2023-03-31-accounts - Waterlooville Area Community Association CIO

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Contents
Trustees'	Annual report
Independent Examiner's			Report
Statement	of Financial		Activities	10
Statement	offinancial	position
Notes to the Financial		Statements		12-20

Objectiv	es and Activ	iti	es
			SQRP reference
Summary	ofthe purposes	of		The Objects ofthe CIO are to promote the
the charity	as set out in its			benefit ofthe inhabitants ofthe area of benefit
governing	document			without distinction ofsex, sexual orientation,
				age, disability, nationality, race or of political,
				religious or other opinions, by associating
				together the said inhabitants and the statutory
				authorities, voluntary and other organisations
				in a common effort to advance education and
				to provide facilities in the interests ofsocial
				welfare for recreation and leisure-time
				occupation with the object of improving the
				conditions of life forthe said inhabitants
				To establish, or secure the establishment of	a
				Community Centre and to maintain and
				manage the same (whether alone or in co-
				operation with any statutory authority or other
				person or body) in furtherance ofthe Objects.
				To promote such other charitable purposes	as
				may from time to time be determined.
				The Charity shall be non-party in politics and
				non-sectarian in religion.
				The area of benefit shall be Waterlooville,
				Cowplain, Purbrook, Widley and
				neighbourhood and more specifically defined
				as Portsdown Hill Road to the South, A3(M)	to
				the east, Woodcraft Lane/Lovedean
				Lane/Portsmouth Road/Dell Piece West to the
				North and Newlands Lane/Widley
				Walk/Closewood Road to the West

Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Summary ofthe main activities in relation to those	Para 1.17and 1.19	The main activities for public benefit isto:
purposes		for the public							(a) provide a safe, warm and welcoming
benefit,	in	particular,				the			environment and offer public facilities
activities,		projects		or					that are modern, clean and
services	identified			in		the			environmentally sustainable;
accounts.
									(b) promote the availability ofclasses	for
									further education, relaxation, personal
									well-being, and social and emotional
									SUPPoftf
									(c) bring together in conference
									representatives ofvoluntary
									organisation, Government
									departments, statutory authorities	and
									individuals;
									(d) arrange and provide for, either alone		or
									with others, the holding ofexhibitions,
									meeting, lectures, seminars and
									training courses;
									(e) collect and disseminate information		on
									all matters relating to its objects and		to
									exchange such information with other
									bodies having similar objects;
									raise funds and invite or receive donations	and
									contributions forthe furtherance ofthe
									Centre's facilities and offerings.
Statement			confirming					Para 1.18	I can confirm that our current board	of
whether	the trustees					have			Trustees are in receipt ofthe guidance
had regard			to the	guidance					Public benefit: rules for charities
issued by the Charity
Commission			on public
benefit
Additional		information					(optional)
You ma	choose to				include			further statements	where relevant about:
								SORP reference
									This CIO does not award Grants.
								Para 1.38
Policy on		grant making
									WACA CIO does not make any direct
Policy on social investment including program related								Para 1.38	financial investment to any group of people. Itdoes however make indirect
investment									social investment through running	a
									dementia cafe and social dancing;	both
									these activities are being run by
									Trustees who take no financial benefit
									for their services.

Contribution	Contribution		made	made	by		Para 1.38	See above. Also, the Board ofTrustees	See above. Also, the Board ofTrustees
volunteers								make decisions regarding the running
								and administration ofthe Charity. All
								members are volunteers and receive	no
								renumeration.
Other
Achieve	m	e	n	ts	and	Performance
							SORP reference
Summary		of	the main					The Charity continues to provide the
achievements				ofthe charity,				infrastructure for varying groups,
identifying		the		difference		the		whether health and well-being or social
charity's work has the circumstances					made of its	to	Para 1.20	and leisure activities, providing social interaction to combat loneliness within
beneficiaries			and any wider					society.
benefits to		society			as a
whole.								The local inhabitants know that the
								Centre provides asafe haven or refuge
								for those with mental challenges;
								reception staff are trained in the
								dealings ofsuch, and offer help and
								guidance where needed.
								The Charity also provides a Memory
								cafe on a bi-monthly basis, offering
								friendship, signposting and support	for
								carers through trained volunteers and
								medical professionals.
Additional		information				(optional)
You ma	choose to				include further statements			where relevant about
								These are the groups that benefit from
Achievements				against				WACA CIO in the last 12months:
objectives		set					Para 1.41	Abstract Dance; Aerobics;
								3 Ballroom Dancing; Bouquet Bakery;
								Burlesque Chair Dancing; Diabetic
								Dieticians; Dragonfly Arts; Cardiac
								Rehab; 2 Choirs; Divine Christian
								Missionary; Family Church; Kumon;	LCF
								Coaching; Line Dance; Love 2Jive;
								Mahjong; Martial Arts; Memory Cafe;	Off
								the Record; Open Sight; 2 Pilates;
								Pulmonary Rehab; Steady &Strong;	Tai
								Chi; U3A; Weightwatchers; 2Yoga.
								There has been no fundraising activities
								this year.
Performance offundraising activities against objectives							Para 1.41
set

Investment performance			The Trustees still continue to make
against objectives			financial investment ofthe internal
		Para 1au	refurbishment ofthe building, making		it
			an invitin and safe s ace for its users.
Other
Financial Review
Review ofthe charity's		Para 1.21	WACA CIO, through prudent financial
financial position at the end			management, retained healthy reserves
ofthe period			while still maintaining its necessary
			expenditure to trade.
Statement explaining the		Para 1.22	The Association will retain a minimum
policy for holding reserves			ofthree months' net operating costs		in
stating why they are held			the Reserve Account. The Charity's		net
			operating costs will be regularly
			reviewed and the Reserve Account
			ad usted accordin I .
Amount of reserves held		Para 1.22	660,000
Reasons for holding zero		Para 1.22	Not applicable.
reserves
Details offund materially	in	Para 1.24	There are no funds materially in deficit
deficit
Explanation of any		Para 1.23	There are no uncertainties.
uncertainties about the
charity continuing as a going
concern
Additional information (optional)
You ma choose to include	further statements		where relevant about
The charity's principal			The Charities principal funding source
sources of funds (including			is from room hire and currently we	are
any fundraising)		Para 1.47	almost at capacity.
Investment policy and			None other than already mentioned
objectives including any			above.
social investment policy adopted		Para 1.46
A description ofthe principal			Year on year the groups using the
risks facing the charity			building has increased and we are
		Para 146	confident of being able to provide	a
			building for health and well-being	as
			well as social activities. However,
			should Havant Borough Council not
			renew our lease (7years remaining),
			WACA CIO will cease to exist.
Other

Structure, Governa	nc	e and Manag	ement
Description ofcharity's			WACA CIO
trusts:
Type of governing document trust deed, ro al charter			Constitution ofthe Waterlooville Area Communit Association CIO
How is the charity		Para 1.25	CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods		Para 1.25	Trustee selection is made on the
including details of any constitutional provisions election to post or name	e.g. of		individual skill set that is being offered by applicants. Applicants are issued with a Trustee pack, including Roles and
any person or body entitled to appoint one or more			Responsibilities, and a signed application form is considered by the
trustees			existin Board Members.
Additional information	(optional)
You ma choose to include		further statements	where relevant about
Policies and procedures adopted for the induction and training oftrustees		Para 1.51	We do not have aseparate induction process as Trustees rarely change. However, all Trustees take an active role
			within the CIO and familiarise
			themselves with the Associations'
			Policies.
The charity's organisational structure and any wider network with which the		Para 1,51	The organisational structure is: Chair, Vice Chair, Treasurer and Secretary along with the balance ofthe Board.
charity works			This includes a representative from
			Havant Borough Council.
Relationship with any related parties			Havant Borough Council as the landlord and Bayliss Ware as the Charity's
		Para 1.51	approved accountant.
Other

Charit	name			Waterlooville	Area Communit	Area Communit
Other name the charit			uses
Re istered charit		number		1165822
Charity's	principal	address		The Community		Centre
				10Maurepas	Way
				Waterlooville
				Hampshire
				PO7 7AY

mes	ofthe charity trust	ees who manage	the charity
	Trustee name	Office (ifany)	Dates acted ifnot for whole year	Name ofperson (or body) entitled to appoint trustee (if an
1	Joan A Manktelow	Chair	01/04/2022 —01/08/2022
2	Andrew Kirby	Vice Chair	01/04/2022 —01/08/2022
3	Andrew Kirby	Chair	01/08/2022 —to date
4	Joan A Manktelow	Vice Chair	01/08/2022 —23/03/2023
5	Mohammed Khan	Treasurer
6	Judith Clementson	Secretary	01/04/2022 —23/02/2023
7	Vacant	Secretary	23/02/2023 —to date
8	Jane Tull		01/04/2022 —15/01/2023
9	Marilyn Harris
10	Sue Vince		01/04/2022 —23/03/2023
11	Jo Standen
13	George Evans
14	Kevin Chevis
15	Barrie Neate
16	Cllr Mike Sceal		01/04/2022 —24/11/2022
17	Cllr Peter Wade		26/01/2023 —to date
18
19
20

						31.03.23	31.03.22
				Unrestricted	Restricted	Total	Total
				funds	funds	funds	funds
			Notes	f.	6	6	5
Income and endowments		from:
Donations and legacies				8,168	2,721	10,889	23,737
Charitable activities				143,974		143,974	111,260
Other trading activities				4,879		4,879	2,322
Investments				504		504	8
Other				4,348		4,348	1,026
Total income and endowments				161,873	2,721	164,594	138,353
Expenditure on:
Raising funds
Charitable activities				135,833	1,188	137,021	106,738
Total expenditure				135,833	1,188	137,021	106,738
Net incomel (expenditure)				26,040	1,533	27,573	31,615
Transfers between funds
Net movement in funds			16	26,040	1,533	27,573	31,615
Reconciliation offunds
Total funds brought	forward		16	226,012	5,967	231,979	200,364
Total funds carried forward			16	252,052	7,500	259,552	231,979

				2023	2022
			Notes	6	5
Fixed assets
Tangible assets			12	103,007	122,049
Investments			15	3	3
				103,010	122,052
Current Assets
Stocks				250	250
Debtors			13	17,324	13,616
Cash at bank	and in	hand		146,013	110,348
				163,587	124,214
Creditors: amounts		falling due within	14	7,045	14,287
one year
Net current	assets	/ (liabilities)		156,542	109,927
Total assets	less current liabilities			259,552	231,979
Charity Funds
Unrestricted	funds		16	252,052	226,012
Restricted funds			16	7,500	5,967
Total charity	funds/deficit			259,552	231,979

		2023	2022
		6	5
Donations	received	8,889	2,138
Grants (non exceptional)		2,000	575
COVID 19	related grants		21,024
		10,889	23,737

Income from ch	arita	ble a	ct	ivities
							2023	2022
							6	f.
Room and equipment		hire					128,642	99,552
Rent ofbar							3,600	2,100
Membership income							64	429
Lunch Club income
Catering, kitchen	&function			income			11,668	9,179
							143,974	111,260
All income from charitable			activities		was attributable	to	unrestricted funds.
Income from other trading				activities
							2023f	2022 6
Recharge ofexpenses to Newlands					Community
Centre							4,525	2,068
Sundry income							354	254
							4,879	2,322
Ag income from	other trading			activities was attdibutable			to unrestricted funds.
Income from investments
							2023	2022
							f.	5
Interest receivable							504

6	Other income
								2023f	2022f
	Wages recharged to WACO Enterprises				Ltd			2,548	1,026
	Amounts written off liabilities							1,800
								4,348	1,026
	Ag other income was attributable			to unrestricted		funds.
7	Raising funds
								2023	2022
								8	8
	Fundraising expenses
	Ag ofthe above costs	were attributable			to unrestricted		funds.
8	Analysis ofexpenditure		on charitable		activities
								2023	2022
								8	8
	Staff costs							75,620	60,105
	Rates and water							1,494	854
	Insurance							1,180	1,011
	Light and heat							8,514	7,032
	Telephone							1,103	1,035
	Recycling and waste Maintenance, repairs	collection and renewals						2,017 11,865	1,894 6,795
	Printing, postage and stationery ITsupport and computer running Hire of equipment Legal and professional fees			expenses				1,655 1,172 475 1,473	1,084 1,000 317 1,316
	Licences and subscriptions							445	973
	Sundry expenses							189
	Catering, kitchen & function expenses							1,671	1,629
	Memory Cafe expenses							613
	Advenising &promotional		expenses					996	54
	Website costs							1,900
	Bar rental							2,150	1,100
	Accountancy Depreciation							1,278 20,753	1,212 18,900
	Bank charges							458	427
								137,021	106,738

					2023	2022
						f.
	Maintenance,	repairs and	renewals		83	132
	Memory Cafe	expenses			110
					193	132
11	Staff costs and employee		benefits
	The total staff	costs and employees		benefit's was as follows:
					2023	2022
						8
	Wages and salaries				75,403	59,901
	Staff Welfare				217	204
					75,620	60,105

	2023	2022
Number ofemployees
Pull time equivalent

Tangible fixed asse	ts
			Fixtures, fittings
			and equipment	Total
			f.	6
Cost or valuation
At 1 April 2022			187,204	187,204
Additions in period			1,711	1,711
Disposels rn period
At 31 March 2023			188,915	188,915
Depreciation
At 1 April 2022			65,155	65,155
Charge for period			20,753	20,753
Eliminated in respect		ofdisposals
At 31 March 2023			85,908	85,908
Net book value
At 31 March 2023			103,007	103,007
At 31 March 2022			122,049	122,049
Debtors: amounts	falling due within one year
			2023	2022
			6	6
Trade debtors			7,260	9,129
Prepayments			2,087	2,553
Accrued income			7,977	1,934
			17,324	13,616
Creditors: amounts		falling due within one year
			2023	2022
			6	6
Trade creditors			2,019	6,892
Other creditors			200
Accruals and deferred		income	4,376	6,876
Other tax and social	security		450	519
			7,045	14,287

					2023	2022
					6
Turnover					24,879	13,916
Cost ofsales					11,700	8,126
Gross profit					13,179	5,790
Administrative	expenses				5,382	4,037
Profit before	taxation				7,797	1,753
Tax on profit
Profit for the	financial	year			7,797	1,753
Profit/(loss)	reserves	brought	forward		3,899	4,079
Distributions	to parent	charity under		gift aid	(7,977)	(1,933)
Profit/(loss)	reserves	carried	forward		3,719	3,899

			2023	2022
				6
Rent received			3,600	2,100
Wages recharged	to WACC Enterprises	Ltd	2,548	1,026
Donations received			7,977	1,933
Bar hire paid to WACO Enterprises			2,150	1,100