WEST ROW VILLAGE HALL FOUNDATION
REGISTERED CHARTIY NUMBER 1165959
ANNUAL REPORT & ACCOUNTS 2020
PERIOD: 1[st] JANUARY 2020 TO 31[ST] DECEMBER 2020
Objectives & Activities
West Row Village Hall Foundation is a Charitable Incorporated Organisation. The objectives of this charity are set out in the constitution as follows:
To further or benefit the residents of West Row and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Achievements and Performance
The main work of the charity involves the general management & maintenance of our facilities: Village hall, playing fields, football pavilion, tennis court, children’s play park, defibrillator & parking areas.
2020 was an unusual year with the COVID-19 pandemic; country-wide lockdown and closure of all facilities from March 2020 for a prolonged period and gradual reopening of some facilities with protocols in place for safe use, and closure again during the latter part of the year.
This obviously had a major impact on income and ongoing maintenance for a considerable period due to government restrictions. Estimates of £5k were calculated in losses for the initial April-July closure period. As well as loss of hire, other events which would normally help with fundraising were also curtailed. The foundation however was eligible for state aid which assisted in mitigating fixed costs and loss of income though hall hire, fundraising and donations.
Our facilities continue to be kept to a high standard and we envisage seeing a return to normal levels of use for community events & private functions as restrictions ease in 2021. The foundation had a small surplus income on the accounts, but this is due to less use of utilities such as electricity and oil whilst the building was closed, and the receipt of COVID-19 grant support.
Structure, Governance and Management
West Row Village Hall Foundation is a charitable incorporated organisation (CIO), registered on 9[th] March 2016. The foundation was established on 1[st] April 2016, under the Constitution of a CIO whose only voting members are its charity trustees.
Under the requirements of the constitution, trustees are appointed to serve for a period of three years by a resolution passed at a properly convened meeting of the trustees.
Trustees: Gary Morley (Chairman), Karen Gallagher (Secretary), Sarah Harrison (Treasurer), Vicki Butler, Sharon Phillips, Alan Rolfe, Alan Goodenough, Mark Garrard, Carol Bebee, Gerald Copsey, Kate Wells, Katie Andrews
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West Row Village Hall Foundation
Balance Sheet As At 31st December 2020
2019
2020
| . | 366,412.40 Village Hall 7,246.99 Play Area 700.00 Fencing 350.00 350.00 Less Depreciation 9,600.00 Equipment 3,575.89 Additions 1,575.89 11,600.00 Less Depreciation _ 385,609.39 75.00 Overpayments 229.14 Electricity overcharged 2,381.00 Debtors & Prepayments 33,356.93 Cash at Bank : Current Account 36,042.07 Total current assets . 107.42 Accruals 35,934.65 Net current assets _ 421,544.04 _ The Funds of the charity Unrestricted funds 418,423.95 Balance at 01 January 2020 3,120.09 Excess of Expenditure over Income in year _ 421,544.04 Balance at 31 December 2020 __ |
366,412.40 7,246.99 350.00 350.00 0.00 11,600.00 1,575.00 10,025.00 _ 383,684.39 505.77 1,890.00 41,248.79 43,644.56 1,460.00 42,184.56 _ 425,868.95 _ 421,544.04 4,324.91 _ 425,868.95 __ |
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We have examined the books and records of the West Row Village Hall Foundation and confirm that the above Balance Sheet and attached Receipts and Expenditure account is in accordance therewith.
Finance & Management Services
West Row Village Hall Foundation
Receipts and Payments for the year ended 31st December 2020
| 2019 £ £ 14,799.00 1,440.00 2,019.50 395.00 400.00 _ 19,053.50 5,282.93 1,048.40 951.34 462.42 144.00 619.06 355.60 1,145.31 76.40 175.01 839.54 281.34 1,840.16 552.28 110.53 123.20 _ 14,007.52 1,925.89 _ 15,933.41 _ 3,120.09 _ |
Receipts 2020 £ £ Hall Lettings 4,253.00 Football Pavillion and Pitch 665.00 debtors Covid Support 12,135.00 Fund Raising Donations & Miscellaneous 50.00 Bowls Clubs share of costs 400.00 _ Total Receipts 17,503.00 Direct Charitable Expenditure Maintenance : Hall 3,585.63 : Field 1,595.99 : Football hut 97.97 : Play Area 471.95 Waste collection inc Septic tank 144.00 Rates 719.86 Water 278.63 Electricity Hall 838.07 Electricity Tennis Court 126.73 Electricity Football Hut 291.57 Fuel 366.98 Web site costs 240.00 Insurance 1,865.89 Licences 534.34 Fund Raising expenses Sundry 95.48 _ 11,253.09 Other costs Depeciation 1,925.00 _ Total Expenditure 13,178.09 _ Total Net Receipts over Expenditure for the year 4,324.91 _ |
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