|||||Trustees'|Trustees'|Annual
Report for the period|Annual
Report for the period|Annual
Report for the period|Annual
Report for the period|Annual
Report for the period|Annual
Report for the period|| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||Period|start|date||Period end date|||| ||||||Dey|Month
Year|||Dey|I'1nnth||Year| ||||From||1st|April
2020|||To 31st|INarch||2021| |~|s|||||||~|~|~|~|| ||||||Charity name||KEEKLE|VILLAGE HALL||||| ||Other|names charity is known||||by||||||| ||Registered||charity number
(ifany)||||1166094|||||| |||Charity's||principal address|||Keekle Village||Hall, Keekle Terrace,|||| ||||||||Cleator Moor,|||||| ||||||||Cumbria|||||| ||Trustee name|Office (ifany)|Dates acted ifnot for whole
ear|Name
toa|ofperson (or body) entitled
oint trustee
ifan|ofperson (or body) entitled
oint trustee
ifan| |---|---|---|---|---|---|---| |1|Pamela Palmer|Chair||||| |2|Robert Fearon|||||| |3|Ivor Fee|||||| |4|Sheila Fleming|||||| |5|Anne Gate|||||| |6|Ida Gate|||||| |7|John CJewell|||||| |8|Marlene Jewell|||||| |9|Joyce Leech||20/7/20 onwards|||| |10|Marilyn Robinson|Treasurer||||| ## ||Type|of governing|of governing|document|document|document|document|Constitution|||| |---|---|---|---|---|---|---|---|---|---|---|---| ||How the charity is constituted|||||||Charitable
Incorporated
Organisation|||| ||Trustee||selection||methods|||Appointed
by the first charity trustees
(Constitution
ref.9.3.3)|||| |Additional||governance|||issues|||(Optional information)|||| |You may choose to include||||||||IIAJOR RISKSCONSIDERED:|||| |additional
information,
relevant,
about:||||where||||Covid-19 Pandemic:
Following
government
guidelines,
the Hall was closed for 1"Lockdown|||| |~|policies|and|procedures|||||from 16/3/20.|||| ||adopted
training|for the induction
oftrustees;|||||and|Risks minimised
b
suspending
usual
monthly
trustee meetings.|Trustees||| |~|the charity*s organisational
structure
and any wider
network
with which the charity|||||||updated
by email
/ hard copy where unable to access email.
Extraordinary
meeting
on 20/7/20 replaced AGM.
Only attended
trustees
(quorum),
socially distanced.|by 3||| ||works;|||||||Re-opened
for exercise classes from 26/7/20, after carrying
out a|Health 8||| |~|relationship
parties;||with any||related|||Safe
Covid-19 risk assessment
[documented,
along with actions
Numbers
limited to7 per session.||taken].|| |~|trustees'|consideration||||of||Socially distanced
meetings
held in August (trustees) &September|||| ||major risks and the system
and procedures
to manage|||||||(Parish Council).
Hall used by a group of2 musicians
for practice
sessions
in August.|||| ||them.||||||||||| |||||||||2nd Lockdown from 5/11/20 to 2/12/20.
Then Tier 2, Tier4 and 3"|||| |||||||||Lockdown so Hall was closed from 5 November
to end offinancial||year.|| |||||||||Not expected to re-open for social events
until after 17May 2021.|||| |||||||||Lossoti
e
s~tmti
tede
govemmentg
enter
C
d-tg|||| |||||||||restrictions
imposed.
Otherwise,
agreed reserves ofE5,000would||have|| |||||||||covered fixed costs during enforced closure.|||| |||||||||Undertaking
Phase 2&starting Phase 3Renovation
Works:
~man miti ated O:|||| |||||||||Agreeing
that works
will only be authorised
upon receipt ofgrant funding|||| |||||||||or iffunds are already available
through
fundraising
events.|||| |||||||||Using known contractors,
previously
involved
in Phase
1 works.|||| |||||||||Costs ofrenovation
work monitored
against budget
/ funding
available|||and| |||||||||progress
/ financial
position reported
monthly to trustees.|||| |||||||||3trustees
attending
regular site meetings
with contractors.|||| |||||||||Regular progress reports to grant funders
/ confirming
authorisation||of|| |||||||||variations
to project.|||| |||||||||Detailed receipts and payments
accounts are maintained
and reconciled|||| |||||||||to bank statements.
Available
funds are reported
on a monthly
basis to|||| |||||||||trustees.|||| ||||~ ~|||||| |---|---|---|---|---|---|---|---|---| ||||To establish|and run a village
hall and|to promote, for the benefit of|||the| |Summary
ofthe objects ofthe
charity set out in its
governing
document|||inhabitants
ofthe Parish ofWeddicar,
Cumbria
and the surrounding
area,
the provision
offacilities for recreation,
or other leisure time occupation,
in the interests ofsocial welfare and with the object of improving
the
conditions of life ofthe said inhabitants.|||||| ||||The trustees|have had regard to the guidance|||issued
by the Charity|| ||||Commission|on public benefit and the|facilities||are made available|| ||||without
distinction
ofsex, sexual orientation,|||age, disability,
nationality,||| ||||race or political,
religious or other opinions.|||||| ||||However,
activities have been restricted to a|||limited number ofexercise||| ||||classes due|to Covid-19 restrictions
throughout|||this financial year.|| |Summary|ofthe main|||||||| |activities undertaken||for the||||||| |public benefit in relation to||||||||| |these objects (include||within||||||| |this section the statutory||||||||| |declaration|that trustees have|||||||| |had regard|to the guidance|||||||| |issued by|the Charity|||||||| |Commission
on public||||||||| |benefit)||||||||| |~
~|~
~|||||| |---|---|---|---|---|---|---| |Summary ofthe main
achievements
ofthe charity
during the year||Due to Covid-19 restrictions,
the village hall has been closed to the
public for most ofthe year.
When restrictions
eased between 26July until 5 November
2020,||||| |||there were:||||| |||~
11Exercise Classes||||| |||~
2 Pdivate hire exercise classes||||| |||~
3meetings||||| |||Closure ofthe Hall enabled major renovations
to||be undertaken:||| |||Phase 2i||||| |||Fitting thermal
wallboards
/ re-plastedng
/ replacing
skirting|||boards|| |||throughout
(except entrance
hall and toilet/cloakroom||area)||| |||Re-wiring,
installing
new heaters throughout|(except entrance|||hall)| |||Damp-proofing
kitchen and stage floor||||| |||Replacing
flat roof above kitchen area||||| |||Replacing
/ installing
extra kitchen units||||| |||Decorating
all the renovated
areas||||| |||Fitting new flooding to kitchen
&stage [NIP|@31/3/21]|||| |||Installing
Fire detection
/ alarm system [WIP@31/3/21]||||| |||Phase 3". [started February 2021. WIP@31/3/21]||||| |||Renovation
ofentrance
hall||||| |||Installation
ofentrance door with automatic|disabled access|||| |||Addition
ofa disabled access toilet / washbasin||||| |||Renovation
ofexisting toilet / washbasin||||| |||Installation
ofnew flooring to entrance
hall and toilets||||| |||Creation ofstorage area above toilets, with|loft ladder|||| |||Creation of ramp &refuge area outside rear fire exit||||| |||Decorating ofrenovated areas.||||| |||Purchase of new folding tables / stackable chairs / storage racks / chair||||| |||trolleys||||| |||Grants were awarded towards
renovation|ofthe Hall:-|||| |||Phase 2||||| |||The Dowager Countess Eleanor Peel Trust|87,500|[received||2019/20]| |||Tesco Bags ofHelp|L' 1,166|||| |||Lottery Community
Fund|f32,000|[R2,895 still to claim]||| |||ACRE Village Halls Grant
Persimmon
Homes|F10,666
f
1 000|[Paid in advance]||| |||Total|L'52 332|||| |||Phase 3||||| |||Co-op Community
Fund|L'4,019|[Paid in advance]||| |||Copeland
Community
Fund|F18,750|[Paid in advance]||| |||Copeland
Community
Fund|F 6250|[Still to|claim]|| |||Total|F29019|||| |||Community
donations
totalled S1,449. These included F800from||||| |||Weddicar Parish Council; F325 in memory offormer Trustee, Jeff Leech,||||| |||F300from ASDA and F24 from private
individuals.||||| ## ## ## |~|u||||~||~|||~|~ ~|||~|~|~||~|~|~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||Unrestriicted|||Restricted|||||Endowment| ||Categories||||Details||||||||funds||||funds||||funds| ||||||||||||||to nearest||5|to|nearest|||5|to nearest 5| |B1Cash funds|||||Bank account||—sum|||ofcurrent account and||||19,827|||||29,919||| ||||||notice account.|||524,769ofthe restricted|||||||||||||| ||||||funds remains||in|the||cunent account-|||||||||||| ||||||grants paid in advance Iopay|||||||for renovation|||||||||| ||||||works.||||||||||||||||| |Note: Restricted||funds||leftasat|||||||||||||||||| |31/3/21:- Reserves|||65,000;R110||||||||||||||||||| |interest; 640donations;||||E24,769for|||||||||||||||||| |renovations.|||||||||Total cash funds|||||19,802|||||||| ||||||(agree balances||||with receipts acd payments||||||||||||| |||||||||||||account/v))|||||||||| ||||||||||||||Unrestricted|||Restriicted|||||Endowment| ||||||||||||||funds||||funds||||funds| ||||||Details||||||||to nearest||6|'to|mmfeat|||F.|to nearest 5| |B2Other|monetary|||assets|||||||||||||||||| ||||||Details||||||||Fund towhich
asset helen|||Cost||toptional)|||Current value
o tional| |B3Investment||assets|||||||||||||||||||| ||||||Details||||||||Fund towhich
asset helen
a|||C|1I g|||I)|Current value
o tional| |B4Assets retained||||for the|Furniture|—donated||||—WRITTEN OFF|||Unrestricted|||||||75|| |charity's|own|use|||Oil-5 lied radiator|||purchased
29/9/1 7|||||Unrestricted|||||||50|| ||||||Crockery|purchased|||||Oac2017||unmatrikaed|||||||452|| ||||||||||||||Fund to|which||Amount|||due||When due| ||||||Details||||||||liabil|mlatea|||0 tlonal||||o tional| |B5Liabilities|||||Phase 3renovations||||||WIPO|31/3/21|Restricted||||||23,769||| ||||||Phase 3renovations||||||WIP|31/3/21|Unfestuclud|||||||4,315|| ||||||Phase 2electrical work WIP|||||||0)31/3/21|Restricted|||||||1,000|| ||||||Lease Payment|||to|Church Parish||||Unrestricted|||||||100|| ||||||Parish Council||Hall|||rent credit|||Unrestricted|||||||70|| |Prepared:|28/04/21||||||||||||||||||||| |APPROVED BYTHE TRUSTEES AT THEIR||||||||ANNUAL||||GENERAL|IIEETING ON 23|||JUNE||2021|||| ## ## ## ## ## ## ## ## ## ##