The Friends of Roundhay St. John's Church
Charity number 1165879
Annual Report and Financial Statements
for the year ended 31 March 2024
The Friends of Roundhay St. John's Church
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Receipts and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 to 7 |
Prepared by West Yorkshire Community Accountancy Service CIO
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The Friends of Roundhay St. John's Church
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Martin Muers Chair Lynne Staveley Roger Potts Joint Treasurer Edward Lax Joint Treasurer Deceased on 23 October 2023 David Whittaker Anne Muers Charity number 1165879 Registered in England and Wales
Charity number
Registered and principal address Milestone, 16A Breary Lane, Bramhope, Leeds. LS169AE.
Bankers
Santander HSBC 2 Triton Square PO Box 105 Regents Place 33 Park Row London Leeds NW1 3AN LS1 1LD
Accountants West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a CIO formed on 4 March 2016 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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The Friends of Roundhay St. John's Church
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
The object of the Friends of Roundhay St. John's Church is for the benefit of the public to maintain, repair, restore, preserve, improve and enhance the fabric of the church of Roundhay St Johns, Leeds its monuments, fixtures, fittings, furniture, stained glass, ornaments, and other chattels and its churchyard.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular members of the public have mentioned and complimented us on the state of the churchyard.
Achievements and performance
The mowers used have been two Ariens mowers. Ariens is a North American make and they have coped with the relatively heavy duty work asked of them admirably, but for perhaps 18 months we have noticed that when they have malfunctioned and there has been a need to return the machines to the lawnmower engineers that obtaining the appropriate spare parts has been increasingly slow. Very recently one of the machines malfunctioned and the Engineers eventually reported to us that it was proving impossible to obtain the required spare part and that the machine was therefore unrepairable. Further enquiry has revealed that Ariens are no longer exporting lawnmowers to Europe. With advice from the Engineers we have replaced this machine with a Chinese machine which we are advised is as robust. We are retaining the now non functioning Ariens as a possible donor of parts for the other machine which continues to operate until that becomes unworkable. Looking back the decision to buy the Ariens, one of which was new and the other second-hand was a good decision and as the lawnmower engineers informed us “they owed us nothing”. The machines coped effectively with very rough cutting for a number of years. So far the new machine looks to be every bit as robust and capable.
With help from several other volunteers we have maintained the North Graveyard in a presentable condition such that the regular and moderately frequent visitors can access their family graves easily. We have arranged and paid for the restoration of a number of dilapidated graves from the charity’s funds. We have both improved the security and damp proofing of the onsite storage shed which has been created utilising three adjacent walls which happen to be in close proximity towards the east end of the church and when roofed over with the provision of a door have created a storage facility. This enables satisfactory, safe and dry storage of the lawn mowers and strimmer's which in general give excellent and satisfactory service. At times because of the relatively heavy duty nature of the work asked of the machinery they do malfunction and two of us are involved in taking them to/from the lawnmower engineers for repair.
Financial review
The net receipts for the year were £1,464, including net receipts of £135 on unrestricted funds and net receipts of £1,329 on restricted funds after transfers.
Reserves policy
The charity's free reserves, at the year end were £9,359. There is no reserves policy at the moment.
Approved by the board of trustees on 19/11/24
Roger Potts (Trustee)
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The Friends of Roundhay St. John's Church
Receipts and payments account for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Receipts Donations (2) 2,321 Gift aid 526 Total receipts 2,847 Payments Maintenance 1,477 Equipment 488 Insurance - Accountancy 189 Bank charges - Subscriptions 120 Total payments 2,274 Net receipts / (payments) 573 Transfers between funds (438) Net movement in funds 135 Fund balances brought forward 9,224 Fund balances carried forward (3) 9,359 |
2024 Restricted funds £ 1,964 - 1,964 287 275 449 - 62 - 1,073 891 438 1,329 1,176 2,505 |
2024 Total funds £ 4,285 526 4,811 1,764 763 449 189 62 120 3,347 1,464 - 1,464 10,400 11,864 |
2023 Total funds £ 2,500 375 |
|---|---|---|---|
| 2,875 | |||
| 3,755 191 438 180 62 40 |
|||
| 4,666 | |||
| (1,791) - |
|||
| (1,791) 12,191 |
|||
| 10,400 |
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The Friends of Roundhay St. John's Church
Statement of assets and liabilities
| as at 31 March 2024 2024 Unrestricted £ Cash funds Cash at bank 9,359 Total cash funds 9,359 |
2024 Restricted £ 2,505 2,505 |
2024 2023 Total Total £ £ 11,864 10,400 11,864 10,400 |
|---|---|---|
Assets retained for the charity's own use Wheeled strimmer Strimmer x3 Lawnmower x2 Storage shed
| Liabilities Accounts preperation |
2024 £ 462 |
|---|---|
| 462 |
The financial statements were approved by the board of trustees on 19/11/24
Roger Potts (Trustee)
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The Friends of Roundhay St. John's Church
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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The Friends of Roundhay St. John's Church
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Restricted funds North Churchyard Fund name North Churchyard |
Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 1,176 1,964 1,073 438 2,505 1,176 1,964 1,073 438 2,505 Purpose of restriction Towards the upkeep, maintenance, repairs, restoration, preservation, and improvements of the North Churchyard. |
Balance c/f £ 2,505 |
|---|---|---|
| 2,505 |
3 Trustee expenses
No trustee received any expenses during this year or the previous year.
4 Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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