## **WEST ROW VILLAGE HALL FOUNDATION** 

REGISTERED CHARTIY NUMBER 1165959 

## **ANNUAL REPORT & ACCOUNTS 2020** 

PERIOD: 1[st] JANUARY 2020 TO 31[ST] DECEMBER 2020 

## **Objectives & Activities** 

West Row Village Hall Foundation is a Charitable Incorporated Organisation. The objectives of this charity are set out in the constitution as follows: 

To further or benefit the residents of West Row and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 

## **Achievements and Performance** 

The main work of the charity involves the general management & maintenance of our facilities: Village hall, playing fields, football pavilion, tennis court, children’s play park, defibrillator & parking areas. 

2020 was an unusual year with the COVID-19 pandemic; country-wide lockdown and closure of all facilities from March 2020 for a prolonged period and gradual reopening of some facilities with protocols in place for safe use, and closure again during the latter part of the year. 

This obviously had a major impact on income and ongoing maintenance for a considerable period due to government restrictions. Estimates of £5k were calculated in losses for the initial April-July closure period. As well as loss of hire, other events which would normally help with fundraising were also curtailed. The foundation however was eligible for state aid which assisted in mitigating fixed costs and loss of income though hall hire, fundraising and donations. 

Our facilities continue to be kept to a high standard and we envisage seeing a return to normal levels of use for community events & private functions as restrictions ease in 2021. The foundation had a small surplus income on the accounts, but this is due to less use of utilities such as electricity and oil whilst the building was closed, and the receipt of COVID-19 grant support. 

## **Structure, Governance and Management** 

West Row Village Hall Foundation is a charitable incorporated organisation (CIO), registered on 9[th] March 2016. The foundation was established on 1[st] April 2016, under the Constitution of a CIO whose only voting members are its charity trustees. 

Under the requirements of the constitution, trustees are appointed to serve for a period of three years by a resolution passed at a properly convened meeting of the trustees. 

Trustees: Gary Morley (Chairman), Karen Gallagher (Secretary), Sarah Harrison (Treasurer), Vicki Butler, Sharon Phillips, Alan Rolfe, Alan Goodenough, Mark Garrard, Carol Bebee, Gerald Copsey, Kate Wells, Katie Andrews 

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**West Row Village Hall Foundation** 

Balance Sheet As At 31st December 2020 

2019 

2020 

|.|366,412.40<br>Village Hall<br>7,246.99<br>Play Area<br>700.00<br>Fencing<br>350.00<br>350.00<br>Less Depreciation<br>9,600.00<br>Equipment<br>3,575.89<br>Additions<br>1,575.89<br>11,600.00<br>Less Depreciation<br>________<br>385,609.39<br>75.00<br>Overpayments<br>229.14<br>Electricity overcharged<br>2,381.00<br>Debtors & Prepayments<br>33,356.93<br>Cash at Bank : Current Account<br>36,042.07<br>Total current assets<br>.<br>107.42<br>Accruals<br>35,934.65<br>Net current assets<br>________<br>421,544.04<br>________<br>**The Funds of the charity**<br>Unrestricted funds<br>418,423.95<br>Balance at 01 January 2020<br>3,120.09<br>Excess of Expenditure over Income in year<br>________<br>421,544.04<br>Balance at 31 December 2020<br>________|366,412.40<br>7,246.99<br>350.00<br>350.00<br>0.00<br>11,600.00<br>1,575.00<br>10,025.00<br>________<br>383,684.39<br>505.77<br>1,890.00<br>41,248.79<br>43,644.56<br>1,460.00<br>42,184.56<br>________<br>425,868.95<br>________<br>421,544.04<br>4,324.91<br>________<br>425,868.95<br>________|
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We have examined the books and records of the West Row Village Hall Foundation and confirm that the above Balance Sheet and attached Receipts and Expenditure account is in accordance therewith. 

Finance & Management Services 



## **West Row Village Hall Foundation** 

## **Receipts and Payments for the year ended 31st December 2020** 

|2019<br>£<br>£<br>14,799.00<br>1,440.00<br>2,019.50<br>395.00<br>400.00<br>_______<br>19,053.50<br>5,282.93<br>1,048.40<br>951.34<br>462.42<br>144.00<br>619.06<br>355.60<br>1,145.31<br>76.40<br>175.01<br>839.54<br>281.34<br>1,840.16<br>552.28<br>110.53<br>123.20<br>_______<br>14,007.52<br>1,925.89<br>_______<br>15,933.41<br>_______<br>3,120.09<br>_______|**Receipts**<br>2020<br>£<br>£<br>Hall Lettings<br>4,253.00<br>Football Pavillion and Pitch<br>665.00<br>debtors<br>Covid Support<br>12,135.00<br>Fund Raising<br>Donations & Miscellaneous<br>50.00<br>Bowls Clubs share of costs<br>400.00<br>_______<br>Total Receipts<br>17,503.00<br>**Direct Charitable Expenditure**<br>Maintenance<br>: Hall<br>3,585.63<br>: Field<br>1,595.99<br>: Football hut<br>97.97<br>: Play Area<br>471.95<br>Waste collection inc Septic tank<br>144.00<br>Rates<br>719.86<br>Water<br>278.63<br>Electricity Hall<br>838.07<br>Electricity Tennis Court<br>126.73<br>Electricity Football Hut<br>291.57<br>Fuel<br>366.98<br>Web site costs<br>240.00<br>Insurance<br>1,865.89<br>Licences<br>534.34<br>Fund Raising expenses<br>Sundry<br>95.48<br>_______<br>11,253.09<br>**Other costs**<br>Depeciation<br>1,925.00<br>_______<br>Total Expenditure<br>13,178.09<br>_______<br>Total Net Receipts over Expenditure for the year<br>4,324.91<br>_______|
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