WEST ROW VILLAGE HALL FOUNDATION
REGISTERED CHARTIY NUMBER 1165959
ANNUAL REPORT & ACCOUNTS 2022
PERIOD: 1[st] JANUARY 2022 TO 31[ST] DECEMBER 2022
Objectives & Activities
West Row Village Hall Foundation is a Charitable Incorporated Organisation. The objectives of this charity are set out in the constitution as follows:
To further or benefit the residents of West Row and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Achievements and Performance
The main work of the charity involves the general management & maintenance of our facilities: Village hall, playing fields, football pavilion, tennis court, children’s play park, defibrillator & parking areas which now includes 4 EV charge points installed and commissioned in late 2021. Our facilities are kept to a high standard and continue to be well used for community events & private functions.
Main income for the hall continues to come from private bookings for family celebrations such as birthday parties, anniversaries, and weddings as well as regular group sport and dance classes. Total hire from hall bookings were back to pre-COVID levels at over £12k. Fundraising from the Platinum Jubilee celebrations hosted in conjunction with West Row Parish Council brought the community together and generated a total of £2,537.50.
We received government funding of £2,667 for the COVID Omicron variant under the Hospitality & Leisure grant fund. Other grant funding of £1,000 from West Suffolk Council enabled replacement of all 5 open waste bins across the site with new hooded bins.
Other improvements undertaken in the year included a programme of replacement of the wooden gravel boards around each section of apparatus in the play park, which will be completed in the new year. Two of the 4 wooden picnic table/bench sets were also replaced. The Trustees also took the decision to refurbish the floors of both the main hall and lounge floors. The cost of this was quite significant at £7,053 but will help to extend the longevity of the floor and has improved the whole look of each room.
Total income for the year was £20,705 and total expenditure of £27,748.73 resulting in a net expenditure over income for the year of £7,043.73.
Structure, Governance and Management
West Row Village Hall Foundation is a charitable incorporated organisation (CIO), registered on 9[th] March 2016. The foundation was established on 1[st] April 2016, under the Constitution of a CIO whose only voting members are its charity trustees.
Under the requirements of the constitution, trustees are appointed to serve for a period of three years by a resolution passed at a properly convened meeting of the trustees.
Trustees in post for whole of this reporting period: Gary Morley (Chairman), Karen Peachey-Gallagher (Secretary), Sarah Harrison (Treasurer), Vicki Butler, Alan Rolfe, Mark Garrard, Carol Bebee, Gerald Copsey, Kate Wells
New Trustees appointed during this reporting period: Danielle Edwards, Gaynor Fisher
Trustees stepping down during this reporting period: Sharon Phillips, Alan Goodenough, Katie Andrews
.
West Row Vllla e Hall Foundatlon 1st December Fixed Asset 366,412.40 Village Hall 7,248.99 Play Area 366,412.40 7,246.99 350.00 Feneing O.¢)0 Less Depreciation 0.00 11.600.00 Equipment Additions 7.705.00 Less Dgprecialion 11,600.00 895. 5.385.00 381.364.39 379,¢)44.39 rrent Asse Electricity & Water overcharged Debtors & Prepayments Cash at Bank '. Deposf( Account Cash at Bank .. Current A¢Gount Totsl current assets 414.31 1,103.C(S 347.09 1,899.29 39,011,80 50,986.71 46,818.79 Accruals 49.904.31 Net Gurrent 888ets 45,180.58 431,268.70 424,224.97 The Funds of the charlty Unrestricted funds 425,868.95 Balance at 01 January 2022 5,399.75 Excess of Expenditure over Income in year 431,268.70 -7,043.73 431,268,70 Balance at 31 Decembér 2022 424,224.97 We have examined the books and records of the We8t R¢)w Village Hall Foundation and confirm that the above Bal•nce She8t and attached Receipts and Expendiiure account is in accordanc8 therewith.
Foundatlon Recel ts and Pa ments for thè 1st Dec6mb•r 2022 Racel 6,956.25 545.00 16.574.00 2,484,00 90.00 50.cN) 400.C Hall Lettings Football Pavillion and Prtch Covid Support Grants Donations & Miscellaneous Pitch Fees Bowls Clubs share of costs EV Income Jubilee Interest Re¢eived 12,387.00 380.00 2.667.00 1,000.00 580.00 600.00 400.00 141.70 2,537.50 11.80 27,099.25 Total Receipts 20,705.00 Dlrnct Charltablg endlturo Maintenance Hall1£7058 $andinglr&la¢quer floor) 11,978.57 Field 1,875.77 Football hut 430.86 '. Play Area 3,416.96 .. Tennis courts EV Charging points Waste oolleclion inc Septic lank Rent and Rates Water Ele¢tricity Hall Electricity Tennis court El%ctri¢ity Football Hut Web sile costs Insurance Licences Fund Raising expenses Sundry 4,609.19 2,336.48 269.40 3,455.60 12.49 3,387.60 740.66 0.00 57.10 846.22 95.75 140.23 739.94 265.18 1,732.07 272.00 0.00 419.59 403.20 878.80 100.00 778.11 949.36 110.80 278.28 671.48 256.85 2,303.29 313.07 51.30 625.55 19,379.50 25,428.73 other costs Depeciation 2.320.00 2.320.00 21,699.50 Total Expenditure 27,748.73 5,399.75 Total Net Expenditure over Income for the year -7,043.73
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusts8s WEST ROW VILLAGE HALL FOUNDATION On accounts for the year endgd 31 DECEMBER 2022 Charity no lif any) Set out on pages 1AND2 I report to the trLbStees on my examination of the account$ of the above chanty I'lhe Trust'l for the year ended 3111212022. Responsibilities and basis of report As the charity's trusteeg. YOL¢ are responsible for the preparation of the accounts in accordance with the requirnents of the Charities Act 2011 I'the A¢t"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with sectlon 130 of the Charities Act; or the accounts did nol accord with the aGcounting records., or the aceounls did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in ordef to enable a proper understanding of the accounts to be reached. Signed: Date: 13 Name: Relevant professional qualificationls) or b¢xly lif any): Address: FIRST FLOOR, 40 EASTGATE STREET BURY ST EDMUNDS SUFFOLK IP33 IYW IER Oct 2018