## **Trustees' Annual Report**
**From:** _**Thursday 1st June 2023**_
**To:** _**Friday 31st May 2024**_
**Charity's full name**
_**York Literature Festival CIO**_
**Registered Company number** 1165936 **Registered Charity number**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document** g
In hindsight, this was very late and did present logistical challenges for the festival directors. York The agreement contained stipulations regarding continued student engagement, research input a Overall, the festival was a success and is in a favourable position moving forward into the next an
## **Summary of the main activities in relation to those purposes for the public benefit, in partic activities, projects or services identified in the accounts**
Following the success of the 2023 festival, the board took the decision to go ahead with a festival The festival was held in York between 11 and 27 March 2024.
All events were open to the public and the 36 events attracted total audiences of 2592 people.
The trustees consider that they have complied with their duties to have due regard to the public b published by the Charity Commission.
## **Additional details of objectives and activities (OPTIONAL)**
_**You may choose to include further statements, where relevant, about: Policy on grant making Policy on social investment including program related investment Contribution made by volunteers Other**_
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s w to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
We achieved our fundamental purpose of delivering a high-quality literature festival for the genera and the North East and providing a showcase for local writing talent to engage with a wider audie
1
This year the charity was delighted to welcome York St John University as its main sponsor and l Other events were held throughut the city and income was £19.9K from 36 events. The festival a
## **Additional information (optional)**
_**You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Other**_
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity achieved a surplus of £2.1k in the year from the 2024 festival.
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves are held to finance the next year's festival which is normally held in the March following
2
## **Amount of reserves held**
At the 31 May 2024 unrestricted funds amounted to the reserves stood at £26,932
## **Reasons for holding zero reserves**
## **N/A**
## **Funds materially in deficit**
_**No uncertainties**_
## **Explanation of any uncertainties about the charity continuing as a going concern**
_**N/A**_
## **Additional information (optional)**
_**You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Other**_
## **Structure, governance and management**
**Description of the charity's trusts**
**Type of governing document** Constitution
**(e.g. trust deed, royal charter)**
**How the charity is constituted (e.g** _**YLF is a Charitable Incorporated Organisation.**_ **unincorporated association, CIO)**
**Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
Trustees are selected by personal invitation subjec appropriate resolution approved by the Board of Tr
## **Additional governance issues (OPTIONAL)**
_**You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees**_
_**The charity’s organisational structure and any wider network with which the charity works Relationship with any related parties**_
3
## _**Other**_
YLF's Board of Trustees act as the Management Team, usually supported by the Festival Directo They are assisted in this task by a number of volunteers and strategic partners. These include St
## **Reference and administration details**
|**Charity's full name**|York Literature Festival CIO|
|---|---|
|**Other names the charity is known by**|YLF.|
|**Charity’s principal address**|142 Carr Lane|
||York.|
## **Postcode** _**YO26 5HG**_
## **Names of the trustees who manage the charity**
|**Names of the trustees who manage the charity**|||
|---|---|---|
|**Trustee name**
**Office (if any)**|**Dates acted if not for whole**
**year**|
~~**Name of**~~
**entitled t**|
|**_Henry Raby_**
Chair
**_y_**|||
|Chair
**_O'Connor_**|||
|**_Jeff Todd_**
Treasurer|||
|**_Angela Ranson_**
Secretary|||
|**_Chloe Hanks_**
Member|**From September 2023**||
|**_Professor Abi Curtis_**
Member - representing|||
|York St John University|||
|**Corporate trustees – names of the directors at the date the**|**report was approved**||
|**_N/A_**|||
|**Name of trustees holding title toproperty belonging to the charity**|||
|**Trustee name**|**Dates acted if not for whole**|**year**|
|**_N/A_**|||
4
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this N/A capacity Name and objects of the charity on whose behalf the assets are held N/A and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets N/A
## **Names and addresses of advisers (OPTIONAL)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**_N/A_**
**_Enter name_**
**_Enter address_**|||
**Name of chief executive or names of senior staff members (OPTIONAL)** _**N/A**_
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature** Henry Raby **Full Name** _**Henry Raby**_ **Position** _**Chair**_ **Date** _**09/08/2024**_
5
p g g k St John sponsorship continued in this annual cycle, with a new three-year deal signed off in July 202 and community outreach. The festival consisted of 36 events, taking place between 28th Feburary and nnual cycle for 2024-25.
## **cular, the**
in March 2024.
benefit guidance
## **work has made**
al public in York ence.
6
iterary events
Ichieved a net
I the year end.
rustees.
or.
Peter's School,
~~**f person (or body)**~~ **to appoint trustee** ~~**(if any)**~~
9
J 30th March 2024.
li
Welcome to **OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016**
## **General Guidance**
OUTNUMBER is an Excel based spreadsheet which uses formulas to automatically summarise the amounts entered for receipt and payment transactions by the use of codes.
## **Before you start:**
You will need to enter some information about your group, the funds it already has and its bank balances.
These are entered on the following 3 sheets which incorporate specific guidance on how to complete them.
Cells where you will need to input information are coloured or
Once you have entered the information, this cell will indicate that all information Yes has been entered accurately with a 'Yes', otherwise it will state 'No':
## **Coding**
Each receipt and payment requires an account code. This comprises two parts:
An alpahbetical Fund code which should be taken from here
'Your Group'!I21 (click on link) A numeric income or expense code as allocated by you, here for incom'Codes Set Up'!C8 (click on link) and here for expenses 'Codes Set Up'!F8 (click on link)
## **Completion** y
y y p , p y p y p , following cells will automatically indicate that the data has been input accurately with a 'Yes', otherwise these
will state 'No':
NO NO
This cell will be zero if all data has been input and your bank account reconciles £ -
## **Please note:**
_As the accuracy of these figures may be subject to a number of factors including; the accuracy of amounts and codes entered, alterations made (both purposely or in error) to the spreadsheet's format or formulas, and corruption of the spreadsheet file itself, it is recommended that you carry out additional checks to verify the accuracy of the figures produced._
For assistance at any time with the use of Outnumber or any accounting issues or for advice please contact: accounting@outsource.org.uk
www.outsource.org.uk
**OUTNUMBER Bank & Cash spreadsheet for small Voluntary & Community groups © Copyright Outsource VCSE Support (CIC) 2016**
_**Enter the name of your group: York Literature Festival**_
_**Enter your Charity number**_ 1165936
_**Enter your year-end date: 31/05/24**_
Needs to be entered as DD/MM/YY
||**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|**YOUR FUNDS**|
|---|---|---|---|---|---|
||Funds|U/
D/ R|Code|Current Year
Amount|Previous Year
Amount|
||General funds|**U**|**A**|£ 22,018.18|£ 24,845.79|
||BG Marketing||**B**|£ -|£ -|
||Enter description||**C**|£ -|£ -|
||Enter description||**D**|£ -|£ -|
||Enter description||**E**|£ -|£ -|
||Enter description||**F**|£ -|£ -|
||Enter description||**G**|£ -|£ -|
||Enter description||**H**|£ -|£ -|
|---|---|---|---|---|---|
||Enter description||**I**|£ -|£ -|
||Enter description||**J**|£ -|£ -|
||Enter description||**K**|£ -|£ -|
||Enter description||**L**|£ -|£ -|
||Total|||£ 22,018.18|£ 24,845.79|
|||||||
|||||||
||Completion Guidance
|||||
||_Enter the names of any designated or restricted funds in Column B_
_Enter the names of any new funds for the current year in column B_
_Enter U for Unrestricted funds or D for Designated funds or R for Restricted funds in Column H_
_Enter the balance brought forward from the previous year in Column K_
|||||
||_The current year balance on each fund updates automatically once you complete your receipts and payme_|||||
|||||||
|||||||
|||||||
||www.outsource.org.uk|||||
For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk
## **NAME**
## York Literature Festival
## **Your Bank Balances**
|Bank Accounts
Account No.|Bank Accounts
Account No.|Current Year
Amount|Amount
Previous
Year|
|---|---|---|---|
|**Main Account**||£ 26,771.31|£ 24,685.79|
|**Paypal**||£ 1.00|£ 1.00|
|**Old account**||£ -|£ -|
|**Enter description**||£ -|£ -|
|**Enter description**||£ -|£ -|
|**Enter description**||£ -|£ -|
|**Enter description**||£ -|£ -|
|**Total**||£ 26,772.31|£ 24,686.79|
|Petty Cash||||
|**Petty Cash balance**||£ 159.00|£ 159.00|
|||||
|Completion Guidance
||||
|_Enter the names of each account held in column B_
_Enter the account numbers of each account held in column F_
_Enter the current year balances from the bank statements in column K_
_Enter the previous year bank balances from the bank statements in column L_||||
_If you have petty cash, enter the amount of cash you had in your petty cash tin at the end of the financial year and beginning of the year in columns K and L respectively._
www.outsource.org.uk
For assistance at any time with the use of Outnumber or any accounting issues or advice please contact: accounting@outsource.org.uk
## **NAME** York Literature Festival
## **Your O enin Reconciliation p g**
||**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Deposits (Receipts) at the end of the last fnancial year_**
**_enter deails below:_**|
|---|---|---|---|---|---|---|
||**Date**|**Details**|**Pay In Ref:**||**Amount**|**Rec.**|
|||||||Y|
||||||£ -|N|
||||||£ -|N|
||||||£ -|N|
||||||£ -|N|
||**Total:**||||**£ -**||
||**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|**_If you had any unpresented Cheques(Payments) at the end of the last fnancial year_**
**_enter deails below:_**|
|---|---|---|---|---|---|---|
||**Date**|**Details**|**Cheque No:**||**Amount**|**Rec.**|
||||||£ -|N|
||||||£ -|N|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|Y|
||||||£ -|N|
||||||£ -|N|
||**Total:**||||**£ -**||
||||||||
||Reconciled Bank Balances|||**£ 24,686.79**|||
Reconciled Bank Balances **£ 24,686.79 Based on the above information this is the total funds** £ 24,845.79 **amount brought forward at the start of the financial year Does the amount above agree to your funds brought forward** Yes **from the previous year**
_**Once the funds amount agrees move onto the CODES SET UP page**_
contact:
accountin
outsource.0
## **NAME**
## **York Literature Festival**
_**Enter descriptions below for the different types of Receipts & Payments your organisation has**_
||**Receipts**|**Code**||**Payments**|**Code**|
|---|---|---|---|---|---|
||**_Gross Revenue from Events_**|**01**
||**_Artists' Fees_**|**01**
|
||**_Poetry Competition Receipts_**|~~**02**~~
||**_Artists travel_**|~~**02**~~
|
||**_Sponsorship_**|~~**03**~~
||**_Artists accommodation_**|~~**03**~~
|
||**_Grants_**|~~**04**~~
||**_Venue costs_**|~~**04**~~
|
||**_Book Sales Commission_**|~~**05**~~
||**_Other event costs_**|~~**05**~~
|
||**_AC Finalpayment_**|~~**06**~~
||**_Poetry Competition Fees and Prizes_**|~~**06**~~
|
||**_Donations_**|~~**07**~~
||
**_Festival Director_**|~~**07**~~
|
||**_Enter Description_**|~~**08**~~
||**_Festival brochure_**|~~**08**~~
|
||**_Enter Description_**|~~**09**~~||**_Publicity/PR Costs_**|~~**09**~~|
||**_Enter Description_**|**10**
||
**_Insurances_**|**10**
|
||**_Enter Description_**|~~**11**~~
||**_Visit York Membership_**|~~**11**~~
|
||**_Enter Description_**|~~**12**~~
||
**_Website & IT Charges_**|~~**12**~~
|
||**_Enter Description_**|~~**13**~~
||
**_Admin Charges_**|~~**13**~~
|
||**_Enter Description_**|~~**14**~~
||
**_IE Fee_**|~~**14**~~
|
||**_Enter Description_**|~~**15**~~||**_Training_**|~~**15**~~
|
|||||**_Annual meeting_**|~~**16**~~
|
|||||
**_Donations_**|~~**17**~~
|
|||||**_Bank charges_**|~~**18**~~
|
|||||**_2023 Festival_**|~~**19**~~
|
|||||**_Book sales contra_**|~~**20**~~
|
|||||**_Enter Description_**|~~**21**~~
|
|||||**_Enter Description_**|~~**22**~~
|
|||||**_Enter Description_**|~~**23**~~
|
|||||**_Enter Description_**|~~**24**~~
|
|||||**_Enter Description_**|~~**25**~~
|
|||||**_Enter Description_**|~~**26**~~
|
|||||**_Enter Description_**|~~**27**~~|
||**Receipts**|**Code**||**Payments**|**Code**|
|---|---|---|---|---|---|
||**_Gross Revenue from Events_**|**01**
||**_Artists' Fees_**|**01**
|
||**_Poetry Competition Receipts_**|~~**02**~~
||**_Artists travel_**|~~**02**~~
|
||**_Sponsorship_**|~~**03**~~
||**_Artists accommodation_**|~~**03**~~
|
||**_Grants_**|~~**04**~~
||**_Venue costs_**|~~**04**~~
|
||**_Book Sales Commission_**|~~**05**~~
||**_Other event costs_**|~~**05**~~
|
||**_AC Finalpayment_**|~~**06**~~
||**_Poetry Competition Fees and Prizes_**|~~**06**~~
|
||**_Donations_**|~~**07**~~
||
**_Festival Director_**|~~**07**~~
|
||**_Enter Description_**|~~**08**~~
||**_Festival brochure_**|~~**08**~~
|
||**_Enter Description_**|~~**09**~~||**_Publicity/PR Costs_**|~~**09**~~|
||**_Enter Description_**|**10**
||
**_Insurances_**|**10**
|
||**_Enter Description_**|~~**11**~~
||**_Visit York Membership_**|~~**11**~~
|
||**_Enter Description_**|~~**12**~~
||
**_Website & IT Charges_**|~~**12**~~
|
||**_Enter Description_**|~~**13**~~
||
**_Admin Charges_**|~~**13**~~
|
||**_Enter Description_**|~~**14**~~
||
**_IE Fee_**|~~**14**~~
|
||**_Enter Description_**|~~**15**~~||**_Training_**|~~**15**~~
|
|||||**_Annual meeting_**|~~**16**~~
|
|||||
**_Donations_**|~~**17**~~
|
|||||**_Bank charges_**|~~**18**~~
|
|||||**_2023 Festival_**|~~**19**~~
|
|||||**_Book sales contra_**|~~**20**~~
|
|||||**_Enter Description_**|~~**21**~~
|
|||||**_Enter Description_**|~~**22**~~
|
|||||**_Enter Description_**|~~**23**~~
|
|||||**_Enter Description_**|~~**24**~~
|
|||||**_Enter Description_**|~~**25**~~
|
|||||**_Enter Description_**|~~**26**~~
|
|||||**_Enter Description_**|~~**27**~~|
||||
|---|---|---|
||**_Enter Description_**|~~**28**~~
|
||
**_Enter Description_**|~~**29**~~
|
||
**_Cash Drawn from Bank for Petty Cash_**|~~**30**~~|
**Bank Receipts For Financial Year Endin : g 31/05/2024**
|**Mth **|**Date**|**Detail**|**Fund/Code**
**e.g. (A01)**|
|---|---|---|---|
|12|31/12/23|Fox Lane Books|A05|
|12|31/12/23|YTR|A01|
|1|18/01/24|YSJU|A03|
|3|13/03/24|Zettle - R Behr ticket|A01|
|3|19/03/24|Theatre 41|A01|
|3|27/03/24|Zettle - M Berenyi tickets|A01|
|4|12/04/24|Little Apple Bookshop|A05|
|4|18/04/24|Fox Lane Books|A05|
|5|01/05/24|YTR|A01|
|5|01/05/24|Grand Opera House|A01|
|12||||
|5|01/05/24|Theatre 41 venue costs|A01|
|5|01/05/24|GOH venue costs|A01|
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
|12||||
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
## **Total**
**£ 32,949.75**
|**Amount**|**Bank**
**Y/N **|
|---|---|
|£ 129.00|Y|
|£ 711.76|Y|
|£ 13,000.00|Y|
|£ 9.82|Y|
|£ 140.00|Y|
|£ 23.58|Y|
|£ 125.00|Y|
|£ 463.00|Y|
|£ 12,429.56|Y|
|£ 4,237.14|Y|
||Y|
|£ 200.00|C|
|£ 1,480.89|C|
||C|
||C|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|---|---|
|£ -|N|
|£ -|N|
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|£ -|N|
|£ -|N|
|£ -|N|
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|£ -|N|
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N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
~~**Cheques & Bank Payments**~~ **For Financial Year Ending:** ~~**31/05/2024**~~
|**Mth**|**Date**|**Invoice**
**No:**|**Detail**|**Fund/Code**
**e.g. (A01)**|
|---|---|---|---|---|
|6|16/06/23|24001|Mailchimp|A09|
|7|17/07/23|24002|Mailchimp|A09|
|7|19/07/23|24003|Annual meeting|A13|
|7|21/07/23|24004|Juno Dawson|A19|
|8|16/08/23|24005|Mailchimp|A09|
|8|18/08/23|24006|Harper Collins - Dawson night 2 recovery|A19|
|9|06/09/23|24007
|Vistaprint
|A08|
|9|07/09/23|24008|Grafk|A12|
|9|18/09/23|24009|Mailchimp|A09|
|10|16/10/23|24010|Mailchimp|A09|
|11|03/11/23|24011|ICO|A12|
|11|03/11/23|24012|Fiona Shaw|A01|
|11|17/11/23|24013|Mailchimp|A09|
|11|22/11/23|24014|Emma Smith|A01|
|12|15/12/23|24015
|Mailchimp
|A09|
|12|15/12/23|24016|Grafk|A12|
|12|15/12/23|24017|ShelbyGibbs|A07|
|12|15/12/23|24018|Rob O'Connor|A07|
|1|04/01/24|24019|ShelbyGibbs|A07|
|1|04/01/24|24020|Rob O'Connor|A07|
|1|16/01/24|24021|Mailchimp|A09|
|1|30/01/24|24022|Newsquest|A09|
|1|30/01/24|24023
|ATG -Grand Opera House
|A04|
|1|30/01/24|24024
|Grafk
|A08|
|1|30/01/24|24025|Grafk|A08|
|2|02/02/24|24026|ShelbyGibbs|A07|
|2|02/02/24|24027|Press Green|A08|
|2|14/02/24|24028|HandyMag|A09|
|2|14/02/24|24029
|Rob O'Connor
|A07|
|3|04/03/24|24030|Grafk|A09|
|3|04/03/24|24031|Press Green|A09|
|3|04/03/24|24032|Tysers Insurance Brokers|A10|
|3|04/03/24|24033|ShelbyGibbs|A07|
|3|04/03/24|24034|Rob O'Connor|A07|
|3|07/03/24|24035|Mailchimp|A09|
|3|13/03/24|24036|Carole Bromley|A01|
|3|13/03/24|24037|Anne Caldwell|A01|
|3|13/03/24|24038|Morgan Green Creatives Ltd - Powles travel|A02|
|3|13/03/24|24039|Morgan Green Creatives Ltd - Powles|A01|
|3|13/03/24|24040|Rafael Behr|A01|
|3|13/03/24|24041|Churchill Risbridger|A03|
|3|13/03/24|24042|Churchill NM Powles|A03|
|3|13/03/24|24043|Polari|A01|
|3|13/03/24|24043|Polari|A02|
|---|---|---|---|---|
|3|14/03/24|24044|Vidaveo - Adam Gill|A01|
|3|14/03/24|24045|Philipa Gill|A01|
|3|14/03/24|24045|Philipa Gill travel|A02|
|3|14/03/24|24046|Bob Fisher|A01|
|3|21/03/24|24047|Martin MacInnes|A01|
|3|21/03/24|24047|Martin MacInnes travel|A02|
|3|21/03/24|24048|Jessica Andrews|A01|
|3|21/03/24|24048|Jessica Andrews travel|A02|
|3|21/03/24|24049|Olivia Mulligan|A01|
|3|21/03/24|24050|Allie Esiri|A01|
|3|21/03/24|24051|Simone Yasmin|A01|
|3|21/03/24|24051|Simone Yasmin travel|A02|
|3|21/03/24|24052|Mailchimp|A09|
|3|27/03/24|24053|Churchill S Patel|A03|
|3|27/03/24|24054|Cynthia Murphy|A01|
|3|27/03/24|24055|Jade Blood|A01|
|3|27/03/24|24056|Miki Berenyi|A01|
|3|27/03/24|24056|Miki Berenyi travel|A02|
|3|27/03/24|24057|Churchill Miki Berenyi|A03|
|3|28/03/24|24058|DP Harrison St Peter's audio|A04|
|3|28/03/24|24059|York Medical Society|A04|
|3|28/03/24|24060|Sheena Patel|A01|
|3|28/03/24|24061|Catherine Taylor|A01|
|4|04/04/24|24062|Angela Ranson -printing|A09|
|4|04/04/24|24063|Angela Ranson - expenses|A13|
|4|04/04/24|24064|The Crescent|A04|
|4|04/04/24|24065|The Basement|A04|
|4|04/04/24|24066|ShelbyGibbs March|A07|
|4|04/04/24|24067|ShelbyGibbs L Sissayfood|A03|
|4|04/04/24|24068|ShelbyGibbs Expenses|A13|
|4|08/04/24|24069|The Basement|A04|
|4|08/04/24|24070|Churchill R Behr|A03|
|4|08/04/24|24071|Churchill M MacInnes|A03|
|4|08/04/24|24072|ChurchillJAndrews|A03|
|4|08/04/24|24073|Churchill I Moore|A03|
|4|17/04/24|24074|Mailchimp|A09|
|4|18/04/24|24075|Rob O'Connor|A07|
|4|18/04/24|24076|Ian Moore|A01|
|4|18/04/24|24077|Churchill Sissay|A03|
|4|18/04/24|24078|L Sissay|A01|
|4|22/04/24|24078|L Sissaytravel|A02|
|4|22/04/24|24079
|Churchill Turton
|A03|
|4|23/04/24|24080|Eliza Chan-Ma|A01|
|4|30/04/24|24081|RJBarker|A01|
|4|30/04/24|24082|M Gibson|A01|
|5|15/05/24|24083
|Nic Fife
|A01|
|5|15/05/24|24084
|R O'Connor fnal
|A07|
|5|15/05/24|24084|S Gibbs fnal|A07|
|5|16/05/24|24085|Mailchimp|A09|
|12|||||
|5|01/05/24||Theatre 41 venue costs|A04|
|---|---|---|---|---|
|5|01/05/24||Theatre 41 venue costs|A01|
|5|01/05/24||GOH venue costs|A04|
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
|12|||||
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12
## ~~**Total £ 30,864.23**~~
|**Amount**|**Bank**
**Y/N **|
|---|---|
|£ 44.78|Y|
|£ 43.09|Y|
|£ 132.77|Y|
|£ 350.00|Y|
|£ 44.70|Y|
|-£ 105.00|Y|
|£ 47.29|Y|
|£ 49.99|Y|
|£ 45.49|Y|
|£ 46.52|Y|
|£ 35.00|Y|
|£ 100.00|Y|
|£ 39.46|Y|
|£ 300.00|Y|
|£ 44.30|Y|
|£ 499.98|Y|
|£ 1,000.00|Y|
|£ 600.00|Y|
|£ 1,000.00|Y|
|£ 600.00|Y|
|£ 43.53|Y|
|£ 909.02|Y|
|£ 1,368.00|Y|
|£ 599.99|Y|
|£ 200.00|Y|
|£ 1,000.00|Y|
|£ 1,504.11|Y|
|£ 335.00|Y|
|£ 600.00|Y|
|£ 240.00|Y|
|£ 442.13|Y|
|£ 466.28|Y|
|£ 1,000.00|Y|
|£ 600.00|Y|
|£ 43.70|Y|
|£ 100.00|Y|
|£ 75.00|Y|
|£ 100.00|Y|
|£ 250.00|Y|
|£ 300.00|Y|
|£ 105.00|Y|
|£ 105.00|Y|
|£ 400.00|Y|
|£ 136.49|Y|
|---|---|
|£ 75.00|Y|
|£ 75.00|Y|
|£ 50.00|Y|
|£ 700.00|Y|
|£ 200.00|Y|
|£ 100.00|Y|
|£ 200.00|Y|
|£ 100.00|Y|
|£ 75.00|Y|
|£ 240.00|Y|
|£ 100.00|Y|
|£ 16.55|Y|
|£ 43.50|Y|
|£ 105.00|Y|
|£ 200.00|Y|
|£ 150.00|Y|
|£ 350.00|Y|
|£ 60.00|Y|
|£ 105.00|Y|
|£ 360.00|Y|
|£ 290.00|Y|
|£ 232.70|Y|
|£ 250.00|Y|
|£ 42.78|Y|
|£ 18.20|Y|
|£ 300.00|Y|
|£ 223.20|Y|
|£ 1,000.00|Y|
|£ 18.48|Y|
|£ 21.55|Y|
|£ 223.20|Y|
|£ 160.00|Y|
|£ 160.00|Y|
|£ 160.00|Y|
|£ 105.00|Y|
|£ 44.56|Y|
|£ 600.00|Y|
|£ 250.00|Y|
|£ 160.00|Y|
|£ 3,600.00|Y|
|£ 167.24|Y|
|£ 105.00|Y|
|£ 100.00|Y|
|£ 250.00|Y|
|£ 150.00|Y|
|£ 100.00|Y|
|£ 472.69|Y|
|£ 787.81|Y|
|£ 44.26|Y|
||N|
|£ 100.00|C|
|---|---|
|£ 100.00|C|
|£ 1,480.89|C|
||C|
||N|
||N|
||N|
||N|
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||N|
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
||N|
|---|---|
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|£ -|N|
|£ -|N|
|£ -|N|
|---|---|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
|£ -|N|
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|Website & IT Charges|£ -|£ -|£ -|£ -|£ -|£ -|£ 425|£ 200|£ -|£ -|£ -|£ 200|£ 825||**_Website & IT Charges_**|£ -|£ -|£ -|£ -|£ -|£ -|£ 425|£ 625|£ 625|£ 625|£ 625|£ 825|£ 825|
|Admin Charges|£ -|£ -|£ 25|£ -|£ -|£ 25|£ -|£ -|£ 50|£ -|£ -|£ 100|£ 200||**_Admin Charges_**|£ -|£ -|£ 25|£ 25|£ 25|£ 50|£ 50|£ 50|£ 100|£ 100|£ 100|£ 200|£ 200|
|IE Fee|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -||**_IE Fee_**|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|
|Training|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -||**_Training_**|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|
|Annual meeting|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -||**_Annual meeting_**|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|
|Donations|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -||**_Donations_**|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|£ -|
||**£ 40**|**£ 40**|**£ 65**|**£ 540**|**£ 40**|**£ 665**|**£ 1,065**|**£ 1,240**|**£ 1,911**|**£ 640**|**£ 26,457**|**£ 13,000**|**£ 45,703**|||**£ 40**|**£ 80**|**£ 145**|**£ 685**|**£ 725**|**£ 1,390**|**£ 2,455**|**£ 3,695**|**£ 5,606**|**£ 6,246**|**£ 32,703**|**£ 45,703**|**£ 45,703**|
||||||||||||||||||||||||||||||
|||||**Surplus (Defcit) on Year**|||||||||**£ 3,797**||||||||||||||||
|**_Funds Bal B/Fwd_**|£ 24,846||||||||||||||||||||||||||||
|**_Funds Bal C/Fwd_**|**£ 24,806**|**£ 24,766**|**£ 24,701**|**£ 24,161**|**£ 24,121**|**£ 23,456**|**£ 22,391**|**£ 34,151**|**£ 32,240**|**£ 31,600**|**£ 41,643**|**£ 28,643**|||||||||||||||||
~~**Actual vs B t udge**~~
~~**Year**~~
|~~**Actual vs Budget**~~||||||~~**Yea**~~|~~**Yea**~~|
|---|---|---|---|---|---|---|---|
|||||||||
|~~**Month Ref**~~|**May**|||||||
|||||||||
|**_Income_**|**Actual Ytd**||**Budget Ytd**|||**Variance Ytd**||
|**_Gross Revenue from Events_**|£ 19,232.75||£ 36,000.00|||-£ 16,767.25||
|**_Poetry Competition Receipts_**|£ -||£ -|||£ -||
|**_Sponsorship_**|£ 13,000.00||£ 13,000.00|||£ -||
|**_Grants_**|£ -||£ -|||£ -||
|**_Book Sales Commission_**|£ 717.00||£ 500.00|||£ 217.00||
|**_AC Finalpayment_**|£ -||£ -|||£ -||
|**_Donations_**|£ -||£ -|||£ -||
||**£ 32,950**||**£ 49,500**|||**-£ 16,550.25**||
|||||||||
|**_Expenditure_**|**Actual Ytd**||**Budget Ytd**|||**Variance Ytd**||
|**_Artists' Fees_**|£ 8,922.70||£ 15,220.00|||-£ 6,297.30||
|**_Artists travel_**|£ 730.28||£ 1,585.00|||-£ 854.72||
|**_Artists accommodation_**|£ 1,288.48||£ 1,745.00|||-£ 456.52||
|**_Venue costs_**|£ 4,345.29||£ 3,692.00|||£ 653.29||
|**_Other event costs_**|£ -||£ -|||£ -||
|**_Poetry Competition Fees and Prizes_**|£ -||£ -|||£ -||
|**_Festival Director_**|£ 9,260.50||£ 12,000.00|||-£ 2,739.50||
|**_Festival brochure_**|£ 2,351.39||£ 2,836.00|||-£ 484.61||
|**_Publicity/PR Costs_**|£ 2,496.82||£ 6,165.00|||-£ 3,668.18||
|**_Insurances_**|£ 466.28||£ 1,035.00|||-£ 568.72||
|**_Visit York Membership_**|£ -||£ 400.00|||-£ 400.00||
|**_Website & IT Charges_**|£ 584.97||£ 825.00|||-£ 240.03||
|**_Admin Charges_**|£ 172.52||£ 200.00|||-£ 27.48||
|**_IE Fee_**|£ -||£ -|||£ -||
|**_Training_**|£ -||£ -|||£ -||
|**_Annual meeting_**|£ -||£ -|||£ -||
|**_Donations_**|£ -||£ -|||£ -||
|**_Book sales contra_**|£ -||£ -|||£ -||
||**£ 30,864**||**£ 45,703**|||**-£ 14,838.77**||
|||||||||
~~**r Ending: 31/05/2024**~~
|**Budget Yr**||**Balance Budget**|
|---|---|---|
|£ 36,000.00||£ 16,767.25|
|£ -||£ -|
|£ 13,000.00||£ -|
|£ -||£ -|
|£ 500.00||-£ 217.00|
|£ -||£ -|
|£ -||£ -|
|**£ 49,500**||**£ 16,550.25**|
||||
|**Budget Yr**||**Balance Budget**|
|£ 15,220.00||£ 6,297.30|
|£ 1,585.00||£ 854.72|
|£ 1,745.00||£ 456.52|
|£ 3,692.00||-£ 653.29|
|£ -||£ -|
|£ -||£ -|
|£ 12,000.00||£ 2,739.50|
|£ 2,836.00||£ 484.61|
|£ 6,165.00||£ 3,668.18|
|£ 1,035.00||£ 568.72|
|£ 400.00||£ 400.00|
|£ 825.00||£ 240.03|
|£ 200.00||£ 27.48|
|£ -||£ -|
|£ -||£ -|
|£ -||£ -|
|£ -||£ -|
|£ -||£ -|
|**£ 45,703**||**£ 14,838.77**|
||||
**York Literature Festival (Charity Number: 1165936)**
**Trustees Annual Report & Financial Statements for the year ended**
**31st May 2024**
## **York Literature Festival**
**(Charity Number: 1165936)**
## **Contents**
|**Index**|**Page**|
|---|---|
|**Report of the Trustees**|**1**|
|**Accounts**|**4**|
|**Liabilities**|**5**|
|**Notes to the Accounts**|**6**|
## **YORK LITERATURE FESTIVAL – BoT REPORT 2024 CYCLE**
## **01/07/2024**
GENERAL: The YLF board made the decision to go ahead with the 2024 festiv PURPOSE: The board’s overriding CIO purpose of delivering a high-quality liter
AIMS: The festival directors’ principal aim in 2023/24 was to ensure that a festiv STRATEGY: No money was lost because of hosting the festival in 2024.
Our event/ticket price profile was as follows.
|Free|£0-5|£6-10|£11-15|£16-20|£21-25|
|---|---|---|---|---|---|
|11|4|14|6|1|0|
It was good to see that the majority of the ticket prices were still within the £0-10 The festival operated with two Co-Directors responsible for the programming an
## **ARTISTIC CONTENT:**
We were able to contract nationally recognised figures within literature and popu High-level speakers in Politics and History, such as Iain Dale, Rafael Behr, Stev YSJU programme of six events, including the usual student showcase, a panel Poetry was well represented this year, with a Howl Owt collaboration, an Interna Several workshops were delivered this year, including a children’s illustration wo
There was some focused activity for children, including YA author Cynthia Murp
## _Genres included this year:_
|_Genres included this year:_|_Genres included this year:_|_Genres included this year:_|_Genres included this year:_|_Genres included this year:_|_Genres included this year:_|
|---|---|---|---|---|---|
|~~SF/Fantas/~~||||||
|Fiction|YA|~~y~~
Horror|Poetry|Food|Politics|
|6|1|4|6|1|3|
Although pleasing to see fiction and poetry as the majority genres here, the FDs
It is important for the YLF board to consider early on the number of events and t
## **VENUE PARTNERSHIPS AND SPONSORSHIP:**
## _Venues_
The use of venues for 2025 breaks down as follows:
|||||||
|---|---|---|---|---|---|
|**York Explore**|~~Grand Opera~~
House|~~York Medical~~
Society|~~York St John~~
University|St Peter’s School|The Mount School|
|7|1|3|10*|6|1|
*Please note that 4 of these events were the Folk Horror Day, which for the purposes of the YSJU sponso
## Err:509
## _York Explore Library_
York Explore Library hosted seven events, none of which sold out. This partners St Peter’s School.
The partnership with St Peter’s School was effective once again, with high level
## _Grand Opera House, York._
A costly venue, but helpful staff, not only on the day but also pre-event. They do
## _The Crescent Community Venue_
This year we returned to The Crescent after a successful event in 2023. Our foc York St John University
Sponsorship from YSJU was achieved again in July 2023. After an initial one-ye
In terms of the sponsorship agreement requirements, we carried out several act
Collaboration between the logistical teams at YSJU and the YLF festival directo
The programming project involved two postgraduate students who saw the plan
## _York Theatre Royal_
York Theatre Royal once again ran our box office and this process seemed to o
_Theatre @41_
This venue was used for the first time by the student programming team as a ve
_The Basement_
Used for two events, both of which worked reasonably successfully in the space
## _The Mount School_
We do have a history with this venue which has waned in recent years. They we
## _The Blue Boar_
Utilised because of the connection with Howlers Open Mic night, but a useful ev
## _York Medical Society_
Used for the first time in a while this year and the three events hosted here rece
Upon reflection The Mount School and The Basement are not ideal venues in te
MARKETING AND PR:
Publicity Routes explored this year:
YO1 Radio
BBC Radio York - Caroline Quentin and RJO York Mix - article published 3 Feb York Independent Life Indie York
York Mumbler - will be highlighting our children’s events on the 2nd in conjuncti Little Vikings - have added our children’s events to their online calendar and sen York Food Festival (for Grace Dent and Food writers specifically).
The Handy Mag package
Interview with YorkTV, Channel 7. York Press Package Railing Banners
Despite the above, it has been noted that our physical presence within the city d
Reciprocal marketing is something we could explore in more depth next year. R
## **SOCIAL MEDIA MARKETING**
Social media marketing this year consisted largely of static informative posts ab
For Natalie Haynes, we used a local BookToker to create a video on the event w
Some feedback from audiences included that the green colour scheme that ties **BROCHURE DISTRIBUTION**
4000 copies of the brochure were printed and delivered. The following distributio
York Explore - 950 (for distribution across network) York Theatre Royal - 500 York St John University - 750 Residents’ Weekend - 200 (handed out) Little Apple - 100 St Peter’s School - 100 The Mount - 100 The Crescent - 100 Board of Trustees for distribution - 300 Uni of York - 100 Visit York - 200 Theatre@41 - 100 The Basement - 100 Conference of the North (through Fox Lane Books) - 100 Early events distribution - 200 Spare – 0 Total = 4000
## **FINANCE:**
The financial success of the 2023 festival is down to the continuation of sponso
## **GOVERNANCE AND STRUCTURE:**
This aspect of the festival was a challenge for the FDs during the cycle, with dec
Board expertise in marketing/publicity and funding would be helpful to bolster th
## **APPENDIX ONE: EVENT ATTENDANCE**
## **Below are attendance figures for each event during YLF 2024:**
|Caroline|Caroline|
|---|---|
|Quentin|171|
|Iain Dale
(YSJU Folk|99|
|
Horror Day)
(YSJU Folk|86|
|
Horror Day)
Cynthia|94|
|
Murphy
illustration|12|
|workshop)
(Children’s|11|
|Poetry)
Horror|11|
|workshop)
(YSJU Folk|22|
|
Horror Day)
Folk Horror|80|
|Day)
How to Get|94|
|Published
Mingya|100|
|
Powles
Literary|35|
|
Salon
Day Poetry|40|
|
Showcase|60|
|Chris Mullin|132|
|Rafael Behr
Student|116|
|---|---|
|Showcase
Nicholas|67|
|Royle|22|
|Ian Moore
Steve|20|
|Richards
Martin|121|
|MacInnes
Jessica|38|
|Andrews
Brontes and|31|
|Satire
Catherine|82|
|Taylor
Natalie|35|
|Haynes|345
specific|
|Zine Fair
Sheena|
moment)|
|Patel
Venue|20|
|Stories|37|
|Miki Berenyi
and Eliza|54|
|Chan
Matthew|31|
|Gibson|24|
|Howl Owt
Lemn|26|
|Sissay
Stuart|404|
|Turton|47|
|**TOTAL**|**2592**|
val in late summer of 2023. Deliberation and YLF board considerations meant tha rature festival for the general public in York and the North East was achieved in
val happened and, therefore, this aim was met. The parameters of the York St Jo
|£26-30|£30+|Total|
|---|---|---|
|0|0|36|
0 bracket, representing a good offer to the audience. High profile events that are
nd running of events.
ular culture, including Martin MacInnes, Jessica Andrews, Sheena Patel, Natalie
ve Richards, Chris Mullin and food writers Ella Risbridger and Nina Mingya Powl
focused on writing the future, a panel on how to get published and a very succes ational Women’s Day Poetry Showcase, the Polari Literary Salon and festival he orkshop, a folk horror workshop, a writing the future workshop and the Zine fair,
phy, but this continues to be an area for improvement (see below).
|~~Gettin~~|~~Gettin~~|~~Gettin~~|~~Gettin~~|
|---|---|---|---|
|Academic|~~g~~
Published|Memoir|History|
|5|5|4|1|
s think it is important to try and achieve more literary and fiction events. Also, op
their subject matter moving forward into future annual cycles, and this can then b
|Theatre@41|The Basement|The Crescent|Museum Gardens+|The Blue Boar|
|---|---|---|---|---|
|1|2|3|2|1|
orship agreement was counted as one booking (meaning that we met the agreement stipulation of 6 events
ship remains stable and effective, with benefits to both sides. A perfect venue sp
s of AV and staff support for the six events hosted at their Memorial Hall venue.
o have a publicity network, but not sure how effective this was. There are high co
cus for this venue was once again music memoir events, with the launch of an ac
ear sponsorship agreement, this was increased to a three-year contract, meanin tivities to ensure that these were met and achieved. YSJU branding was present ors also improved, with extra input this year from the marketing team, who helped nning of three events through from conception to hosting. These events were the
operate smoothly and without concern. No event held here, but this should be an
enue for the Polari Literary Salon. It was a great performance space and should
e. There were problems with AV and microphones for both events which needs t
ere utilised for the Food Writing event. The space is useful and flexible, but the v
vent space for a small number.
eived great feedback for the ambience of the venue. For anything which may hav erms of location, atmosphere and technological requirements. Both venues have
on with Snooks trail launch. nt a media pack for us to consider in future
during March could be better. More posters, banners, brochure distribution in pe
Reach out to other local organisations for features on the platforms and in their ne
bout upcoming events in the lead up. We have sporadically used TikTok’s and re which had no marked effect on sales but is good for promoting brand awareness s in with the logo was not aesthetically pleasing despite being clearly associated
on occurred:
rship funds. However, the ticket income was not anywhere near covering the cos
cisions taking a long time to be made. Communications were troubled and dishe
he skill set and operational advice required by festival directors.
at programming for the festival did not start in earnest until November 2023. In h 2024 and we provided a platform for local writing talent to engage with a wider a ohn University sponsorship were also met in terms of the FDs programming of fe
e able to bring in high ticket prices are lacking, but we did programme an event a
e Haynes and Lemn Sissay.
les.
ssful Folk Horror Day.
eadliner Lemn Sissay with a tremendous performance.
which also included practical elements.
en mics do need to be included in the programme, but all but one of the poetry e
be implemented by continued utilisation of operational support such as voluntee
s overall)
pace for debut authors. However, there was not much visible marketing of the ev
AV charges were asked for late in the process, something which YLF will have
osts for events here and we have to be sure that they will work. High costs mean
cademic book and then an event with Miki Berenyi. Although promotion of the m
g that there was £13K of sponsorship funding from them, as well as another £7K t across festival materials and in venues. A member of YSJU staff continued on d to promote the festival on campus and provided space for railing banners prom e Polari Literary Salon, the International Women’s Day Poetry Showcase and the
n aim for 2025.
be considered again as a potential venue in future festivals. They were keen to
to be noted if using in the future. Technology was ineffective which did lead to co
venue does feel out of town and there is a significant walk from parking to the ve
ve a quirky edge (horror, fantasy spring to mind) this venue adds to the feel of th
e limitations that impact on the audience experience.
rson could be beneficial in future years.
ewsletters. Tailor these on an event-by-event basis to ensure we are reaching th
eels to showcase festival atmosphere. We have gained followers on each of the
s amongst the 18-24 demographic.
with the brand. Could a potential new branding kit and style be worth considerin
sts of the events, with the sponsorship funds essential for YLF to cover the expe
eartening at times too. Governance needs to be streamlined for future cycles and
hindsight, this was very late and did present logistical challenges for the festival d
audience.
estival events. The festival did make an overall profit in 2024, achieved primarily
at Grand Opera House (see below).
events this year were more panel or performance orientated. More focus can be
ers, internship/placements or “in-kind” support from sponsorship.
vents from YE, who had also promised to find a school audience for Cynthia Mur
to be more proactive about when hosting events at this venue in the future. St P
n that it will be a higher ticket price for audiences. FDs believe that it was this an
music memoir events proved difficult, in the end there was good attendance acros
K in-kind support. This arrangement will continue (review dependent) until 2026. the board. Events on YSJU campus were of a literary nature and were in line wi moting the festival. More in-house communication was achieved through YSJU e e Zine Fair. Both FDs were in constant contact with the team and were there to p
work with us and provided ticket sales provision for the event and online publicit
omplaints, obstructed view in places, cold and damp smelling. The venue also d
enue. Many audience members struggled to find it - particularly as they were not
he event. One to definitely keep in mind for specific events in the future. Charge f
he demographic for each event.
platforms we have used and during peak festival season, engagement is good.
ng?
enses of pre-festival preparations. Routes to extra income need to be considered
d clearer policies of practice instigated and communicated.
directors. York St John sponsorship continued in this annual cycle, with a new th
through budget management and strategic marketing costs, offset by the spons
achieved here. Children’s events need to have a strategic approach for 2025, m
rphy which failed to materialise (YLF had allocated 30 tickets for this). Also, ther
Peter’s School remains a key partner though. Provision is always professional. F
d the fact that it was Easter Saturday that resulted in the two events struggling to
ss the day. Across both events there were around 100 people. Although down o
ith the institution's strategic objectives and staff research interests. Student oppo emails and newsletters to both students and staff. Although presence and aware provide advice and developmental feedback to the students involved. They also
ty. Charge for venue hire.
id not appear to distribute all of their brochures which is a shame as we could ha
able to enter through the main entrance. There is a lot of safeguarding to consid
for venue hire.
d to ensure longer term prosperity for the festival. The year-end accounts are pre
hree-year deal signed off in July 2023. The agreement contained stipulations reg
sorship funding.
maybe with one high profile headliner.
e is no AV provision for events. In future festivals, it may be good to consider ho
D advice would be for early contact with this venue in the next cycle to firm up p
o sell – ultimately leading to the cancellation of Grace Dent. Despite some audie
on the venue’s activities last year, they were extremely happy with the turnout an
ortunities were available through the student programming project, the volunteer ness were increased across the university community, there is still room for mor had to report their plans to the YLF Board of Trustees and handled this requirem
ave distributed them elsewhere. Charge for venue hire.
der with this venue which is important to the school and whilst that is completely
edicted to be c.£27K with a profit of £2K for this annual cycle.
garding continued student engagement, research input and community outreach
ow we can support this, maybe through hiring or purchase of AV equipment whe
parameters of operation. Some audience feedback this year did indicate that the
ence interaction from Lemn (which ultimately we can not control) the event was h
nd the events themselves and are keen to continue to develop the working relatio
ring community and the student showcase event. Student’s gained vocational ex re work to be done here in the next two years of the remaining sponsorship agre ment in a professional manner. Feedback from stakeholders in these events was
y understandable it does make the venue less desirable when considering it for f
. The festival consisted of 36 events, taking place between 28th Feb and 30th M
re needed.
venue isn’t ideal for larger book signings, particularly with the example of Natali
hugely successful in terms of audience feedback and did make a small profit des
onship with YLF in the future. The small room in The Crescent was also used for
xperiences through these opportunities. YSJU staff were involved with hosting ev eement.
s that the student team handled themselves very professionally. The audience re
uture festivals. The communication between the staff at the venue and the FD’s
March 2024. Overall, the festival was a success and is in a favourable position m
e Haynes.
spite the financial pressures delivered by the Grace Dent cancellation. If the date
r the Zine Fair, which proved to be an effective space for this kind of “pop-in” act
vents, including the Folk Horror Day, Nicholas Royle, Catherine Taylor, Martin M
eactions at all of these events demonstrated that the team did a remarkable job o
was lacking and finalising details was difficult. How the board wishes to continu
oving forward into the next annual cycle for 2024-25.
e and the artist work, then this venue can be highly successful.
tivity. Charge for AV technician, but room for free.
MacInnes and the Brontes and Satire talk.
of hosting and organizing. Report and feedback from the student team on their fe
e with this collaboration needs discussion.
eelings about the project will be provided.
## **York Literature Festival**
## (Charity Number: 1165936)
|**York Literature Festival**
(Charity Number: 1165936)|||
|---|---|---|
||||
|~~**Receipts & payments accounts for the year**~~
~~**ended:**~~|**31st May 2024**||
|**Unrestricted Restricted**
**funds**
**funds**
**Receipts**
**£**
**£**
Events
19,233
-
Sponsorship
13,000
-
Book sales
717
-
**Total receipts**
**32,950**
**-**
**Payments**
Artists' fees & expenses
11,186
-
Venue costs
4,345
-
Festival director
9,261
Administration assistant
-
-
Festival brochure costs
2,351
-
Publicity & PR
2,497
-
Insurance
466
IT charges
585
-
Administration costs
173
-
IE fee
-
-
**Total payments**
**30,864**
**-**
**2,086**
**-**
**-**
**-**
**Balance brought forward**
**24,846**
**-**
**Balance carried forward**
**26,932**
**-**
**Net of**
**receipts/(payments)**
**Transfer between**
**accounts**|**2024**
**Total**
**funds**
**£**
19,233
13,000
717
**32,950**
11,186
4,345
9,261
-
2,351
2,497
466
585
173
-
**30,864**
**2,086**
**-**
**24,846**
**26,932**|**2023**
**Total**
**funds**
**£**
11,175
13,000
670
**24,845**
7,354
366
-
5,000
1,926
1,381
1,235
28
-
**17,290**
**7,555**
**-**
**17,291**
**24,846**|
41
## **York Literature Festival**
(Charity Number: 1165936)
|~~**Statement of assets and**~~
~~**at:**~~|~~**liabilities**~~|**31st**|**May 2024**||
|---|---|---|---|---|
||||**2024**|**2023**|
||**Unrestricted**|**Restricted**|**Total**|**Total**|
||**funds**|**funds**|**funds**|**funds**|
|**Assets**|**£**|**£**|**£**|**£**|
|**Cash at bank and in**|||||
|Current bank account
**hand**|26,772|-
|26,772
|24,686|
|Paypal|1|-
|1
|1|
|Petty cash|159|-
|159
|159|
||**26,932**|**-**
|**26,932**
|**24,846**|
||||**2024**|**2023**|
||**Unrestricted**|**Restricted**|**Total**|**Total**|
||**funds**|**funds**|**funds**|**funds**|
|**Liabilities**|**£**|**£**|**£**|**£**|
|Artist fee & travel|350|-
|350
|245|
|Independent examination fee|330|-
|330
|-|
||**680**|**-**
|**680**
|**245**|
42
**York Literature Festival** (Charity Number: 1165936)
**Notes to the accounts for the year ended: 31st May 2024**
## **Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
||**Approval of accounts for theyear ended:**
**31st May 2024**|
|---|---|
||24/06/2024
**Date**
Henry Raby
24/06/2024
**Signed for and on behalf of the truste Date**
HenryRaby
Co-Chair
**Print name**
**Position (e.g. Chair etc)**
The report and accounts were approved
at a meeting of the Trustees held on:|
43