2021-03-31-accounts - Keekle Village Hall

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				Trustees'	Trustees'	Annual Report for the period	Annual Report for the period	Annual Report for the period	Annual Report for the period	Annual Report for the period	Annual Report for the period
					Period	start	date		Period end date
					Dey	Month Year			Dey	I'1nnth		Year
			From		1st	April 2020			To 31st	INarch		2021
~	s							~	~	~	~
					Charity name		KEEKLE	VILLAGE HALL
	Other	names charity is known				by
	Registered		charity number (ifany)				1166094
		Charity's		principal address			Keekle Village		Hall, Keekle Terrace,
							Cleator Moor,
							Cumbria

	Trustee name	Office (ifany)	Dates acted ifnot for whole ear
1	Pamela Palmer	Chair
2	Robert Fearon
3	Ivor Fee
4	Sheila Fleming
5	Anne Gate
6	Ida Gate
7	John CJewell
8	Marlene Jewell
9	Joyce Leech		20/7/20 onwards
10	Marilyn Robinson	Treasurer

	Type	of governing	of governing	document	document	document	document	Constitution
	How the charity is constituted							Charitable Incorporated Organisation
	Trustee		selection		methods			Appointed by the first charity trustees (Constitution ref.9.3.3)
Additional		governance			issues			(Optional information)
You may choose to include								IIAJOR RISKSCONSIDERED:
additional information, relevant, about:				where				Covid-19 Pandemic: Following government guidelines, the Hall was closed for 1"Lockdown
~	policies	and	procedures					from 16/3/20.
	adopted training	for the induction oftrustees;					and	Risks minimised b suspending usual monthly trustee meetings.	Trustees
~	the charity*s organisational structure and any wider network with which the charity							updated by email / hard copy where unable to access email. Extraordinary meeting on 20/7/20 replaced AGM. Only attended trustees (quorum), socially distanced.	by 3
	works;							Re-opened for exercise classes from 26/7/20, after carrying out a	Health 8
~	relationship parties;		with any		related			Safe Covid-19 risk assessment [documented, along with actions Numbers limited to7 per session.		taken].
~	trustees'	consideration				of		Socially distanced meetings held in August (trustees) &September
	major risks and the system and procedures to manage							(Parish Council). Hall used by a group of2 musicians for practice sessions in August.
	them.
								2nd Lockdown from 5/11/20 to 2/12/20. Then Tier 2, Tier4 and 3"
								Lockdown so Hall was closed from 5 November to end offinancial		year.
								Not expected to re-open for social events until after 17May 2021.
								Lossoti e s~tmti tede govemmentg enter C d-tg
								restrictions imposed. Otherwise, agreed reserves ofE5,000would		have
								covered fixed costs during enforced closure.
								Undertaking Phase 2&starting Phase 3Renovation Works: ~man miti ated O:
								Agreeing that works will only be authorised upon receipt ofgrant funding
								or iffunds are already available through fundraising events.
								Using known contractors, previously involved in Phase 1 works.
								Costs ofrenovation work monitored against budget / funding available			and
								progress / financial position reported monthly to trustees.
								3trustees attending regular site meetings with contractors.
								Regular progress reports to grant funders / confirming authorisation		of
								variations to project.
								Detailed receipts and payments accounts are maintained and reconciled
								to bank statements. Available funds are reported on a monthly basis to
								trustees.

			~ ~
			To establish	and run a village hall and	to promote, for the benefit of			the
Summary ofthe objects ofthe charity set out in its governing document			inhabitants ofthe Parish ofWeddicar, Cumbria and the surrounding area, the provision offacilities for recreation, or other leisure time occupation, in the interests ofsocial welfare and with the object of improving the conditions of life ofthe said inhabitants.
			The trustees	have had regard to the guidance			issued by the Charity
			Commission	on public benefit and the	facilities		are made available
			without distinction ofsex, sexual orientation,			age, disability, nationality,
			race or political, religious or other opinions.
			However, activities have been restricted to a			limited number ofexercise
			classes due	to Covid-19 restrictions throughout			this financial year.
Summary	ofthe main
activities undertaken		for the
public benefit in relation to
these objects (include		within
this section the statutory
declaration	that trustees have
had regard	to the guidance
issued by	the Charity
Commission on public
benefit)

~ ~
Summary ofthe main achievements ofthe charity during the year	Due to Covid-19 restrictions, the village hall has been closed to the public for most ofthe year. When restrictions eased between 26July until 5 November 2020,
	there were:
	~ 11Exercise Classes
	~ 2 Pdivate hire exercise classes
	~ 3meetings
	Closure ofthe Hall enabled major renovations to		be undertaken:
	Phase 2i
	Fitting thermal wallboards / re-plastedng / replacing skirting			boards
	throughout (except entrance hall and toilet/cloakroom		area)
	Re-wiring, installing new heaters throughout	(except entrance			hall)
	Damp-proofing kitchen and stage floor
	Replacing flat roof above kitchen area
	Replacing / installing extra kitchen units
	Decorating all the renovated areas
	Fitting new flooding to kitchen &stage [NIP	@31/3/21]
	Installing Fire detection / alarm system [WIP@31/3/21]
	Phase 3". [started February 2021. WIP@31/3/21]
	Renovation ofentrance hall
	Installation ofentrance door with automatic	disabled access
	Addition ofa disabled access toilet / washbasin
	Renovation ofexisting toilet / washbasin
	Installation ofnew flooring to entrance hall and toilets
	Creation ofstorage area above toilets, with	loft ladder
	Creation of ramp &refuge area outside rear fire exit
	Decorating ofrenovated areas.
	Purchase of new folding tables / stackable chairs / storage racks / chair
	trolleys
	Grants were awarded towards renovation	ofthe Hall:-
	Phase 2
	The Dowager Countess Eleanor Peel Trust	87,500	[received		2019/20]
	Tesco Bags ofHelp	L' 1,166
	Lottery Community Fund	f32,000	[R2,895 still to claim]
	ACRE Village Halls Grant Persimmon Homes	F10,666 f 1 000	[Paid in advance]
	Total	L'52 332
	Phase 3
	Co-op Community Fund	L'4,019	[Paid in advance]
	Copeland Community Fund	F18,750	[Paid in advance]
	Copeland Community Fund	F 6250	[Still to	claim]
	Total	F29019
	Community donations totalled S1,449. These included F800from
	Weddicar Parish Council; F325 in memory offormer Trustee, Jeff Leech,
	F300from ASDA and F24 from private individuals.

~	u				~		~			~	~ ~			~	~	~		~	~	~
													Unrestriicted			Restricted					Endowment
	Categories				Details								funds				funds				funds
													to nearest		5	to	nearest			5	to nearest 5
B1Cash funds					Bank account		—sum			ofcurrent account and				19,827					29,919
					notice account.			524,769ofthe restricted
					funds remains		in	the		cunent account-
					grants paid in advance Iopay							for renovation
					works.
Note: Restricted		funds		leftasat
31/3/21:- Reserves			65,000;R110
interest; 640donations;				E24,769for
renovations.									Total cash funds					19,802
					(agree balances				with receipts acd payments
												account/v))
													Unrestricted			Restriicted					Endowment
													funds				funds				funds
					Details								to nearest		6	'to	mmfeat			F.	to nearest 5
B2Other	monetary			assets
					Details								Fund towhich asset helen			Cost		toptional)			Current value o tional
B3Investment		assets
					Details								Fund towhich asset helen a			C	1I g			I)	Current value o tional
B4Assets retained				for the	Furniture	—donated				—WRITTEN OFF			Unrestricted							75
charity's	own	use			Oil-5 lied radiator			purchased 29/9/1 7					Unrestricted							50
					Crockery	purchased					Oac2017		unmatrikaed							452
													Fund to	which		Amount			due		When due
					Details								liabil	mlatea			0 tlonal				o tional
B5Liabilities					Phase 3renovations						WIPO	31/3/21	Restricted						23,769
					Phase 3renovations						WIP	31/3/21	Unfestuclud							4,315
					Phase 2electrical work WIP							0)31/3/21	Restricted							1,000
					Lease Payment			to	Church Parish				Unrestricted							100
					Parish Council		Hall			rent credit			Unrestricted							70
Prepared:	28/04/21
APPROVED BYTHE TRUSTEES AT THEIR								ANNUAL				GENERAL	IIEETING ON 23			JUNE		2021