## **York Literature Festival**
**(Charity Number: 1165936)**
# **Trustees Annual Report & Financial Statements for the year ended**
**31st May 2021**
Charity accounts preparation & independent examination service
## **York Literature Festival**
**(Charity Number: 1165936)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**5**|
|**Receipts & Payments Accounts**|**6**|
|**Statement of Assets and Liabilities**|**7**|
|**Notes to the Accounts**|**8**|
## **Trustees' Annual Report**
**From:** 01 June 2020 **To:** 31 May 2021 **Charity's full name** York Literature Festival CIO **Registered Charity number** 1165936
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
York Literature Festival CIO’s (YLF) mission is to deliver a high-quality literature festival for the general public in York and the North East and to provide a showcase for local writing talent to engage with a wider audience.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
As all venues remained closed in the year no live events were considered in the year. The charity utilised the prior year funds from Arts Council England to put on five events through the streaming platform MyVLF in October 2020,
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
In 2019/20 YLF received a grant from Art Council England (ACE) to support a diversity project as part of the 2020 festival which was subsequently cancelled. ACE confirmed that the remianing grant could be utilised for on-line events held in October 2020. These events included some of those included in the original grant funded programme.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
During the year the funds received from ACE were utilised on an on-line programme in October 2020 and the balance of the grant was subsequently released, Minimal funds were used on operating the charity in the year.
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves are held to finance the next year's festival which is normally held in the March following the year end.
## **Amount of reserves held**
At the 31 May 2021 unrestricted funds amounted to the reserves stood at £14,260.
## **Reasons for holding zero reserves**
N/A
**Funds materially in deficit** None.
**Explanation of any uncertainties about the charity continuing as a going concern** See review of financial position above.
## **Structure, governance and management**
**Description of the charity's trusts Type of governing document** Constitution. **How the charity is constituted** YLF is a Charitable Incorporated Organisation. **Trustee selection methods including** Trustees are selected by personal invitation subject to an appropriate **details of any constitutional** resolution approved by the Board of Trustees. **provisions**
## **Additional governance issues**
YLF's Board of Trustees act as the Management Team, supported by the Festival Director. They are assisted in this task by a number of volunteers and strategic partners. These include St Peter's School, York St John University, York Theatre Royal and York Explore. YLF also works closely with Make It York and other local organisations.
2
## **Reference and administration details**
**Charity's full name** York Literature Festival.
|**Names of the trustees who manage the charity**
Huntington
York.
**Postcode** YO30 6LE
**Other names the charity is known by**
York Literature Festival Group, YLF.
**Charity’s principal address**
37 Compton Street|**Names of the trustees who manage the charity**
Huntington
York.
**Postcode** YO30 6LE
**Other names the charity is known by**
York Literature Festival Group, YLF.
**Charity’s principal address**
37 Compton Street|**Names of the trustees who manage the charity**
Huntington
York.
**Postcode** YO30 6LE
**Other names the charity is known by**
York Literature Festival Group, YLF.
**Charity’s principal address**
37 Compton Street|**Names of the trustees who manage the charity**
Huntington
York.
**Postcode** YO30 6LE
**Other names the charity is known by**
York Literature Festival Group, YLF.
**Charity’s principal address**
37 Compton Street|
|---|---|---|---|
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|**Name of trustees holding title toproperty belonging to the charity**
Sally O'Connor
Member
Angela Ranson
Secretary
Rob O'Connor
Chair
Jeff Todd
Treasurer
Henry Raby
From 23 September 2020
Member||||
|**Trustee name**||**Dates acted if not for wholeyear**||
|N/A||||
|**Funds held as custodian trustees on behalf of others**||||
|Description of the assets held in
this capacity|N/A|||
|Name and objects of the charity
on whose behalf the assets are
held and how this falls within the
custodian charity’s objects|
N/A|||
|Details of arrangements for safe
custody and segregation of such
assets from the charity’s own
assets|
N/A|||
## **Names and addresses of advisers**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Independent**
**Examiner**
Karen Wood ACMA
Outsource Accountancy Services & Independent
Examinations
York.
YO1 8SH
Hiscox Building, Peasholme Green
York
YO1 6ET
**Bankers**
The Co-operative Bank
15-17 Feasegate|||
## **Name of chief executive or names of senior staff members**
N/A
3
## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature Full Name** Rob O'Connor **Position** Chair **Date**
4
## **York Literature Festival**
(Charity Number: 1165936)
|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**Receipts &payments accounts for theyear ended:**|**31st May 2021**|**31st May 2021**|
|---|---|---|---|---|
|**Balance brought forward**
**Transfer between accounts**
**Balance carried forward**
**Total payments**
**Payments**
Donations
**Net of receipts/(payments)**
Grants received
IT charges
Administration costs
IE fee
Poetry competition fees & prizes
Festival director/management fees
Festival brochure costs
Insurances
Publicity & PR
Venue costs
Poetry competition
Sponsorship
Book sales
Artists' fees & expenses
Other income
**Total receipts**
**Receipts**
Events|**Unrestricted**
**funds**
**£**
-
-
-
-
-
62
**62**
(233)
-
-
-
-
379
-
407
49
300
-
**902**
**(840)**
**-**
**15,100**
**14,260**|**Restricted**
**funds**
**£**
-
-
-
1,165
-
-
**1,165**
2,942
5,203
-
-
-
98
-
-
-
-
-
**8,243**
**(7,078)**
**-**
**7,078**
**-**|**2021**
**Total**
**funds**
**£**
-
-
-
1,165
-
62
**1,227**
2,709
5,203
-
-
-
477
-
407
49
300
-
**9,145**
**(7,918)**
**-**
**22,178**
**14,260**|**2020**
**Total**
**funds**
**£**
2,358
4,778
15,250
10,490
22
-
**32,898**
1,400
271
3,024
9,000
4,392
4,662
448
24
321
270
200
**24,012**
**8,886**
**-**
**13,292**
**22,178**|
6
## **York Literature Festival**
(Charity Number: 1165936)
|**Statement of assets and liabilities at:**||**31st May 2021**||
|---|---|---|---|
||**Unrestricted**
**funds**
**£**
14,255
5
-
**14,260**
**Unrestricted**
**funds**
**£**
-
**-**|**Restricted**
**funds**
**£**
-
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
22,165
13
-|
||||**22,178**|
||||**2020**
**Total**
**funds**
**£**
300|
7
## **York Literature Festival**
(Charity Number: 1165936)
**Notes to the accounts for the year ended: 31st May 2021**
## **1. Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Restricted funds**
Restricted funds all relate to a grant received from Arts Council England (ACE) for a diversity project at the 2020 festival, however only one event was held prior to the cancellation of the festival in March 2020. ACE subsequently confirmed the utilisation of the remaining funds for on-line events which were held in October 2020 and subsequently released the balance 10% of the grant..
||**Approval of accounts for theyear ended:**|**31st May 2021**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the Trustees held on:|**Date**
**Date**
**Position (e.g. Chair etc)**|
8