2021-05-31-accounts

York Literature Festival

(Charity Number: 1165936)

Trustees Annual Report & Financial Statements for the year ended

31st May 2021

Charity accounts preparation & independent examination service

York Literature Festival

(Charity Number: 1165936)

Contents
Index	Page
Report of the Trustees	1
Independent Examiner's Report	5
Receipts & Payments Accounts	6
Statement of Assets and Liabilities	7
Notes to the Accounts	8

Trustees' Annual Report

From: 01 June 2020 To: 31 May 2021 Charity's full name York Literature Festival CIO Registered Charity number 1165936

Objectives and activities

Summary of the purposes of the charity set out in its governing document

York Literature Festival CIO’s (YLF) mission is to deliver a high-quality literature festival for the general public in York and the North East and to provide a showcase for local writing talent to engage with a wider audience.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts

As all venues remained closed in the year no live events were considered in the year. The charity utilised the prior year funds from Arts Council England to put on five events through the streaming platform MyVLF in October 2020,

The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

In 2019/20 YLF received a grant from Art Council England (ACE) to support a diversity project as part of the 2020 festival which was subsequently cancelled. ACE confirmed that the remianing grant could be utilised for on-line events held in October 2020. These events included some of those included in the original grant funded programme.

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Financial review

Review of the charity’s financial position at the end of the period

During the year the funds received from ACE were utilised on an on-line programme in October 2020 and the balance of the grant was subsequently released, Minimal funds were used on operating the charity in the year.

Statement explaining the policy for holding reserves stating why they are held

Reserves are held to finance the next year's festival which is normally held in the March following the year end.

Amount of reserves held

At the 31 May 2021 unrestricted funds amounted to the reserves stood at £14,260.

Reasons for holding zero reserves

N/A

Funds materially in deficit None.

Explanation of any uncertainties about the charity continuing as a going concern See review of financial position above.

Structure, governance and management

Description of the charity's trusts Type of governing document Constitution. How the charity is constituted YLF is a Charitable Incorporated Organisation. Trustee selection methods including Trustees are selected by personal invitation subject to an appropriate details of any constitutional resolution approved by the Board of Trustees. provisions

Additional governance issues

YLF's Board of Trustees act as the Management Team, supported by the Festival Director. They are assisted in this task by a number of volunteers and strategic partners. These include St Peter's School, York St John University, York Theatre Royal and York Explore. YLF also works closely with Make It York and other local organisations.

2

Reference and administration details

Charity's full name York Literature Festival.

Names of the trustees who manage the charity Huntington York. Postcode YO30 6LE Other names the charity is known by York Literature Festival Group, YLF. Charity’s principal address 37 Compton Street	Names of the trustees who manage the charity Huntington York. Postcode YO30 6LE Other names the charity is known by York Literature Festival Group, YLF. Charity’s principal address 37 Compton Street	Names of the trustees who manage the charity Huntington York. Postcode YO30 6LE Other names the charity is known by York Literature Festival Group, YLF. Charity’s principal address 37 Compton Street	Names of the trustees who manage the charity Huntington York. Postcode YO30 6LE Other names the charity is known by York Literature Festival Group, YLF. Charity’s principal address 37 Compton Street
Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Name of trustees holding title toproperty belonging to the charity Sally O'Connor Member Angela Ranson Secretary Rob O'Connor Chair Jeff Todd Treasurer Henry Raby From 23 September 2020 Member
Trustee name		Dates acted if not for wholeyear
N/A
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Names and addresses of advisers

Type of adviser	Name	Address
Independent Examiner Karen Wood ACMA Outsource Accountancy Services & Independent Examinations York. YO1 8SH Hiscox Building, Peasholme Green York YO1 6ET Bankers The Co-operative Bank 15-17 Feasegate

Name of chief executive or names of senior staff members

N/A

3

Declaration

The trustees declare that they have approved the Trustees Annual Report and Accounts

Signed on behalf of the charity's trustees

Signature Full Name Rob O'Connor Position Chair Date

4

York Literature Festival

(Charity Number: 1165936)

Receipts &payments accounts for theyear ended:	Receipts &payments accounts for theyear ended:	Receipts &payments accounts for theyear ended:	31st May 2021	31st May 2021
Balance brought forward Transfer between accounts Balance carried forward Total payments Payments Donations Net of receipts/(payments) Grants received IT charges Administration costs IE fee Poetry competition fees & prizes Festival director/management fees Festival brochure costs Insurances Publicity & PR Venue costs Poetry competition Sponsorship Book sales Artists' fees & expenses Other income Total receipts Receipts Events	Unrestricted funds £ - - - - - 62 62 (233) - - - - 379 - 407 49 300 - 902 (840) - 15,100 14,260	Restricted funds £ - - - 1,165 - - 1,165 2,942 5,203 - - - 98 - - - - - 8,243 (7,078) - 7,078 -	2021 Total funds £ - - - 1,165 - 62 1,227 2,709 5,203 - - - 477 - 407 49 300 - 9,145 (7,918) - 22,178 14,260	2020 Total funds £ 2,358 4,778 15,250 10,490 22 - 32,898 1,400 271 3,024 9,000 4,392 4,662 448 24 321 270 200 24,012 8,886 - 13,292 22,178

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York Literature Festival

(Charity Number: 1165936)

Statement of assets and liabilities at:		31st May 2021
	Unrestricted funds £ 14,255 5 - 14,260 Unrestricted funds £ - -	Restricted funds £ - - - - Restricted funds £ - -	2020 Total funds £ 22,165 13 -
			22,178
			2020 Total funds £ 300

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York Literature Festival

(Charity Number: 1165936)

Notes to the accounts for the year ended: 31st May 2021

1. Basis of accounts

The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.

2. Restricted funds

Restricted funds all relate to a grant received from Arts Council England (ACE) for a diversity project at the 2020 festival, however only one event was held prior to the cancellation of the festival in March 2020. ACE subsequently confirmed the utilisation of the remaining funds for on-line events which were held in October 2020 and subsequently released the balance 10% of the grant..

	Approval of accounts for theyear ended:	31st May 2021
	Signed for and on behalf of the trustees Print name The report and accounts were approved at a meeting of the Trustees held on:	Date Date Position (e.g. Chair etc)

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