OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-05-31-accounts

Trustees' Annual Report

From: Thursday 1st June 2023

To: Friday 31st May 2024

Charity's full name

York Literature Festival CIO

Registered Company number 1165936 Registered Charity number

Objectives and activities

Summary of the purposes of the charity set out in its governing document g

In hindsight, this was very late and did present logistical challenges for the festival directors. York The agreement contained stipulations regarding continued student engagement, research input a Overall, the festival was a success and is in a favourable position moving forward into the next an

Summary of the main activities in relation to those purposes for the public benefit, in partic activities, projects or services identified in the accounts

Following the success of the 2023 festival, the board took the decision to go ahead with a festival The festival was held in York between 11 and 27 March 2024.

All events were open to the public and the 36 events attracted total audiences of 2592 people.

The trustees consider that they have complied with their duties to have due regard to the public b published by the Charity Commission.

Additional details of objectives and activities (OPTIONAL)

You may choose to include further statements, where relevant, about: Policy on grant making Policy on social investment including program related investment Contribution made by volunteers Other

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s w to the circumstances of its beneficiaries and any wider benefits to society as a whole.

We achieved our fundamental purpose of delivering a high-quality literature festival for the genera and the North East and providing a showcase for local writing talent to engage with a wider audie

1

This year the charity was delighted to welcome York St John University as its main sponsor and l Other events were held throughut the city and income was £19.9K from 36 events. The festival a

Additional information (optional)

You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Other

Financial review

Review of the charity’s financial position at the end of the period

The charity achieved a surplus of £2.1k in the year from the 2024 festival.

Statement explaining the policy for holding reserves stating why they are held

Reserves are held to finance the next year's festival which is normally held in the March following

2

Amount of reserves held

At the 31 May 2024 unrestricted funds amounted to the reserves stood at £26,932

Reasons for holding zero reserves

N/A

Funds materially in deficit

No uncertainties

Explanation of any uncertainties about the charity continuing as a going concern

N/A

Additional information (optional)

You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Other

Structure, governance and management

Description of the charity's trusts

Type of governing document Constitution

(e.g. trust deed, royal charter)

How the charity is constituted (e.g YLF is a Charitable Incorporated Organisation. unincorporated association, CIO)

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Trustees are selected by personal invitation subjec appropriate resolution approved by the Board of Tr

Additional governance issues (OPTIONAL)

You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees

The charity’s organisational structure and any wider network with which the charity works Relationship with any related parties

3

Other

YLF's Board of Trustees act as the Management Team, usually supported by the Festival Directo They are assisted in this task by a number of volunteers and strategic partners. These include St

Reference and administration details

Charity's full name York Literature Festival CIO
Other names the charity is known by YLF.
Charity’s principal address 142 Carr Lane
York.

Postcode YO26 5HG

Names of the trustees who manage the charity

Names of the trustees who manage the charity
Trustee name
Office (if any)		 Dates acted if not for whole
year
~~Name of~~
entitled t
Henry Raby
Chair
y
Chair
O'Connor
Jeff Todd
Treasurer
Angela Ranson
Secretary
Chloe Hanks
Member		 From September 2023
Professor Abi Curtis
Member - representing
York St John University
Corporate trustees – names of the directors at the date the report was approved
N/A
Name of trustees holding title toproperty belonging to the charity
Trustee name Dates acted if not for whole year
N/A

4

Funds held as custodian trustees on behalf of others

Description of the assets held in this N/A capacity Name and objects of the charity on whose behalf the assets are held N/A and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets N/A

Names and addresses of advisers (OPTIONAL)

Type of adviser Name Address
N/A
Enter name
Enter address

Name of chief executive or names of senior staff members (OPTIONAL) N/A

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity's trustees

Signature Henry Raby Full Name Henry Raby Position Chair Date 09/08/2024

5

p g g k St John sponsorship continued in this annual cycle, with a new three-year deal signed off in July 202 and community outreach. The festival consisted of 36 events, taking place between 28th Feburary and nnual cycle for 2024-25.

cular, the

in March 2024.

benefit guidance

work has made

al public in York ence.

6

iterary events Ichieved a net I the year end.

rustees.

or.

Peter's School,

~~f person (or body)~~ to appoint trustee ~~(if any)~~

9

J 30th March 2024. li

Welcome to OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016

General Guidance

OUTNUMBER is an Excel based spreadsheet which uses formulas to automatically summarise the amounts entered for receipt and payment transactions by the use of codes.

Before you start:

You will need to enter some information about your group, the funds it already has and its bank balances.

These are entered on the following 3 sheets which incorporate specific guidance on how to complete them.

Cells where you will need to input information are coloured or

Once you have entered the information, this cell will indicate that all information Yes has been entered accurately with a 'Yes', otherwise it will state 'No':

Coding

Each receipt and payment requires an account code. This comprises two parts:

An alpahbetical Fund code which should be taken from here

'Your Group'!I21 (click on link) A numeric income or expense code as allocated by you, here for incom'Codes Set Up'!C8 (click on link) and here for expenses 'Codes Set Up'!F8 (click on link)

Completion y

y y p , p y p y p , following cells will automatically indicate that the data has been input accurately with a 'Yes', otherwise these

will state 'No':

NO NO

This cell will be zero if all data has been input and your bank account reconciles £ -

Please note:

As the accuracy of these figures may be subject to a number of factors including; the accuracy of amounts and codes entered, alterations made (both purposely or in error) to the spreadsheet's format or formulas, and corruption of the spreadsheet file itself, it is recommended that you carry out additional checks to verify the accuracy of the figures produced.

For assistance at any time with the use of Outnumber or any accounting issues or for advice please contact: accounting@outsource.org.uk

www.outsource.org.uk

OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016

Enter the name of your group: York Literature Festival

Enter your Charity number 1165936

Enter your year-end date: 31/05/24

Needs to be entered as DD/MM/YY

YOUR FUNDS YOUR FUNDS YOUR FUNDS YOUR FUNDS YOUR FUNDS
Funds U/
D/ R		 Code Current Year
Amount		 Previous Year
Amount
General funds U A £ 22,018.18 £ 24,845.79
BG Marketing B £ - £ -
Enter description C £ - £ -
Enter description D £ - £ -
Enter description E £ - £ -
Enter description F £ - £ -
Enter description G £ - £ -
Enter description H £ - £ -
Enter description I £ - £ -
Enter description J £ - £ -
Enter description K £ - £ -
Enter description L £ - £ -
Total £ 22,018.18 £ 24,845.79
Completion Guidance
Enter the names of any designated or restricted funds in Column B
Enter the names of any new funds for the current year in column B
Enter U for Unrestricted funds or D for Designated funds or R for Restricted funds in Column H
Enter the balance brought forward from the previous year in Column K
The current year balance on each fund updates automatically once you complete your receipts and payme
www.outsource.org.uk

For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk

NAME

York Literature Festival

Your Bank Balances

Bank Accounts
Account No.		 Bank Accounts
Account No.		 Current Year
Amount		 Amount
Previous
Year
Main Account £ 26,771.31 £ 24,685.79
Paypal £ 1.00 £ 1.00
Old account £ - £ -
Enter description £ - £ -
Enter description £ - £ -
Enter description £ - £ -
Enter description £ - £ -
Total £ 26,772.31 £ 24,686.79
Petty Cash
Petty Cash balance £ 159.00 £ 159.00
Completion Guidance
Enter the names of each account held in column B
Enter the account numbers of each account held in column F
Enter the current year balances from the bank statements in column K
Enter the previous year bank balances from the bank statements in column L

If you have petty cash, enter the amount of cash you had in your petty cash tin at the end of the financial year and beginning of the year in columns K and L respectively.

www.outsource.org.uk

For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk

NAME York Literature Festival

Your O enin Reconciliation p g

If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Deposits (Receipts) at the end of the last fnancial year
enter deails below:
Date Details Pay In Ref: Amount Rec.
Y
£ - N
£ - N
£ - N
£ - N
Total: £ -
If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:		 If you had any unpresented Cheques(Payments) at the end of the last fnancial year
enter deails below:
Date Details Cheque No: Amount Rec.
£ - N
£ - N
£ - Y
£ - Y
£ - Y
£ - Y
£ - Y
£ - Y
£ - N
£ - N
Total: £ -
Reconciled Bank Balances £ 24,686.79

Reconciled Bank Balances £ 24,686.79 Based on the above information this is the total funds £ 24,845.79 amount brought forward at the start of the financial year Does the amount above agree to your funds brought forward Yes from the previous year

Once the funds amount agrees move onto the CODES SET UP page

contact: accountin outsource.0

NAME

York Literature Festival

Enter descriptions below for the different types of Receipts & Payments your organisation has

Receipts Code Payments Code
Gross Revenue from Events 01
 Artists' Fees 01
Poetry Competition Receipts ~~02~~
 Artists travel ~~02~~
Sponsorship ~~03~~
 Artists accommodation ~~03~~
Grants ~~04~~
 Venue costs ~~04~~
Book Sales Commission ~~05~~
 Other event costs ~~05~~
AC Finalpayment ~~06~~
 Poetry Competition Fees and Prizes ~~06~~
Donations ~~07~~
Festival Director		 ~~07~~
Enter Description ~~08~~
 Festival brochure ~~08~~
Enter Description ~~09~~ Publicity/PR Costs ~~09~~
Enter Description 10
Insurances		 10
Enter Description ~~11~~
 Visit York Membership ~~11~~
Enter Description ~~12~~
Website & IT Charges		 ~~12~~
Enter Description ~~13~~
Admin Charges		 ~~13~~
Enter Description ~~14~~
IE Fee		 ~~14~~
Enter Description ~~15~~ Training ~~15~~
Annual meeting ~~16~~

Donations		 ~~17~~
Bank charges ~~18~~
2023 Festival ~~19~~
Book sales contra ~~20~~
Enter Description ~~21~~
Enter Description ~~22~~
Enter Description ~~23~~
Enter Description ~~24~~
Enter Description ~~25~~
Enter Description ~~26~~
Enter Description ~~27~~
Receipts Code Payments Code
Gross Revenue from Events 01
 Artists' Fees 01
Poetry Competition Receipts ~~02~~
 Artists travel ~~02~~
Sponsorship ~~03~~
 Artists accommodation ~~03~~
Grants ~~04~~
 Venue costs ~~04~~
Book Sales Commission ~~05~~
 Other event costs ~~05~~
AC Finalpayment ~~06~~
 Poetry Competition Fees and Prizes ~~06~~
Donations ~~07~~
Festival Director		 ~~07~~
Enter Description ~~08~~
 Festival brochure ~~08~~
Enter Description ~~09~~ Publicity/PR Costs ~~09~~
Enter Description 10
Insurances		 10
Enter Description ~~11~~
 Visit York Membership ~~11~~
Enter Description ~~12~~
Website & IT Charges		 ~~12~~
Enter Description ~~13~~
Admin Charges		 ~~13~~
Enter Description ~~14~~
IE Fee		 ~~14~~
Enter Description ~~15~~ Training ~~15~~
Annual meeting ~~16~~

Donations		 ~~17~~
Bank charges ~~18~~
2023 Festival ~~19~~
Book sales contra ~~20~~
Enter Description ~~21~~
Enter Description ~~22~~
Enter Description ~~23~~
Enter Description ~~24~~
Enter Description ~~25~~
Enter Description ~~26~~
Enter Description ~~27~~
Enter Description ~~28~~

Enter Description		 ~~29~~

Cash Drawn from Bank for Petty Cash		 ~~30~~

Bank Receipts For Financial Year Endin : g 31/05/2024

**Mth ** Date Detail Fund/Code
e.g. (A01)
12 31/12/23 Fox Lane Books A05
12 31/12/23 YTR A01
1 18/01/24 YSJU A03
3 13/03/24 Zettle - R Behr ticket A01
3 19/03/24 Theatre 41 A01
3 27/03/24 Zettle - M Berenyi tickets A01
4 12/04/24 Little Apple Bookshop A05
4 18/04/24 Fox Lane Books A05
5 01/05/24 YTR A01
5 01/05/24 Grand Opera House A01
12
5 01/05/24 Theatre 41 venue costs A01
5 01/05/24 GOH venue costs A01
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

Total

£ 32,949.75

Amount Bank
**Y/N **
£ 129.00 Y
£ 711.76 Y
£ 13,000.00 Y
£ 9.82 Y
£ 140.00 Y
£ 23.58 Y
£ 125.00 Y
£ 463.00 Y
£ 12,429.56 Y
£ 4,237.14 Y
Y
£ 200.00 C
£ 1,480.89 C
C
C
£ - N
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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

~~Cheques & Bank Payments~~ For Financial Year Ending: ~~31/05/2024~~

Mth Date Invoice
No:		 Detail Fund/Code
e.g. (A01)
6 16/06/23 24001 Mailchimp A09
7 17/07/23 24002 Mailchimp A09
7 19/07/23 24003 Annual meeting A13
7 21/07/23 24004 Juno Dawson A19
8 16/08/23 24005 Mailchimp A09
8 18/08/23 24006 Harper Collins - Dawson night 2 recovery A19
9 06/09/23 24007
 Vistaprint
 A08
9 07/09/23 24008 Grafk A12
9 18/09/23 24009 Mailchimp A09
10 16/10/23 24010 Mailchimp A09
11 03/11/23 24011 ICO A12
11 03/11/23 24012 Fiona Shaw A01
11 17/11/23 24013 Mailchimp A09
11 22/11/23 24014 Emma Smith A01
12 15/12/23 24015
 Mailchimp
 A09
12 15/12/23 24016 Grafk A12
12 15/12/23 24017 ShelbyGibbs A07
12 15/12/23 24018 Rob O'Connor A07
1 04/01/24 24019 ShelbyGibbs A07
1 04/01/24 24020 Rob O'Connor A07
1 16/01/24 24021 Mailchimp A09
1 30/01/24 24022 Newsquest A09
1 30/01/24 24023
 ATG -Grand Opera House
 A04
1 30/01/24 24024
 Grafk
 A08
1 30/01/24 24025 Grafk A08
2 02/02/24 24026 ShelbyGibbs A07
2 02/02/24 24027 Press Green A08
2 14/02/24 24028 HandyMag A09
2 14/02/24 24029
 Rob O'Connor
 A07
3 04/03/24 24030 Grafk A09
3 04/03/24 24031 Press Green A09
3 04/03/24 24032 Tysers Insurance Brokers A10
3 04/03/24 24033 ShelbyGibbs A07
3 04/03/24 24034 Rob O'Connor A07
3 07/03/24 24035 Mailchimp A09
3 13/03/24 24036 Carole Bromley A01
3 13/03/24 24037 Anne Caldwell A01
3 13/03/24 24038 Morgan Green Creatives Ltd - Powles travel A02
3 13/03/24 24039 Morgan Green Creatives Ltd - Powles A01
3 13/03/24 24040 Rafael Behr A01
3 13/03/24 24041 Churchill Risbridger A03
3 13/03/24 24042 Churchill NM Powles A03
3 13/03/24 24043 Polari A01
3 13/03/24 24043 Polari A02
3 14/03/24 24044 Vidaveo - Adam Gill A01
3 14/03/24 24045 Philipa Gill A01
3 14/03/24 24045 Philipa Gill travel A02
3 14/03/24 24046 Bob Fisher A01
3 21/03/24 24047 Martin MacInnes A01
3 21/03/24 24047 Martin MacInnes travel A02
3 21/03/24 24048 Jessica Andrews A01
3 21/03/24 24048 Jessica Andrews travel A02
3 21/03/24 24049 Olivia Mulligan A01
3 21/03/24 24050 Allie Esiri A01
3 21/03/24 24051 Simone Yasmin A01
3 21/03/24 24051 Simone Yasmin travel A02
3 21/03/24 24052 Mailchimp A09
3 27/03/24 24053 Churchill S Patel A03
3 27/03/24 24054 Cynthia Murphy A01
3 27/03/24 24055 Jade Blood A01
3 27/03/24 24056 Miki Berenyi A01
3 27/03/24 24056 Miki Berenyi travel A02
3 27/03/24 24057 Churchill Miki Berenyi A03
3 28/03/24 24058 DP Harrison St Peter's audio A04
3 28/03/24 24059 York Medical Society A04
3 28/03/24 24060 Sheena Patel A01
3 28/03/24 24061 Catherine Taylor A01
4 04/04/24 24062 Angela Ranson -printing A09
4 04/04/24 24063 Angela Ranson - expenses A13
4 04/04/24 24064 The Crescent A04
4 04/04/24 24065 The Basement A04
4 04/04/24 24066 ShelbyGibbs March A07
4 04/04/24 24067 ShelbyGibbs L Sissayfood A03
4 04/04/24 24068 ShelbyGibbs Expenses A13
4 08/04/24 24069 The Basement A04
4 08/04/24 24070 Churchill R Behr A03
4 08/04/24 24071 Churchill M MacInnes A03
4 08/04/24 24072 ChurchillJAndrews A03
4 08/04/24 24073 Churchill I Moore A03
4 17/04/24 24074 Mailchimp A09
4 18/04/24 24075 Rob O'Connor A07
4 18/04/24 24076 Ian Moore A01
4 18/04/24 24077 Churchill Sissay A03
4 18/04/24 24078 L Sissay A01
4 22/04/24 24078 L Sissaytravel A02
4 22/04/24 24079
 Churchill Turton
 A03
4 23/04/24 24080 Eliza Chan-Ma A01
4 30/04/24 24081 RJBarker A01
4 30/04/24 24082 M Gibson A01
5 15/05/24 24083
 Nic Fife
 A01
5 15/05/24 24084
 R O'Connor fnal
 A07
5 15/05/24 24084 S Gibbs fnal A07
5 16/05/24 24085 Mailchimp A09
12
5 01/05/24 Theatre 41 venue costs A04
5 01/05/24 Theatre 41 venue costs A01
5 01/05/24 GOH venue costs A04
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

~~Total £ 30,864.23~~

Amount Bank
**Y/N **
£ 44.78 Y
£ 43.09 Y
£ 132.77 Y
£ 350.00 Y
£ 44.70 Y
-£ 105.00 Y
£ 47.29 Y
£ 49.99 Y
£ 45.49 Y
£ 46.52 Y
£ 35.00 Y
£ 100.00 Y
£ 39.46 Y
£ 300.00 Y
£ 44.30 Y
£ 499.98 Y
£ 1,000.00 Y
£ 600.00 Y
£ 1,000.00 Y
£ 600.00 Y
£ 43.53 Y
£ 909.02 Y
£ 1,368.00 Y
£ 599.99 Y
£ 200.00 Y
£ 1,000.00 Y
£ 1,504.11 Y
£ 335.00 Y
£ 600.00 Y
£ 240.00 Y
£ 442.13 Y
£ 466.28 Y
£ 1,000.00 Y
£ 600.00 Y
£ 43.70 Y
£ 100.00 Y
£ 75.00 Y
£ 100.00 Y
£ 250.00 Y
£ 300.00 Y
£ 105.00 Y
£ 105.00 Y
£ 400.00 Y
£ 136.49 Y
£ 75.00 Y
£ 75.00 Y
£ 50.00 Y
£ 700.00 Y
£ 200.00 Y
£ 100.00 Y
£ 200.00 Y
£ 100.00 Y
£ 75.00 Y
£ 240.00 Y
£ 100.00 Y
£ 16.55 Y
£ 43.50 Y
£ 105.00 Y
£ 200.00 Y
£ 150.00 Y
£ 350.00 Y
£ 60.00 Y
£ 105.00 Y
£ 360.00 Y
£ 290.00 Y
£ 232.70 Y
£ 250.00 Y
£ 42.78 Y
£ 18.20 Y
£ 300.00 Y
£ 223.20 Y
£ 1,000.00 Y
£ 18.48 Y
£ 21.55 Y
£ 223.20 Y
£ 160.00 Y
£ 160.00 Y
£ 160.00 Y
£ 105.00 Y
£ 44.56 Y
£ 600.00 Y
£ 250.00 Y
£ 160.00 Y
£ 3,600.00 Y
£ 167.24 Y
£ 105.00 Y
£ 100.00 Y
£ 250.00 Y
£ 150.00 Y
£ 100.00 Y
£ 472.69 Y
£ 787.81 Y
£ 44.26 Y
N
£ 100.00 C
£ 100.00 C
£ 1,480.89 C
C
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
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£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
£ - N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N

~~Pett Cash Pa ments y y For Financial Year Endin : g 31/05/2024~~

Mth Date Receipt
No:		 Detail
 Fund/Code
e.g. (A01)
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12
12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

~~Total £ -~~

Amount £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -

OUTNUMBER

York Literature Festival

Your Bank Reconciliation ~~Financial Year Ending: 31/05/2024~~

BANK ACCOUNT BALANCES FOR CURRENT FINANCIAL YEAR

Opening Bank Balance at the start of the current financial year: £ 24,686.79 Plus the total amount of Receipts paid in (from Receipts page): £ 32,949.75

Less the total amount of Payments paid out (from Payments page): £ 30,864.23 Once all transactions have cleared the closing bank balance would be: £ 26,772.31

BANK RECONCILLIATION

CURRENT BANK ACCOUNT statement BALANCE: £ 26,771.31 SAVINGS BANK ACCOUNT statement balance: £ 1.00 Plus value of unpresented Deposits (Receipts) from current financial year: £ - Less value of unpresented Cheques (Payments) from current financial year: £ - Plus any unpresented Deposits (Receipts) from previous financial year: £ - Less any unpresented Cheques (Payments) from previous financial year: £ - Once all transactions have cleared the closing bank balance would be: £ 26,772.31 UNRECONCILED AMOUNT (This will be ZERO when everything balances): £ - CHECK 'SUMMARY' SHEET CHECK 'SUMMARY BY FUND' SHEET OPENING BALANCE AGREES? YES OPENING BALANCE AGREES? YES CLOSING BALANCE AGREES? YES CLOSING BALANCE AGREES? YES ~~Petty Cash Balances CHECK 'SUMMARY BY MONTH' SHEET~~ OPENING BALANCE AS SUMMARY £159.00 OPENING BALANCE AGREES? YES CLOSING BALANCE AS SUMMARY £159.00 CLOSING BALANCE AGREES? YES

~~Summary of Receipts & Payments~~

York Literature Festival For eriod to: p ~~Friday, May 31, 2024~~

Receipts Bank Petty Cash Total
Gross Revenue from Events £ 19,232.75 £ - £ 19,232.75
PoetryCompetition Receipts £ - £ - £ -
Sponsorship £ 13,000.00 £ - £ 13,000.00
Grants £ - £ - £ -
Book Sales Commission £ 717.00 £ - £ 717.00
£ 32,949.75 £ - £ 32,949.75
Payments Bank Petty Cash Total
Artists' Fees £ 8,922.70 £ - £ 8,922.70
Artists travel £ 730.28 £ - £ 730.28
Artists accommodation £ 1,288.48 £ - £ 1,288.48
Venue costs £ 4,345.29 £ - £ 4,345.29
Other event costs £ - £ - £ -
PoetryCompetition Fees and Prizes £ - £ - £ -
Festival Director £ 9,260.50 £ - £ 9,260.50
Festival brochure £ 2,351.39 £ - £ 2,351.39
Publicity/PR Costs £ 2,496.82 £ - £ 2,496.82
Insurances £ 466.28 £ - £ 466.28
Visit York Membership £ - £ - £ -
Website & IT Charges £ 584.97 £ - £ 584.97
Admin Charges £ 172.52 £ - £ 172.52
IE Fee £ - £ - £ -
Donations £ - £ - £ -
Bank charges £ - £ - £ -
2023 Festival £ 245.00 £ - £ 245.00
Cash Drawn from Bank for PettyCash £ - £ - £ -
£ 30,864.23 £ - £ 30,864.23
Current Surplus(Deficit) £ 2,085.52 £ - £ 2,085.52
Funds Brought Forward £ 24,686.79 £ 159.00 £ 24,845.79
Funds Carried Forward £ 26,772.31 £ 159.00 £ 26,931.31

York Literature Festival Summar b Fund y y

For eriod to: p

Friday, May 31, 2024

Receipts **General funds ** **BG Marketing ** **Enter description ** **Enter description ** **Enter description ** **Enter description ** Enter description
Gross Revenue from Events £ 19,232.75 £ - £ - £ - £ - £ - £ -
PoetryCompetition Receipts £ - £ - £ - £ - £ - £ - £ -
Sponsorship £ 13,000.00 £ - £ - £ - £ - £ - £ -
Grants £ - £ - £ - £ - £ - £ - £ -
Book Sales Commission £ 717.00 £ - £ - £ - £ - £ - £ -
AC Finalpayment £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
£ 32,949.75 £ - £ - £ - £ - £ - £ -
Payments **General funds ** **BG Marketing ** **Enter description ** **Enter description ** **Enter description ** **Enter description ** Enter description
Artists' Fees £ 8,922.70 £ - £ - £ - £ - £ - £ -
Artists travel £ 730.28 £ - £ - £ - £ - £ - £ -
Artists accommodation £ 1,288.48 £ - £ - £ - £ - £ - £ -
Venue costs £ 4,345.29 £ - £ - £ - £ - £ - £ -
Other event costs £ - £ - £ - £ - £ - £ - £ -
PoetryCompetition Fees and Prizes £ - £ - £ - £ - £ - £ - £ -
Festival Director £ 9,260.50 £ - £ - £ - £ - £ - £ -
Festival brochure £ 2,351.39 £ - £ - £ - £ - £ - £ -
Publicity/PR Costs £ 2,496.82 £ - £ - £ - £ - £ - £ -
Insurances £ 466.28 £ - £ - £ - £ - £ - £ -
Visit York Membership £ - £ - £ - £ - £ - £ - £ -
Website & IT Charges £ 584.97 £ - £ - £ - £ - £ - £ -
Admin Charges £ 172.52 £ - £ - £ - £ - £ - £ -
IE Fee £ - £ - £ - £ - £ - £ - £ -
Training £ - £ - £ - £ - £ - £ - £ -
Annual meeting £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ -
Bank charges £ - £ - £ - £ - £ - £ - £ -
2023 Festival £ 245.00 £ - £ - £ - £ - £ - £ -
Book sales contra £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ -
£ 30,864.23 £ - £ - £ - £ - £ - £ -
Current Surplus(Defcit) £ 2,085.52 £ - £ - £ - £ - £ - £ -
Funds Brought Forward £ 24,845.79 £ - £ - £ - £ - £ - £ -
Funds Carried Forward £ 26,931.31 £ - £ - £ - £ - £ - £ -
**Enter description ** **Enter description ** **Enter description ** **Enter description ** Enter description Total
£ - £ - £ - £ - £ - £ 19,232.75
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ 13,000.00
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ 717.00
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ 32,949.75
**Enter description ** **Enter description ** **Enter description ** **Enter description ** Enter description Total
£ - £ - £ - £ - £ - £ 8,922.70
£ - £ - £ - £ - £ - £ 730.28
£ - £ - £ - £ - £ - £ 1,288.48
£ - £ - £ - £ - £ - £ 4,345.29
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ 9,260.50
£ - £ - £ - £ - £ - £ 2,351.39
£ - £ - £ - £ - £ - £ 2,496.82
£ - £ - £ - £ - £ - £ 466.28
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ 584.97
£ - £ - £ - £ - £ - £ 172.52
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 245.00 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 30,864.23 £ - £ - £ - £ - £ - £ 2,085.52 £ - £ - £ - £ - £ - £ 24,845.79 £ - £ - £ - £ - £ - £ 26,931.31

Summar B Month y y

Year Endin : g

Month Ref 6 7 8 9 10 11 12 1
Income Jun Jul Aug Sep Oct Nov Dec Jan
Gross Revenue from Events £ - £ - £ - £ - £ - £ - £ 711.76 £ -
PoetryCompetition Receipts £ - £ - £ - £ - £ - £ - £ - £ -
Sponsorship £ - £ - £ - £ - £ - £ - £ - £ 13,000.00
Grants £ - £ - £ - £ - £ - £ - £ - £ -
Book Sales Commission £ - £ - £ - £ - £ - £ - £ 129.00 £ -
AC Finalpayment £ - £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ 841 £ 13,000
~~Expenditure~~ Jun Jul Aug Sep Oct Nov Dec Jan
Artists' Fees £ - £ - £ - £ - £ - £ 400.00 £ - £ -
Artists travel £ - £ - £ - £ - £ - £ - £ - £ -
Artists accommodation £ - £ - £ - £ - £ - £ - £ - £ -
Venue costs £ - £ - £ - £ - £ - £ - £ - £ 1,368.00
Other event costs £ - £ - £ - £ - £ - £ - £ - £ -
PoetryCompetition Fees and Prizes £ - £ - £ - £ - £ - £ - £ - £ -
Festival Director £ - £ - £ - £ - £ - £ - £ 1,600.00 £ 1,600.00
Festival brochure £ - £ - £ - £ 47.29 £ - £ - £ - £ 799.99
Publicity/PR Costs £ 44.78 £ 43.09 £ 44.70 £ 45.49 £ 46.52 £ 39.46 £ 44.30 £ 952.55
Insurances £ - £ - £ - £ - £ - £ - £ - £ -
Visit York Membership £ - £ - £ - £ - £ - £ - £ - £ -
Website & IT Charges £ - £ - £ - £ 49.99 £ - £ 35.00 £ 499.98 £ -
Admin Charges £ - £ 132.77 £ - £ - £ - £ - £ - £ -
IE Fee £ - £ - £ - £ - £ - £ - £ - £ -
Training £ - £ - £ - £ - £ - £ - £ - £ -
Annual meeting £ - £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ - £ -
Bank charges £ - £ - £ - £ - £ - £ - £ - £ -
2023 Festival £ - £ 350.00 -£ 105.00 £ - £ - £ - £ - £ -
Book sales contra £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ - £ - £ -
£ 45 £ 526 -£ 60 £ 143 £ 47 £ 474 £ 2,144 £ 4,721
Funds Bal B/Fwd
 £ 24,846
Funds Bal C/Fwd £ 24,801 £ 24,275 £ 24,335 £ 24,193 £ 24,146 £ 23,672 £ 22,368 £ 30,648

31/05/2024

2 3 4 5
Feb Mar Apr May TOTAL
£ - £ 173.40 £ - £ 18,347.59 £ 19,233
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ 13,000
£ - £ - £ - £ - £ -
£ - £ - £ 588.00 £ - £ 717
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ - £ 173 £ 588 £ 18,348 £ 32,950
Feb Mar Apr May TOTAL
£ - £ 3,972.70 £ 4,350.00 £ 200.00 £ 8,923
£ - £ 563.04 £ 167.24 £ - £ 730
£ - £ 420.00 £ 868.48 £ - £ 1,288
£ - £ 650.00 £ 746.40 £ 1,580.89 £ 4,345
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -
£ 1,600.00 £ 1,600.00 £ 1,600.00 £ 1,260.50 £ 9,261
£ 1,504.11 £ - £ - £ - £ 2,351
£ 335.00 £ 769.33 £ 87.34 £ 44.26 £ 2,497
£ - £ 466.28 £ - £ - £ 466
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ 585
£ - £ - £ 39.75 £ - £ 173
£ - £ - £ - £ - £ -
£ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 245 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 3,439 £ 8,441 £ 7,859 £ 3,086 £ 30,864 Surplus (Deficit) on Year £ 2,086 £ 27,209 £ 18,941 £ 11,669 £ 26,931

Cumulative Month Year E by

Income Jun Jul Aug Sep Oct Nov
Gross Revenue from Events £ - £ - £ - £ - £ - £ -
Poetry Competition Receipts £ - £ - £ - £ - £ - £ -
Sponsorship £ - £ - £ - £ - £ - £ -
Grants £ - £ - £ - £ - £ - £ -
Book Sales Commission £ - £ - £ - £ - £ - £ -
AC Finalpayment £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ -
Expenditure Jun Jul Aug Sep Oct Nov
Artists' Fees £ - £ - £ - £ - £ - £ 400.00
Artists travel £ - £ - £ - £ - £ - £ -
Artists accommodation £ - £ - £ - £ - £ - £ -
Venue costs £ - £ - £ - £ - £ - £ -
Other event costs £ - £ - £ - £ - £ - £ -
Poetry Competition Fees and Prizes £ - £ - £ - £ - £ - £ -
Festival Director £ - £ - £ - £ - £ - £ -
Festival brochure £ - £ - £ - £ 47.29 £ 47.29 £ 47.29
Publicity/PR Costs £ 44.78 £ 87.87 £ 132.57 £ 178.06 £ 224.58 £ 264.04
Insurances £ - £ - £ - £ - £ - £ -
Visit York Membership £ - £ - £ - £ - £ - £ -
Website & IT Charges £ - £ - £ - £ 49.99 £ 49.99 £ 84.99
Admin Charges £ - £ 132.77 £ 132.77 £ 132.77 £ 132.77 £ 132.77
IE Fee £ - £ - £ - £ - £ - £ -
Training £ - £ - £ - £ - £ - £ -
Annual meeting £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ -
Bank charges £ - £ - £ - £ - £ - £ -
2023 Festival £ - £ 350.00 £ 245.00 £ 245.00 £ 245.00 £ 245.00
Book sales contra £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
Enter Description £ - £ - £ - £ - £ - £ -
£ 45 £ 571 £ 510 £ 653 £ 700 £ 1,174

Endin : g

31/05/2024

Dec Jan Feb Mar Apr May TOTAL
£ 711.76 £ 711.76 £ 711.76 £ 885.16 £ 885.16 £ 19,232.75 £ 23,138
£ - £ - £ - £ - £ - £ - £ -
£ - £ 13,000.00 £ 13,000.00 £ 13,000.00 £ 13,000.00 £ 13,000.00 £ 65,000
£ - £ - £ - £ - £ - £ - £ -
£ 129.00 £ 129.00 £ 129.00 £ 129.00 £ 717.00 £ 717.00 £ 1,950
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ 841 £ 13,841 £ 13,841 £ 14,014 £ 14,602 £ 32,950 £ 90,088
Dec Jan Feb Mar Apr May TOTAL
£ 400.00 £ 400.00 £ 400.00 £ 4,372.70 £ 8,722.70 £ 8,922.70 £ 23,618
£ - £ - £ - £ 563.04 £ 730.28 £ 730.28 £ 2,024
£ - £ - £ - £ 420.00 £ 1,288.48 £ 1,288.48 £ 2,997
£ - £ 1,368.00 £ 1,368.00 £ 2,018.00 £ 2,764.40 £ 4,345.29 £ 11,864
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -
£ 1,600.00 £ 3,200.00 £ 4,800.00 £ 6,400.00 £ 8,000.00 £ 9,260.50 £ 33,261
£ 47.29 £ 847.28 £ 2,351.39 £ 2,351.39 £ 2,351.39 £ 2,351.39 £ 10,442
£ 308.34 £ 1,260.89 £ 1,595.89 £ 2,365.22 £ 2,452.56 £ 2,496.82 £ 11,412
£ - £ - £ - £ 466.28 £ 466.28 £ 466.28 £ 1,399
£ - £ - £ - £ - £ - £ - £ -
£ 584.97 £ 584.97 £ 584.97 £ 584.97 £ 584.97 £ 584.97 £ 3,695
£ 132.77 £ 132.77 £ 132.77 £ 132.77 £ 172.52 £ 172.52 £ 1,540
£ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ -

£ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 245.00 £ 245.00 £ 245.00 £ 245.00 £ 245.00 £ 245.00 £ 2,800 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 3,318 £ 8,039 £ 11,478 £ 19,919 £ 27,779 £ 30,864 £ 105,050

Budget & Cashfow Budget & Cashfow Year Ending: Year Ending: Year Ending: Year Ending: 31/05/2024 31/05/2024 31/05/2024 31/05/2024 31/05/2024 31/05/2024 Cumulative Budget Year Ending: Year Ending: Year Ending: Year Ending: 31/05/2024 31/05/2024 31/05/2024 31/05/2024 31/05/2024 31/05/2024
Income Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May TOTAL Income Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May TOTAL
Gross Revenue from Events £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 36,000 £ - £ 36,000 Gross Revenue from Events £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 36,000 £ 36,000 £ 36,000
PoetryCompetition Receipts £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Poetry Competition Receipts £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Sponsorship £ - £ - £ - £ - £ - £ - £ - £ 13,000 £ - £ - £ - £ - £ 13,000 Sponsorship £ - £ - £ - £ - £ - £ - £ - £ 13,000 £ 13,000 £ 13,000 £ 13,000 £ 13,000 £ 13,000
Grants £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Grants £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Book Sales Commission £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 500 £ - £ 500 Book Sales Commission £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 500 £ 500 £ 500
AC Finalpayment £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - AC Finalpayment £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Donations £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ - £ - £ - £ - £ - £ - £ - £ 13,000 £ - £ - £ 36,500 £ - £ 49,500 £ - £ - £ - £ - £ - £ - £ - £ 13,000 £ 13,000 £ 13,000 £ 49,500 £ 49,500 £ 49,500
Expenditure Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May TOTAL Expenditure Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May TOTAL
Artists' Fees £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 15,000 £ 220 £ 15,220 Artists' Fees £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 15,000 £ 15,220 £ 15,220
Artists travel £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 1,245 £ 340 £ 1,585 Artists travel £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 1,245 £ 1,585 £ 1,585
Artists accommodation £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 1,585 £ 160 £ 1,745 Artists accommodation £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 1,585 £ 1,745 £ 1,745
Venue costs £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 3,226 £ 466 £ 3,692 Venue costs £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 3,226 £ 3,692 £ 3,692
Other event costs £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Other event costs £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
PoetryCompetition Fees and Prizes £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Poetry Competition Fees and Prizes £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Festival Director £ - £ - £ - £ - £ - £ 600 £ 600 £ 600 £ 600 £ 600 £ 500 £ 8,500 £ 12,000 Festival Director £ - £ - £ - £ - £ - £ 600 £ 1,200 £ 1,800 £ 2,400 £ 3,000 £ 3,500 £ 12,000 £ 12,000
Festival brochure £ - £ - £ - £ 500 £ - £ - £ - £ - £ 336 £ - £ 1,000 £ 1,000 £ 2,836 Festival brochure £ - £ - £ - £ 500 £ 500 £ 500 £ 500 £ 500 £ 836 £ 836 £ 1,836 £ 2,836 £ 2,836
Publicity/PR Costs £ 40 £ 40 £ 40 £ 40 £ 40 £ 40 £ 40 £ 40 £ 40 £ 40 £ 3,865 £ 1,900 £ 6,165 Publicity/PR Costs £ 40 £ 80 £ 120 £ 160 £ 200 £ 240 £ 280 £ 320 £ 360 £ 400 £ 4,265 £ 6,165 £ 6,165
Insurances £ - £ - £ - £ - £ - £ - £ - £ - £ 885 £ - £ 36 £ 114 £ 1,035 Insurances £ - £ - £ - £ - £ - £ - £ - £ - £ 885 £ 885 £ 921 £ 1,035 £ 1,035
Visit York Membership £ - £ - £ - £ - £ - £ - £ - £ 400 £ - £ - £ - £ - £ 400 Visit York Membership £ - £ - £ - £ - £ - £ - £ - £ 400 £ 400 £ 400 £ 400 £ 400 £ 400
Website & IT Charges £ - £ - £ - £ - £ - £ - £ 425 £ 200 £ - £ - £ - £ 200 £ 825 Website & IT Charges £ - £ - £ - £ - £ - £ - £ 425 £ 625 £ 625 £ 625 £ 625 £ 825 £ 825
Admin Charges £ - £ - £ 25 £ - £ - £ 25 £ - £ - £ 50 £ - £ - £ 100 £ 200 Admin Charges £ - £ - £ 25 £ 25 £ 25 £ 50 £ 50 £ 50 £ 100 £ 100 £ 100 £ 200 £ 200
IE Fee £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - IE Fee £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Training £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Training £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Annual meeting £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Annual meeting £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
Donations £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - Donations £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
£ 40 £ 40 £ 65 £ 540 £ 40 £ 665 £ 1,065 £ 1,240 £ 1,911 £ 640 £ 26,457 £ 13,000 £ 45,703 £ 40 £ 80 £ 145 £ 685 £ 725 £ 1,390 £ 2,455 £ 3,695 £ 5,606 £ 6,246 £ 32,703 £ 45,703 £ 45,703
Surplus (Defcit) on Year £ 3,797
Funds Bal B/Fwd £ 24,846
Funds Bal C/Fwd £ 24,806 £ 24,766 £ 24,701 £ 24,161 £ 24,121 £ 23,456 £ 22,391 £ 34,151 £ 32,240 £ 31,600 £ 41,643 £ 28,643

~~Actual vs B t udge~~

~~Year~~

~~Actual vs Budget~~ ~~Yea~~ ~~Yea~~
~~Month Ref~~ May
Income Actual Ytd Budget Ytd Variance Ytd
Gross Revenue from Events £ 19,232.75 £ 36,000.00 -£ 16,767.25
Poetry Competition Receipts £ - £ - £ -
Sponsorship £ 13,000.00 £ 13,000.00 £ -
Grants £ - £ - £ -
Book Sales Commission £ 717.00 £ 500.00 £ 217.00
AC Finalpayment £ - £ - £ -
Donations £ - £ - £ -
£ 32,950 £ 49,500 -£ 16,550.25
Expenditure Actual Ytd Budget Ytd Variance Ytd
Artists' Fees £ 8,922.70 £ 15,220.00 -£ 6,297.30
Artists travel £ 730.28 £ 1,585.00 -£ 854.72
Artists accommodation £ 1,288.48 £ 1,745.00 -£ 456.52
Venue costs £ 4,345.29 £ 3,692.00 £ 653.29
Other event costs £ - £ - £ -
Poetry Competition Fees and Prizes £ - £ - £ -
Festival Director £ 9,260.50 £ 12,000.00 -£ 2,739.50
Festival brochure £ 2,351.39 £ 2,836.00 -£ 484.61
Publicity/PR Costs £ 2,496.82 £ 6,165.00 -£ 3,668.18
Insurances £ 466.28 £ 1,035.00 -£ 568.72
Visit York Membership £ - £ 400.00 -£ 400.00
Website & IT Charges £ 584.97 £ 825.00 -£ 240.03
Admin Charges £ 172.52 £ 200.00 -£ 27.48
IE Fee £ - £ - £ -
Training £ - £ - £ -
Annual meeting £ - £ - £ -
Donations £ - £ - £ -
Book sales contra £ - £ - £ -
£ 30,864 £ 45,703 -£ 14,838.77

~~r Ending: 31/05/2024~~

Budget Yr Balance Budget
£ 36,000.00 £ 16,767.25
£ - £ -
£ 13,000.00 £ -
£ - £ -
£ 500.00 -£ 217.00
£ - £ -
£ - £ -
£ 49,500 £ 16,550.25
Budget Yr Balance Budget
£ 15,220.00 £ 6,297.30
£ 1,585.00 £ 854.72
£ 1,745.00 £ 456.52
£ 3,692.00 -£ 653.29
£ - £ -
£ - £ -
£ 12,000.00 £ 2,739.50
£ 2,836.00 £ 484.61
£ 6,165.00 £ 3,668.18
£ 1,035.00 £ 568.72
£ 400.00 £ 400.00
£ 825.00 £ 240.03
£ 200.00 £ 27.48
£ - £ -
£ - £ -
£ - £ -
£ - £ -
£ - £ -
£ 45,703 £ 14,838.77

York Literature Festival (Charity Number: 1165936)

Trustees Annual Report & Financial Statements for the year ended

31st May 2024

York Literature Festival

(Charity Number: 1165936)

Contents

Index Page
Report of the Trustees 1
Accounts 4
Liabilities 5
Notes to the Accounts 6

YORK LITERATURE FESTIVAL – BoT REPORT 2024 CYCLE

01/07/2024

GENERAL: The YLF board made the decision to go ahead with the 2024 festiv PURPOSE: The board’s overriding CIO purpose of delivering a high-quality liter

AIMS: The festival directors’ principal aim in 2023/24 was to ensure that a festiv STRATEGY: No money was lost because of hosting the festival in 2024.

Our event/ticket price profile was as follows.

Free £0-5 £6-10 £11-15 £16-20 £21-25
11 4 14 6 1 0

It was good to see that the majority of the ticket prices were still within the £0-10 The festival operated with two Co-Directors responsible for the programming an

ARTISTIC CONTENT:

We were able to contract nationally recognised figures within literature and popu High-level speakers in Politics and History, such as Iain Dale, Rafael Behr, Stev YSJU programme of six events, including the usual student showcase, a panel Poetry was well represented this year, with a Howl Owt collaboration, an Interna Several workshops were delivered this year, including a children’s illustration wo

There was some focused activity for children, including YA author Cynthia Murp

Genres included this year:

Genres included this year: Genres included this year: Genres included this year: Genres included this year: Genres included this year: Genres included this year:
~~SF/Fantas/~~
Fiction YA ~~y~~
Horror		 Poetry Food Politics
6 1 4 6 1 3

Although pleasing to see fiction and poetry as the majority genres here, the FDs

It is important for the YLF board to consider early on the number of events and t

VENUE PARTNERSHIPS AND SPONSORSHIP:

Venues

The use of venues for 2025 breaks down as follows:

York Explore ~~Grand Opera~~
House		 ~~York Medical~~
Society		 ~~York St John~~
University		 St Peter’s School The Mount School
7 1 3 10* 6 1

*Please note that 4 of these events were the Folk Horror Day, which for the purposes of the YSJU sponso

Err:509

York Explore Library

York Explore Library hosted seven events, none of which sold out. This partners St Peter’s School.

The partnership with St Peter’s School was effective once again, with high level

Grand Opera House, York.

A costly venue, but helpful staff, not only on the day but also pre-event. They do

The Crescent Community Venue

This year we returned to The Crescent after a successful event in 2023. Our foc York St John University

Sponsorship from YSJU was achieved again in July 2023. After an initial one-ye

In terms of the sponsorship agreement requirements, we carried out several act

Collaboration between the logistical teams at YSJU and the YLF festival directo

The programming project involved two postgraduate students who saw the plan

York Theatre Royal

York Theatre Royal once again ran our box office and this process seemed to o

Theatre @41

This venue was used for the first time by the student programming team as a ve

The Basement

Used for two events, both of which worked reasonably successfully in the space

The Mount School

We do have a history with this venue which has waned in recent years. They we

The Blue Boar

Utilised because of the connection with Howlers Open Mic night, but a useful ev

York Medical Society

Used for the first time in a while this year and the three events hosted here rece

Upon reflection The Mount School and The Basement are not ideal venues in te

MARKETING AND PR:

Publicity Routes explored this year:

YO1 Radio

BBC Radio York - Caroline Quentin and RJO York Mix - article published 3 Feb York Independent Life Indie York

York Mumbler - will be highlighting our children’s events on the 2nd in conjuncti Little Vikings - have added our children’s events to their online calendar and sen York Food Festival (for Grace Dent and Food writers specifically).

The Handy Mag package

Interview with YorkTV, Channel 7. York Press Package Railing Banners

Despite the above, it has been noted that our physical presence within the city d

Reciprocal marketing is something we could explore in more depth next year. R

SOCIAL MEDIA MARKETING

Social media marketing this year consisted largely of static informative posts ab

For Natalie Haynes, we used a local BookToker to create a video on the event w

Some feedback from audiences included that the green colour scheme that ties BROCHURE DISTRIBUTION

4000 copies of the brochure were printed and delivered. The following distributio

York Explore - 950 (for distribution across network) York Theatre Royal - 500 York St John University - 750 Residents’ Weekend - 200 (handed out) Little Apple - 100 St Peter’s School - 100 The Mount - 100 The Crescent - 100 Board of Trustees for distribution - 300 Uni of York - 100 Visit York - 200 Theatre@41 - 100 The Basement - 100 Conference of the North (through Fox Lane Books) - 100 Early events distribution - 200 Spare – 0 Total = 4000

FINANCE:

The financial success of the 2023 festival is down to the continuation of sponso

GOVERNANCE AND STRUCTURE:

This aspect of the festival was a challenge for the FDs during the cycle, with dec

Board expertise in marketing/publicity and funding would be helpful to bolster th

APPENDIX ONE: EVENT ATTENDANCE

Below are attendance figures for each event during YLF 2024:

Caroline Caroline
Quentin 171
Iain Dale
(YSJU Folk		 99

Horror Day)
(YSJU Folk		 86

Horror Day)
Cynthia		 94

Murphy
illustration		 12
workshop)
(Children’s		 11
Poetry)
Horror		 11
workshop)
(YSJU Folk		 22

Horror Day)
Folk Horror		 80
Day)
How to Get		 94
Published
Mingya		 100

Powles
Literary		 35

Salon
Day Poetry		 40

Showcase		 60
Chris Mullin 132
Rafael Behr
Student		 116
Showcase
Nicholas		 67
Royle 22
Ian Moore
Steve		 20
Richards
Martin		 121
MacInnes
Jessica		 38
Andrews
Brontes and		 31
Satire
Catherine		 82
Taylor
Natalie		 35
Haynes 345
specific
Zine Fair
Sheena
moment)
Patel
Venue		 20
Stories 37
Miki Berenyi
and Eliza		 54
Chan
Matthew		 31
Gibson 24
Howl Owt
Lemn		 26
Sissay
Stuart		 404
Turton 47
TOTAL 2592

val in late summer of 2023. Deliberation and YLF board considerations meant tha rature festival for the general public in York and the North East was achieved in

val happened and, therefore, this aim was met. The parameters of the York St Jo

£26-30 £30+ Total
0 0 36

0 bracket, representing a good offer to the audience. High profile events that are

nd running of events.

ular culture, including Martin MacInnes, Jessica Andrews, Sheena Patel, Natalie

ve Richards, Chris Mullin and food writers Ella Risbridger and Nina Mingya Powl

focused on writing the future, a panel on how to get published and a very succes ational Women’s Day Poetry Showcase, the Polari Literary Salon and festival he orkshop, a folk horror workshop, a writing the future workshop and the Zine fair,

phy, but this continues to be an area for improvement (see below).

~~Gettin~~ ~~Gettin~~ ~~Gettin~~ ~~Gettin~~
Academic ~~g~~
Published		 Memoir History
5 5 4 1

s think it is important to try and achieve more literary and fiction events. Also, op

their subject matter moving forward into future annual cycles, and this can then b

Theatre@41 The Basement The Crescent Museum Gardens+ The Blue Boar
1 2 3 2 1

orship agreement was counted as one booking (meaning that we met the agreement stipulation of 6 events

ship remains stable and effective, with benefits to both sides. A perfect venue sp

s of AV and staff support for the six events hosted at their Memorial Hall venue.

o have a publicity network, but not sure how effective this was. There are high co

cus for this venue was once again music memoir events, with the launch of an ac

ear sponsorship agreement, this was increased to a three-year contract, meanin tivities to ensure that these were met and achieved. YSJU branding was present ors also improved, with extra input this year from the marketing team, who helped nning of three events through from conception to hosting. These events were the

operate smoothly and without concern. No event held here, but this should be an

enue for the Polari Literary Salon. It was a great performance space and should

e. There were problems with AV and microphones for both events which needs t

ere utilised for the Food Writing event. The space is useful and flexible, but the v

vent space for a small number.

eived great feedback for the ambience of the venue. For anything which may hav erms of location, atmosphere and technological requirements. Both venues have

on with Snooks trail launch. nt a media pack for us to consider in future

during March could be better. More posters, banners, brochure distribution in pe

Reach out to other local organisations for features on the platforms and in their ne

bout upcoming events in the lead up. We have sporadically used TikTok’s and re which had no marked effect on sales but is good for promoting brand awareness s in with the logo was not aesthetically pleasing despite being clearly associated

on occurred:

rship funds. However, the ticket income was not anywhere near covering the cos

cisions taking a long time to be made. Communications were troubled and dishe

he skill set and operational advice required by festival directors.

at programming for the festival did not start in earnest until November 2023. In h 2024 and we provided a platform for local writing talent to engage with a wider a ohn University sponsorship were also met in terms of the FDs programming of fe

e able to bring in high ticket prices are lacking, but we did programme an event a

e Haynes and Lemn Sissay.

les.

ssful Folk Horror Day.

eadliner Lemn Sissay with a tremendous performance.

which also included practical elements.

en mics do need to be included in the programme, but all but one of the poetry e

be implemented by continued utilisation of operational support such as voluntee

s overall)

pace for debut authors. However, there was not much visible marketing of the ev

AV charges were asked for late in the process, something which YLF will have

osts for events here and we have to be sure that they will work. High costs mean

cademic book and then an event with Miki Berenyi. Although promotion of the m

g that there was £13K of sponsorship funding from them, as well as another £7K t across festival materials and in venues. A member of YSJU staff continued on d to promote the festival on campus and provided space for railing banners prom e Polari Literary Salon, the International Women’s Day Poetry Showcase and the

n aim for 2025.

be considered again as a potential venue in future festivals. They were keen to

to be noted if using in the future. Technology was ineffective which did lead to co

venue does feel out of town and there is a significant walk from parking to the ve

ve a quirky edge (horror, fantasy spring to mind) this venue adds to the feel of th

e limitations that impact on the audience experience.

rson could be beneficial in future years.

ewsletters. Tailor these on an event-by-event basis to ensure we are reaching th

eels to showcase festival atmosphere. We have gained followers on each of the

s amongst the 18-24 demographic.

with the brand. Could a potential new branding kit and style be worth considerin

sts of the events, with the sponsorship funds essential for YLF to cover the expe

eartening at times too. Governance needs to be streamlined for future cycles and

hindsight, this was very late and did present logistical challenges for the festival d

audience.

estival events. The festival did make an overall profit in 2024, achieved primarily

at Grand Opera House (see below).

events this year were more panel or performance orientated. More focus can be

ers, internship/placements or “in-kind” support from sponsorship.

vents from YE, who had also promised to find a school audience for Cynthia Mur

to be more proactive about when hosting events at this venue in the future. St P

n that it will be a higher ticket price for audiences. FDs believe that it was this an

music memoir events proved difficult, in the end there was good attendance acros

K in-kind support. This arrangement will continue (review dependent) until 2026. the board. Events on YSJU campus were of a literary nature and were in line wi moting the festival. More in-house communication was achieved through YSJU e e Zine Fair. Both FDs were in constant contact with the team and were there to p

work with us and provided ticket sales provision for the event and online publicit

omplaints, obstructed view in places, cold and damp smelling. The venue also d

enue. Many audience members struggled to find it - particularly as they were not

he event. One to definitely keep in mind for specific events in the future. Charge f

he demographic for each event.

platforms we have used and during peak festival season, engagement is good.

ng?

enses of pre-festival preparations. Routes to extra income need to be considered

d clearer policies of practice instigated and communicated.

directors. York St John sponsorship continued in this annual cycle, with a new th

through budget management and strategic marketing costs, offset by the spons

achieved here. Children’s events need to have a strategic approach for 2025, m

rphy which failed to materialise (YLF had allocated 30 tickets for this). Also, ther

Peter’s School remains a key partner though. Provision is always professional. F

d the fact that it was Easter Saturday that resulted in the two events struggling to

ss the day. Across both events there were around 100 people. Although down o

ith the institution's strategic objectives and staff research interests. Student oppo emails and newsletters to both students and staff. Although presence and aware provide advice and developmental feedback to the students involved. They also

ty. Charge for venue hire.

id not appear to distribute all of their brochures which is a shame as we could ha

able to enter through the main entrance. There is a lot of safeguarding to consid

for venue hire.

d to ensure longer term prosperity for the festival. The year-end accounts are pre

hree-year deal signed off in July 2023. The agreement contained stipulations reg

sorship funding.

maybe with one high profile headliner.

e is no AV provision for events. In future festivals, it may be good to consider ho

D advice would be for early contact with this venue in the next cycle to firm up p

o sell – ultimately leading to the cancellation of Grace Dent. Despite some audie

on the venue’s activities last year, they were extremely happy with the turnout an

ortunities were available through the student programming project, the volunteer ness were increased across the university community, there is still room for mor had to report their plans to the YLF Board of Trustees and handled this requirem

ave distributed them elsewhere. Charge for venue hire.

der with this venue which is important to the school and whilst that is completely

edicted to be c.£27K with a profit of £2K for this annual cycle.

garding continued student engagement, research input and community outreach

ow we can support this, maybe through hiring or purchase of AV equipment whe

parameters of operation. Some audience feedback this year did indicate that the

ence interaction from Lemn (which ultimately we can not control) the event was h

nd the events themselves and are keen to continue to develop the working relatio

ring community and the student showcase event. Student’s gained vocational ex re work to be done here in the next two years of the remaining sponsorship agre ment in a professional manner. Feedback from stakeholders in these events was

y understandable it does make the venue less desirable when considering it for f

. The festival consisted of 36 events, taking place between 28th Feb and 30th M

re needed.

venue isn’t ideal for larger book signings, particularly with the example of Natali

hugely successful in terms of audience feedback and did make a small profit des

onship with YLF in the future. The small room in The Crescent was also used for

xperiences through these opportunities. YSJU staff were involved with hosting ev eement.

s that the student team handled themselves very professionally. The audience re

uture festivals. The communication between the staff at the venue and the FD’s

March 2024. Overall, the festival was a success and is in a favourable position m

e Haynes.

spite the financial pressures delivered by the Grace Dent cancellation. If the date

r the Zine Fair, which proved to be an effective space for this kind of “pop-in” act

vents, including the Folk Horror Day, Nicholas Royle, Catherine Taylor, Martin M

eactions at all of these events demonstrated that the team did a remarkable job o

was lacking and finalising details was difficult. How the board wishes to continu

oving forward into the next annual cycle for 2024-25.

e and the artist work, then this venue can be highly successful.

tivity. Charge for AV technician, but room for free.

MacInnes and the Brontes and Satire talk.

of hosting and organizing. Report and feedback from the student team on their fe

e with this collaboration needs discussion.

eelings about the project will be provided.

York Literature Festival

(Charity Number: 1165936)

York Literature Festival
(Charity Number: 1165936)
~~Receipts & payments accounts for the year~~
~~ended:~~		 31st May 2024
Unrestricted Restricted
funds
funds
Receipts
£
£
Events
19,233
-
Sponsorship
13,000
-
Book sales
717
-
Total receipts
32,950
-
Payments
Artists' fees & expenses
11,186
-
Venue costs
4,345
-
Festival director
9,261
Administration assistant
-
-
Festival brochure costs
2,351
-
Publicity & PR
2,497
-
Insurance
466
IT charges
585
-
Administration costs
173
-
IE fee
-
-
Total payments
30,864
-
2,086
-
-
-
Balance brought forward
24,846
-
Balance carried forward
26,932
-

Net of
receipts/(payments)
Transfer between
accounts		 2024
Total
funds
£
19,233
13,000
717
32,950
11,186
4,345
9,261
-
2,351
2,497
466
585
173
-
30,864
2,086
-
24,846
26,932		 2023
Total
funds
£
11,175
13,000
670
24,845
7,354
366
-
5,000
1,926
1,381
1,235
28
-
17,290
7,555
-
17,291
24,846

41

York Literature Festival

(Charity Number: 1165936)

~~Statement of assets and~~
~~at:~~		 ~~liabilities~~ 31st May 2024
2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Assets £ £ £ £
Cash at bank and in
Current bank account
hand		 26,772 -
 26,772
 24,686
Paypal 1 -
 1
 1
Petty cash 159 -
 159
 159
26,932 -
 26,932
 24,846
2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Liabilities £ £ £ £
Artist fee & travel 350 -
 350
 245
Independent examination fee 330 -
 330
 -
680 -
 680
 245

42

York Literature Festival (Charity Number: 1165936)

Notes to the accounts for the year ended: 31st May 2024

Basis of accounts

The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.

Approval of accounts for theyear ended:
31st May 2024
24/06/2024
Date
Henry Raby
24/06/2024
Signed for and on behalf of the truste Date
HenryRaby
Co-Chair
Print name
Position (e.g. Chair etc)
The report and accounts were approved
at a meeting of the Trustees held on:

43