Old Co¥entrfans Ruth FOball Club (Charity No: 1166051) Accounts IN the year ended 31A July 2023
Trustees, report Report of the Indepe¢ Examlner 5taterne of FInalI1 Artl¥lties io Balan Sheet li Note5 to the Attounts 12-21
Old Coventrfans Rugby Foothall Club Perlod ended 31 July 2023 Report of the Trustees Reference and Administrative detsils Charity Name Other name the Charity Uses Registered Charlty Number Principal Addr8ss Old Coventrians Rugby Football Club Old Covents 1166051 OCRFC Club House Tile Hlll Lane Coventry CV4 9DE Independent examiners Azets Audit Services 3mc Middlemarch Business Park Slskin Drive Coventy CV3 4FJ President G Burgoyne T Aston Chairman Vice Chalr J Waterhouse (Resigned May 2023) PGil Secretary Treasurer C Bums Appointed Trustees N Sheepy J Banks R Clarka P (Xven N Farrimond Charity's Bankers Bardays Bank PLC 25 High Street Coventry CV15RE
Old Coventrlans Rugby Football Club Perlod ended 31 July 2023 Report of the Trustees The trustees present their annual report and financial statements for the period ended 31 July 2023. And then The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charivs Governing Documents, the Charities Act 2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in aCrdance wtth the Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". Charlty's purpos• The Charity's objects are to promote community participation In healthy recreatlon by providing facilities for playing amateur rugby union football and other sports in Coventy and Warwickshire {'facilities means land, buildings, equipment and organisation of 8POrting activities) In furth8r8nce of the charity's objects the trustees have set out the following alms In the charity's rules: To be a Member of th8 RFU and to promote the enjoyment of rugby unlon and such other sports as may be facilitated by the Club To provide and manage a facility to enable those who enjoy rugby to traln, play and spectate at matches and to enjoy communty social activities arlslng To facilitate and enable those who have not had the opportunity to learn and play the game of rugby. both children and adults, ensuring equality of opportunity and supporting those in less fortunate economic circumstances To be a 'Community Club, which is 'open to all, who wish to enjoy rugby and associated community sports and social actlviti8s and frC those who wish to provide volunleer assistance to promoting the Club's aims and helplng to manage its adivities To develop and malntain good long terrn relationships with local schools. (x)Ileges and Club's in order to stimulate and develop the sport of Rugby within the Community To encourage long t8mi membership and communlty values To respond to ad hoc requests and encourage specific funding initiatives to be applied to fugby related tharitable and benevolent activities (eg supporting players in difficult economic circumstances , long tenn injuries etc) The Trustees are conscious of the need to manage safe guarding and suslain good practice in thls respect
Old Coventrians Rugby Football Club Perlod ended 31 July 2023 Report of the Trustoes Maln a¢tlvStles Signlficant activits'es during the year have been: Training and playing Rugby Union at Senior level and at all mini & Junior age groups Training and playbng of Crown Green Bowls Supporting the training and playing of Flat Green Bowls via Matrix Bowls Club which has a license to use Clubs fa¢iltlies Providing subsidised facilities for extemal rugby organisations to use the club for the development of communty rugby. including schools and the RFU. W01n9 wlth the RFU and local schools to allow chlldren access to participate in rugby on a more regular basis Training volunteers In rugby coachlng. refereeing, first aid and safeguardlng. Maxlmising Gift Aid on membership subscriptions Publlc b•n•fft The Trustees have had regard to the guidance issued by the Charity Commission on vthat activities th8 charty should undertake
Old Coventrlans Rugby Football Club Period ended 31 Juty 2023 Report of the Trustees Grant making pollcles The Trustees, policy is: To fund and manage directy varfous future inltlatlves to achieve its objectives, rather than making major grants to independent bodies. To make small grants to other Gharitable organisations promoting rugby on an ad hoc basis To make small grants to individuals who have suffered disability from playing rugby union football and associated sports Policy on social Inv•sthiont The Trustees. policy is: To invest to promole participation In healthy recreatlon within the community To Invest in facAllties for sport, recreation or other leisure time occupatlon by such persons who have need for suth facilities by reason of their youth. age, infirmity or dlsablement. povety or social and economic circUmstanS or for the public at large in the interest of social welfare and with the objective of improving their condltlon of life. To manage activities so as to keep the costs of partlcipatlng in the sport of rugby footb811 as low as p0sble and promote access to the sport To work with the RFU to develop stronger relationships with local schools and other institutions in furtherance of the charity's objectives and aims. Contrlbutlons mad• by volunteers The charity is managed by a Management Comrnittee made up entirely of volunteers, which Is further supported by an amy of volunteers from across all age groups who support coaching. administration, safeguarding and first aid. The Irustees are committed to ensuring that the work of these volunteers is recognised and appreaated by members and olhers to ensure that they benefft from the experlence.
Old Coventrians Rugby Football Club Period ended 31 July 2023 Report of the Trustees Main Achlevements Rugby development achievements have included: Successful senior rugby season mainlaining their position in Midlands 3 West (South) league. Successful programme of training and playirvJ Ngby at Junior and Senior level Specffic open days at Junior level to promote the playing of Rugby Union and to recruit new players Extension of a dub initiative to encourage past senior players to restart playing based on touch rugby and an annual past players match Free public spectator access for games at all levels Organlsatlonal and facllltl•s development achlevements havo Included Nat West Rugby Task Force events to improve facilities and engage volunteer actlvlty Investment in Pitch renovation Intemal refurbishments
Old Coventrians Rugby Football Club Period ended 31 July 2023 Report of the Trustees Revlew of the Charlty's financlaA posftlon at the •nd of tho period The charfty's principal sources of funds are membership subscriptions. ground and clubhouse renLqls and donations. induding donations from its wholly owned trading subsidiary. The deficlt on unrestricted fijnds during the period to 31 July 2023 was £4.077 (2022 - £12.403 Surplus). The Trustees have determined that these shall be allocated In full to the charity's facilities and rugby development fund. There are no restricted funds raised for specific purposes in the current or prior year. Restricted fvnds are those which have been raised primarily to promote activities Such as tours by different player age groups and because Covld 19 prevented tours golng ahead no funds are held over In this years accounts. During the year the charity's expenditure has been applieil fully lo support Its objedives. Reservos poIIcy Total funds as at 31 July 2023 were £726,314 {2022 £730.391). The charity effectlvely op8rat8s 3 finandal funds: Fixed Assets Fund Flnancial Reserves Fund Farillties & Rugby Development Fund Fixed Assets Fund as at 31 July 2023 was £479,445 (2022 - £495.074)- Thls represents the retained reserves which have weviously been applied to procure tha permanent site and buildings. Flnancial Resenies Fund £100,000 (2022 - £174,530). The Trustees have committed to maintalnlng retained reserves of easily IFquidated assets which amount to at least 75Yo of the previous financial yearfs operating costs. in order to mitigate against financial risks. Facilities and Rugby Development Fund was £146.869 (2022 - £60.787).
Old Coventrians Rugby Football Club Perlod ended 31 July 2023 Report of the Trustees The charfty's prlnclpal sour¢e8 of funds sou$ of funds are." Sub5CriPtion income Fund raising events Sponsorships and Donatlons Gift Aid from the wholly owned trading subsldiary and others Site and Clubhouse rentals Invostment Pollcy The charity's investment policy is rrentlY to maintain bank and cash balances as IlquSd assets. Prfnclplo risks The prSncipal risks facing the charity are considered to be.. Litigation arising in respect of an injured mernber, player or member of the public. Mitigation is by insuranc8. Fire or other disaster at site. m•bgaQn is by insurance Reputational darnage from safeguardlng incident- Mitigation Is by Safeguarding training. Extemal events beyond the charity's control which significantly impact on its ability to operate and generate funds and which is not covered by business interruption insurances- eg Pandemic- Mitigation is by cash management and Reserves Policy. The Trustees have assessed the rnaior rlsks to which th8 charity is exposed. and are satisfied that systems are in place to mitigate exposure to these risks and that opportunities to further mitigate through appropriate grant application and award from relevant bodies, including the RFU and HM Govemment. Structure Governance and Managem•nt The enbty is a Charitable Incorporated Organisation ("CIO) governed by 8 constitution document. Trustees vdth constitutional offices ar8 elected by members of the dub by vote at the AGM. each for a period of 3 years but retiring by staggered rotation. A limited number of addrtional trustees may be appointed by the elected trustees to assist with the managern8nt of the ch8rity and its operats'ons.
Old Coventrlans Rugby Football Club Period ended 31 July 2023 Report of the Trustees Induction and tralnlng of trustees New trustees are familiarised with the govemance structure of the chartty, the aims and objectives of the charity and the roles undertaken by the trustees. management committee and volunteers. They are given the opportunity to identfy any area of activity in which they would like to be involved and rf training is required this will b8 identified and provided by the charity. Trustees are also made aware of their safeguarding and duty of care responsibilrties. The charlty's organlsatlonal structur• The charlty is a charitable Incorporated organ5satlon (CIO), govemed by its Constitution and is registered with the Charrty Commission. The trustees are members of the Okl Coventrians Rugby Foolball Club management committee comprising trustees and other appointed members. The Charity owns 1 OO0k of the issued share caprtal of OCRFC rfradlng) Ltd, a company registered in England and Wales. OCRFC (Trading) Ltd is responsible for undertaking certain commercial activities on behall of the charity a view to donating the profits to the charity for the furtherance of its objecllves. The charlty works with the RFU network on l)oth a forni81 and Informal basls to promote the sport of rugby. Relatlon8hlp wlth any r•lat•d partles None of the trustees has any beneficial interest In the CIO. All of the truslees are members of the CIO. This report was 8pproved by the Truslees on 22:04.21r24 by: and signed on their behalf C Bums
Old Coventrian5 Rugby Football Club (Charity No: 1166051) Independent Examinerf5 Report to the Trustees t>f Old C(Nerrtmns R1 Fooiban Club. I report to the charity trustees on my examlnatlon of the accounts of the charitable Incorporated organisation for the year ended 31" July 2023 which are set out on page5 10 to 21. Responslbllltles and basis of rep As the charit5 trustee5 you are responsitrle for the weparation of the accounts in accordance wlth the requirements of the Charities Act 20111.the Act'l. I report in respect of my examlnation of the charws accounts carried out under section 145 of the Act and in carrylng oui my examlnation I have followed all the applicable Dirertions given by the Charlty Commission under section 14515llbl of the Act Independent ¥amSnees st*tement I have completed my examlnatlon. I confirm that no material matters have come to my attentlon In connection wlth the examination Biving me cause to believe that in any material respect: accountln8 records were kept Sn respect of the charity as requlred by 5ectlon 130 of the Act: or the actount5 do not èccord wlth those records.. or the accounts do not Comp with the applicable requlrements concernin8 the form and content of accounts set out In the Charitles (Accounts and Reports) Regulations 2LM)8 other than any requlrement that the accounts give a 'true and fair view/ which is not a matter considered as part of an Independent examlnation. Your attentlon is to be drawn to thè fact that the charlty has prepared the accounts IfinancSal statements) in accordance wlth Accountlng and Reportlng by Charities preparinB their accounts in accordance wlth the Financlal Reportin8 Standard applicable In the UK and Republ1¢ of Ireland IFRS 1021 in preference to the Accounting and Reportin8 by Charlties.. Statement of Recommended Prartice issued on l April 25 which is referred to in the extant gulatn5 bui has since been wlthdrawn. l understand that thi5 has been done In order for the accounts to provlde a true and fair vlew In accordance with the Generally Accepted Accounting Practke effertive for reportin8 perlods beginnln8 on or after l January 2015. I have no concems and have come across no other matters in connectlon with the examlnatlon to which attention should be drawn in this reFK>rt in order to enable a proper understsndlng of the account5 to be reached. Dated ...24.04.24... Azets Audit Services 3Mc Mlddlemarch Business Park Slskin Drive Coventry 4FJ
Ntr. 1166051 AS ATJI JULY 2023 FIM•d a$ts Tn8lblea5sets tnvestments 539,098 495,074 $39m9 495,075 Stock Debtors sh at bank aThJ In hnd Inter compahy e¢owt L618 3.329 7.835 206167 43,957 156,229 49395 210.304 261,98B (Mdt. knounts lall¥ du thln e yt•i 110.5891 114.1721 199.715 256.980 Cr•dlMrn'. Amtsurt5 11 th¢ •ftermoreth•n one ye•r N•t •sMts 726.314 730.391 101 Unie5trt(ted hjnds Resirfrt•Olunds 72&314 7XIJ91 Yotalthmth n6.314 730.391 These ftn•nckil statements wtre •ppro¥ed tyth*M•mbe ofthÈ W OfTtee$)N.22..I.2.92.4 beNfby. . are 5i¥ned on thelr Tho not•soN p4e5 Izto 11 lorm p•rtDftheseAnanwlst•t•nerrts. li
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