| e | ofadviser Name |
Address | |||||
| e | ofchief executive or names | ofsenior staff members (Optional information) |
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| ~ ~ ~ ~ |
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| Description ofthe charity's trusts | |||||||
| Type of governing document |
Constitution | ||||||
| How the charity is constituted | Charitable Incorporated Organisation |
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| Trustee selection methods | Appointed by the first charity trustees (Constitution ref. 9.3.3) |
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| Additional governance issues |
(Optional information) |
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| You may choose to include | MAJOR RISKSCONSIDERED: | ||||||
| additional information, where relevant, about: |
Covid-19 Pandemic: Following government guidelines, the Hall was closed April, |
May, most | of | ||||
| ~ | policies and procedures | December and January. | |||||
| adopted for the induction and training oftrustees; |
Risks minimised b a Health 8 Safet Covid-19 risk assessment |
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| ~ | the charity's organisational structure and any wider network with which the charity |
[documented, along with actions taken]. Social distancing, numbers limited at classes, few events with larger numbers, regular cleaning ofpremises. Events cancelled when number ofcovid-cases were high locally. |
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| works„. | Lo 1 m ~tteda go mm tga t |
C | id-19 | ||||
| ~ | relationship with any related parties; |
restrictions imposed. Otherwise, agreed reserves of covered fixed costs during enforced closure. |
E5,000would have | ||||
| ~ | trustees' consideration of |
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| major risks and the system and procedures to manage |
Undertaking Phase 3Renovation Works: ~td 9 iti t de: |
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| them. | Works only authorised upon receipt ofgrant funding |
or iffunds were | |||||
| already available through fundraising events. |
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| Using known contractors, previously involved in Phase 1 |
8 | Phase 2 | |||||
| works. | |||||||
| Costs of renovation work monitored against budget / |
funding | available | and | ||||
| progress / financial position reported monthly to trustees. |
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| 3trustees attended regular site meetings with contractors. |
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| Regular progress reports to grant funders / confirming |
authorisation | of | |||||
| variations to project. | |||||||
| Detailed receipts and payments accounts maintained |
and | reconciled | to | ||||
| bank statements. Available funds reported on a monthly |
basis to trustees. |
| ~ ~ | ||||
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| To establish and run a village hall and to promote, for the benefit of |
the | |||
| Summary ofthe objects charity set out in its governing document |
ofthe | inhabitants ofthe Parish ofWeddicar, Cumbria and the surrounding area, the provision offacilities for recreation, or other leisure time occupation, in the interests ofsocial welfare and with the object of improving the conditions of life ofthe said inhabitants. |
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| Summary ofthe main | The trustees have had regard tothe guidance |
issued by the Charity |
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| activities undertaken for |
the | Commission on public benefit and the facilities are made available |
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| public benefit in relation | to | without distinction ofsex, sexual orientation, |
age, disability, nationality, |
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| these objects (include within | race or political, religious or other opinions. |
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| this section the statutory | ||||
| declaration that trustees |
have | However, activities have been restricted due |
to Covid-19 restrictions | |
| had regard to the guidance | throughout this financial year. |
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| issued by the Charity | ||||
| Commission on public |
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| benefit) |
| ~ ~ |
~ ~ |
~ ~ |
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| Summary ofthe main achievements ofthe charity during the year |
Due to Covid-19 restrictions, there was However, there were |
some | reduction | in activities. | |||
| ~ 15Exercise Classes |
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| ~ 30 Line Dancing Classes |
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| ~ 14Private Hire events |
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| ~ Twice weekly Band Practice |
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| ~ 5 W.l. meetings |
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| ~ Monthly Parish Council Meetings |
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| ~ 2 Live Music Nights |
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| ~ 2 Wreath-making classes |
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| ~ Christmas Band Concert |
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| ~ Coffee Morning |
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| ~ Christmas Fair |
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| Closure ofthe Hall enabled major renovations Phase 3: |
to be undertaken: | ||||||
| Renovation ofentrance hall |
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| Installation ofentrance door with automatic |
disabled access | ||||||
| Addition ofa disabled access toilet / washbasin |
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| Renovation ofexisting toilet / washbasin |
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| Installation ofdamp-proofing / concrete floor / new |
flooring to entrance | ||||||
| hall and toilets | |||||||
| Creation ofstorage area above toilets, with | loft ladder | ||||||
| installation ofnew fire door to kitchen |
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| Creation oframp 8refuge area outside rear fire exit | |||||||
| Decorating of renovated areas. |
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| Purchase of new folding tables / stackable |
chairs | / | storage racks / chair | ||||
| trolleys | |||||||
| In addition, remaining internal doors were stripped |
and oiled. | ||||||
| Grants were awarded towards renovation |
ofthe Hall:- | ||||||
| Phase 3 | |||||||
| Co-op Community Fund |
F4,019 | ||||||
| Copeland Community Fund |
F25,000 | ||||||
| Total | 629019 | ||||||
| Community donations totalled 81,028. These included f800 from |
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| Weddicar Parish Council; f148from the W.l. and | F80 from private | ||||||
| individuals. |
| Briefstatement ofthe charity's policy on reserves |
Briefstatement ofthe charity's policy on reserves |
Briefstatement ofthe charity's policy on reserves |
The trustees had agreed to keep reserves ofF5,000 (plus interest) in order to cover any operating costs in the 6 months' notice period, in the event that the lease has to be terminated or ifthe Hall is closed during |
The trustees had agreed to keep reserves ofF5,000 (plus interest) in order to cover any operating costs in the 6 months' notice period, in the event that the lease has to be terminated or ifthe Hall is closed during |
The trustees had agreed to keep reserves ofF5,000 (plus interest) in order to cover any operating costs in the 6 months' notice period, in the event that the lease has to be terminated or ifthe Hall is closed during |
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| renovations. | |||||
| The reserves were not drawn upon in 2021/22. |
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| Itwas agreed to create a sinking fund to meet the |
cost offuture | ||||
| renovations / ma or re airs. |
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| Details ofany funds in deficit |
materially | None. | |||
| Further financial review details |
(Optional information) |
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| You may choose to additional information, relevant about: |
include where |
The principal source of operational funding during 2021/22 was from government support grants due to the Covid-19 restrictions. These totalled f10,667 over the financial year. |
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| ~ | the charity's principal sources offunds (including |
Fundraising events raised f4,971. |
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| any fundraising); | Operational expenditure totalled K6,197. |
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| ~ | how expenditure has supported the key objectives ofthe charity; |
In addition assets purchased (chairs, tables, chair E4,554. |
and table trolleys) cost | ||
| ~ | investment policy |
and | The capital costs ofrenovation work in 2021/22 totalled f32,225. |
All | |
| objectives including any |
payments have been made. There are no outstanding liabilities. |
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| ethical investment | policy | ||||
| adopted. | This renovation work has resulted in a completely |
revitalised building |
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| which will be a valuable asset as a community venue for many years to |
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| come. | |||||
| As at31"March 2022, available funds stood at 823,388 plus F5,212 in |
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| the reserves account. | |||||
| ~ - |
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| ~ ~ ~ . ~ . ~ |
| 1166094 | 1166094 | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| KEEKLE | VILLAGE HALL -FINAL ACCOUNTS | ||||||||||||||||
| Receipts | and payments | accounts | CC~ea | ||||||||||||||
| For | the period from |
01/04/2021 | TQ | 31/03/2022 | |||||||||||||
| v | |||||||||||||||||
| ~ | ~ ~ |
~ | ~ | ~ | |||||||||||||
| Unrestricted fullds |
Restricted funds |
Endowment funds |
Totalfunds | Last year | |||||||||||||
| tothe neareet f |
tothe nearest f | to the nearest | f | to the nearest r. | to the nearest f | ||||||||||||
| A1 Receipts | |||||||||||||||||
| Donations, legacies and grsnls Fundraising Events Interest on deposit account |
10895 4,971 |
9,993 | 20,688 4,971 |
&6,832 604 |
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| Interest on restricted funds | 14 | 14 | 15 | ||||||||||||||
| Sub total (Gross | income for AR) |
15,866 | 10,007 | 25,873 | 87,456 | ||||||||||||
| A2 Asset and investment sales |
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| (see table). | |||||||||||||||||
| Sub total | |||||||||||||||||
| Total receipts | 15866 | 10007 | - | 25873 | 87456 | ||||||||||||
| A3 Payments | |||||||||||||||||
| Cost offundraising events Premises Expenditure punting, postage, stationen/ |
&supplies | 1,310 3,465 389 |
1,310 3,465 |
225 2,190 |
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| Insurance Capital expenditure re Hall |
renovations | 800 | 1,033 | 1,015 | |||||||||||||
| 8,915 | 23,310 | 32,225 | |||||||||||||||
| Sub total | 14,312 | 24,110 | 38,422 | 51,787 | |||||||||||||
| A4 Asset and investment | |||||||||||||||||
| purchases, (see table) | |||||||||||||||||
| Pumhase offixed assets |
4,019 | 8473 | |||||||||||||||
| Sub total | 4,554 | 4,019 | 8,573 | ||||||||||||||
| Tois/ payments | 18,866 | 28,129 | - | 46,995 | 51,787 | ||||||||||||
| Net ofreceiptsi(payments) | 29g9 | 18,122 | 21,121 | 35,669 | |||||||||||||
| A5 Transfers between |
funds | 6,585 | 6,585 | ||||||||||||||
| AS Cash funds last year end | 19.802 | 29,919 | 49,721 | 14,052 | |||||||||||||
| Cash funds this | year end | 23,388 | 5,212 | 28,600 | 49,721 | ||||||||||||
| Note: Restricted funds | @31/3/22 is | the | reserves account | balance of65212. | Restricted | grants received | in 2021/22 | totalled 59145 | |||||||||
| towards capital expenditure on renovations. |
Unrestricted | grants received totalled | f10,667 | rs Covid-19restrictions. | Restricted | ||||||||||||
| donations included f800from Weddicar |
Parish | Council towards insurance. | Unrestricted | donations | included f148 | from | the W.l. | ||||||||||
| and 580personal donations. |
| ~ | ~ | ~ | ~ | ~ | ~ | ~ ~ |
~ | ~ ~ | ~ ~ | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | |||||||||||||||||||
| Categories | Details | funds | funds | funds | |||||||||||||||||
| fo 888reatf | to | nearest | 6 | to nearest 6 | |||||||||||||||||
| B1Cash | funds | Bank accounts: | Total of | Current | account | 24,786 | 8„772 | ||||||||||||||
| and Not)rw | account | (Reserves). | F3,560 in | ||||||||||||||||||
| restricted grants | deducted | from current | |||||||||||||||||||
| account and added | to | restricted funds. |
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| Payments | issued not | yet | cleared | 1,398 | 3,560 | ||||||||||||||||
| Total | cash funds | 23,388 | 5,212 | ||||||||||||||||||
| (agrse | balances | wilh receipts and paymenls | |||||||||||||||||||
| acccula(s)) | |||||||||||||||||||||
| Unrestdcted | Restricted | Endowment | |||||||||||||||||||
| funds | funds | funds | |||||||||||||||||||
| Details | to neamsta | to | nearest | 9 | to nearest 6 | ||||||||||||||||
| B2Other | monetary assets | ||||||||||||||||||||
| Details | Fund towhich asset helen s |
Cost | (optional) | Current value 8 onal |
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| B3Investment | assets | ||||||||||||||||||||
| Details | Fund to which asset helen s |
Cost | (optional) | Current value 8 tional |
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| B4Assets retained forthe | Oil-figed radiator | purchased | 29/9/1 7 | Unrestdcted | |||||||||||||||||
| charity's | own | use | Crockery purchased | Dec2017 | Unrestricted | ||||||||||||||||
| 90Chairs+ 2chair | trolleys | June | 2021 | Both | 7,006 | ||||||||||||||||
| 9 Tables+ 2Table | Trolleys | Nov | 2021 | Unrestricted | 1,567 | ||||||||||||||||
| Fund to | which | Amount due | When due | ||||||||||||||||||
| Details | liabili | relates | 8 | 'anal | 0 | tlonal | |||||||||||||||
| B5Liabilities | |||||||||||||||||||||
| Prepared: | 22/04/22 |