - - - - - - - - - - - - - - -** **-** _**Sub total**_ **30,427 - - 30,427 46,434** **A4 Asset and investment purchases, (see table)** **-** _**Sub total**_ **-** _**Total payments**_ **30,427 - - 30,427 46,434** _**Net of**_ **-** _**receipts/(payments)**_ **5,227 - - 5,227 9,016 A5 Transfers between funds - - - - - A6 Cash funds last year end 14,632 - - 14,632 23,648** _**Cash funds this year end**_ **19,857 - - 19,857 14,632** ## **Section B Statement of assets and liabilities at the end of the period** **Unrestric Restricte Endow ted funds d funds ment funds to nearest to nearest to nearest £ £ £ 19,758 - - - - - - 99 - - 19,857 - -** OK OK OK **Unrestric Restricte Endow ted funds d funds ment funds to nearest to nearest to nearest £ £ £ - - - - - -** **Categories** **Details** Bank account Cash in hand Paypal Stripe **B1 Cash funds** ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) **Details** **B2 Other monetary assets** **Fund to Current which Cost value asset (optional) Details belongs (optional) B3 Investment assets - - - - Fund to Current which Cost value asset (optional) Details belongs (optional) B4 Assets retained for the charity’s own - - use - - - - Fund to Amount When due which due (optional) liability (optional) Details relates B5 Liabilities - -** Signed by one or two Date of trustees on behalf of all the Signature Print Name trustees approval Jennifer Jackson 11/03/2026 In&p8n&nt frxarnlTr81'8 roportto th01￿￿￿0￿ ol eh&rtrtd8&2choDI latkn(tt I wrtto the C*BitytrUste￿ t￿￿&￿Em￿n*pDn of a£￿U￿tr(rttheclk&rtrX￿& SchDalAssoc iÉrtiOTh 1￿)fOr￿b￿YaSr 31 Augurrt2025. lkn&pon&kbll*b8& Otteport As th•chBThtylruEtéBS OtlhFJCSA. sr0￿&rE rwoThyibLaforlM pfèpBr4tion & Ih accounta iTrXGOtdBIKe wtthtrÈ rqquir&rnqnt&(rftheCMriti&& Act 2U111lhq Act'l. I rewrtin re3￿Gt afmY6xamlr￿t10n of lh6 ttA's CEnbBd out under section 145 o*th&Act. ITrcBrying OLrt ￿ axaminatian I toLLu4vÈdFdiL &ppbEB DiiactwJnR gtu¥Jn by tha ChsitycotTrmigsion ur￿18[ 98ction 1451511tr}of tna ACL vAarnlr•FJr'8 I hsv8 compLet8d mywXm￿8tb￿n. I conhrrntl￿ nom8t￿l81 rny BttentbDn in coTrnÈctionwtth axs mination MB tot*ib8v6Ub&t in t8ri&l rgSPBC AC￿)U ntingre￿TdRv￿r￿ kept section 13D of thB Act: ot ThB8ccount% fJD notgccord ¥fitht￿￿ rècords. The4Bcounbng recotdBvJars tnBintsin8d tOYdgstiRfydCtotyRtBndB Td&ndth accounta were conaistent wtth troaB teKord&. I confirmthEt th￿￿&re no Oth￿ mBtterBt(F ￿￿rattentIOn &h0￿cl b&drBWfflto enBbiB s prop8rund8fF&tsndingof Bccountgkn bgteBchpAI. Sl8n8d: Nsm, AiexanEIT8 Ae15vsrit profq3k10Th51 qu4lfiB¥(bDnlk>'. ACMACGMA-CMrtei&d Inal￿rte of ManBsem&ntAC￿Ilntsnts Athras5: ClwghBrn Bwks HP5 2QP