## **WEST ROW VILLAGE HALL FOUNDATION** 

## REGISTERED CHARTIY NUMBER 1165959 

## **ANNUAL REPORT & ACCOUNTS 2022** 

PERIOD: 1[st] JANUARY 2022 TO 31[ST] DECEMBER 2022 

## **Objectives & Activities** 

West Row Village Hall Foundation is a Charitable Incorporated Organisation. The objectives of this charity are set out in the constitution as follows: 

To further or benefit the residents of West Row and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 

## **Achievements and Performance** 

The main work of the charity involves the general management & maintenance of our facilities: Village hall, playing fields, football pavilion, tennis court, children’s play park, defibrillator & parking areas which now includes 4 EV charge points installed and commissioned in late 2021. Our facilities are kept to a high standard and continue to be well used for community events & private functions. 

Main income for the hall continues to come from private bookings for family celebrations such as birthday parties, anniversaries, and weddings as well as regular group sport and dance classes. Total hire from hall bookings were back to pre-COVID levels at over £12k. Fundraising from the Platinum Jubilee celebrations hosted in conjunction with West Row Parish Council brought the community together and generated a total of £2,537.50. 

We received government funding of £2,667 for the COVID Omicron variant under the Hospitality & Leisure grant fund. Other grant funding of £1,000 from West Suffolk Council enabled replacement of all 5 open waste bins across the site with new hooded bins. 

Other improvements undertaken in the year included a programme of replacement of the wooden gravel boards around each section of apparatus in the play park, which will be completed in the new year. Two of the 4 wooden picnic table/bench sets were also replaced. The Trustees also took the decision to refurbish the floors of both the main hall and lounge floors. The cost of this was quite significant at £7,053 but will help to extend the longevity of the floor and has improved the whole look of each room. 

Total income for the year was £20,705 and total expenditure of £27,748.73 resulting in a net expenditure over income for the year of £7,043.73. 



## **Structure, Governance and Management** 

West Row Village Hall Foundation is a charitable incorporated organisation (CIO), registered on 9[th] March 2016. The foundation was established on 1[st] April 2016, under the Constitution of a CIO whose only voting members are its charity trustees. 

Under the requirements of the constitution, trustees are appointed to serve for a period of three years by a resolution passed at a properly convened meeting of the trustees. 

Trustees in post for whole of this reporting period: Gary Morley (Chairman), Karen Peachey-Gallagher (Secretary), Sarah Harrison (Treasurer), Vicki Butler, Alan Rolfe, Mark Garrard, Carol Bebee, Gerald Copsey, Kate Wells 

New Trustees appointed during this reporting period: Danielle Edwards, Gaynor Fisher 

Trustees stepping down during this reporting period: Sharon Phillips, Alan Goodenough, Katie Andrews 

. 



West Row Vllla
e Hall Foundatlon
1st December
Fixed Asset
366,412.40 Village Hall
7,248.99 Play Area
366,412.40
7,246.99
350.00
Feneing
O.¢)0 Less Depreciation
0.00
11.600.00
Equipment
Additions
7.705.00 Less Dgprecialion
11,600.00
895.
5.385.00
381.364.39
379,¢)44.39
rrent Asse
Electricity & Water overcharged
Debtors & Prepayments
Cash at Bank '. Deposf( Account
Cash at Bank .. Current A¢Gount
Totsl current assets
414.31
1,103.C(S
347.09
1,899.29
39,011,80
50,986.71
46,818.79
Accruals
49.904.31
Net Gurrent 888ets
45,180.58
431,268.70
424,224.97
The Funds of the charlty
Unrestricted funds
425,868.95 Balance at 01 January 2022
5,399.75 Excess of Expenditure over Income in year
431,268.70
-7,043.73
431,268,70 Balance at 31 Decembér 2022
424,224.97
We have examined the books and records of the We8t R¢)w Village Hall Foundation
and confirm that the above Bal•nce She8t and attached Receipts and Expendiiure account
is in accordanc8 therewith.

Foundatlon
Recel ts and Pa
ments for thè
1st Dec6mb•r 2022
Racel
6,956.25
545.00
16.574.00
2,484,00
90.00
50.cN)
400.C
Hall Lettings
Football Pavillion and Prtch
Covid Support
Grants
Donations & Miscellaneous
Pitch Fees
Bowls Clubs share of costs
EV Income
Jubilee
Interest Re¢eived
12,387.00
380.00
2.667.00
1,000.00
580.00
600.00
400.00
141.70
2,537.50
11.80
27,099.25 Total Receipts
20,705.00
Dlrnct Charltablg
endlturo
Maintenance Hall1£7058 $andinglr&la¢quer floor) 11,978.57
Field
1,875.77
Football hut
430.86
'. Play Area
3,416.96
.. Tennis courts
EV Charging points
Waste oolleclion inc Septic lank
Rent and Rates
Water
Ele¢tricity Hall
Electricity Tennis court
El%ctri¢ity Football Hut
Web sile costs
Insurance
Licences
Fund Raising expenses
Sundry
4,609.19
2,336.48
269.40
3,455.60
12.49
3,387.60
740.66
0.00
57.10
846.22
95.75
140.23
739.94
265.18
1,732.07
272.00
0.00
419.59
403.20
878.80
100.00
778.11
949.36
110.80
278.28
671.48
256.85
2,303.29
313.07
51.30
625.55
19,379.50
25,428.73
other costs
Depeciation
2.320.00
2.320.00
21,699.50 Total Expenditure
27,748.73
5,399.75 Total Net Expenditure over Income for the year
-7,043.73

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusts8s
WEST ROW VILLAGE HALL FOUNDATION
On accounts for the year
endgd
31 DECEMBER 2022
Charity no
lif any)
Set out on pages
1AND2
I report to the trLbStees on my examination of the account$ of the above
chanty I'lhe Trust'l for the year ended 3111212022.
Responsibilities and
basis of report
As the charity's trusteeg. YOL¢ are responsible for the preparation of the
accounts in accordance with the requi￿rnents of the Charities Act 2011
I'the A¢t"}.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145151{bl of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come lo my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance with sectlon 130
of the Charities Act; or
the accounts did nol accord with the aGcounting records., or
the aceounls did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
ordef to enable a proper understanding of the accounts to be reached.
Signed:
Date:
13
Name:
Relevant professional
qualificationls) or b¢xly
lif any):
Address:
FIRST FLOOR, 40 EASTGATE STREET
BURY ST EDMUNDS
SUFFOLK IP33 IYW
IER
Oct 2018