2022-03-31-accounts - Waterlooville Area Community Association CIO

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Objectiv	es and Activ	iti	es
			SORP reference
Summary	ofthe purposes	of	Pere 1.17	The Objects ofthe CIO are to promote the
the charity	as set out in its			benefit ofthe inhabitants ofthe area of benefit
governing	document			without distinction ofsex, sexual orientation,
				age, disability, nationality, race or ofpolitical,
				religious or other opinions, by associating
				together the said inhabitants and the statutory
				authorities, voluntary and other organisations
				in a common effort to advance education and
				to provide facilities in the interests ofsocial
				welfare for recreation and leisure-time
				occupation with the object of improving the
				conditions oflife for the said inhabitants
				To establish, or secure the establishment of	a
				Community Centre and to maintain and
				manage the same (whether alone or in co-
				operation with any statutory authority orother
				person or body) in furtherance ofthe Objects.
				To promote such other charitable purposes	as
				may from time to time be determined.
				The Charity shall be non-party in politics and
				non-sectarian in religion.
				The area ofbenefit shall be Waterlooville,
				Cowplain, Purbrook, Widley and
				neighbourhood and more specifically defined
				as Portsdown Hill Road to the South, A3(M)	to
				the east, Woodcroft Lane/Lovedean
				Lane/Portsmouth Road/Dell Piece West to the
				North and Newlands Lane/Widley
				Walk/Closewood Road to the West

Summary activities	Summary activities	ofthe main in relation to	ofthe main in relation to	ofthe main in relation to	ofthe main in relation to	those	Para 1.17and 1.19	The main activities for public benefit is to:	The main activities for public benefit is to:
purposes		for the		public				(a)	provide a safe, warm and welcoming
benefit,	in		particular,		the				environment and offer public facilities
activities,		projects or							that are modern, clean and
services identified accounts.				in	the				environmentally sustainable;
								(b)	promote the availability ofclasses	for
									further education, relaxation, personal
									well-being, and social and emotional
									support;
								(c)	bring together in conference
									representatives ofvoluntary
									organisation, Government
									departments, statutory authorities	and
									individuals;
								(d)	arrange and provide for, either alone		or
									with others, the holding ofexhibitions,
									meeting, lectures, seminars and
									training courses;
								(e)	collect and disseminate information		on
									all matters relating to its objects and		to
									exchange such information with other
									bodies having similar objects;
								raise funds and invite or receive donations		and
								contributions for the furtherance ofthe
								Centre's	facilities and offerings.
Statement			confirming				Para 1.18	I can confirm that our current board		of
whether	the trustees				have			Trustees are in receipt ofthe guidance
had regard			to the	guidance				Public	benefit: rules for charities
issued by		the Charity
Commission			on public
benefit
Additional		information				(optional)
You ma	choose to include further statements							where relevant about:
							SORP reference
								This CIO does not award Grants.
							Para 1.38
Policy on		grant making
								WACA	CIO does not make any direct
Policy on		social investment					Para 1.38	financial investment to any group of
including		program		related				people.	It does however make indirect
investment								social investment through running a
								dementia cafrs and social dancing; both
								these activities are being run by
								Trustees who take no financial benefit
								for their services.
								See above. Also, the Board ofTrustees
								currentl 12 meetin 10times annuall

Description of charity's			WACA CIO
trusts:
Type of governing document		Para 1.25	Constitution ofthe Waterlooville Area
(III(st deed, ro al char(er'			Communi Association CIO
How is the charity		Para 1.25	CI0
constitutedg
(8 g Llrrlr1cor pore(ed
assocratIon, CIO)
Trustee selection methods		Para 1.25	Trustee selection is made on the
including details of any			individual skill set that is being offered
constitutional provisions	e.g.		by applicants. Applicants are issued
election to post or name	of		with a Trustee pack, including Roles and
any person or body entitled			Responsibilities, and a signed
to appoint one or more			application form is considered by the
trustees			existin Board Members.
Additional information	(optional)
You ma choose to include further statements			where relevant about
Policies and procedures adopted for the induction		Para 1.51	We do not have a separate induction process as Trustees rarely change.
and training oftrustees			However, all Trustees take an active role
			within the CIO and familiarise
			themselves with the Associations'
			Policies.
The charity's organisationai structure and any wider		Para 1.51	The organisational structure is: Chair, Vice Chair, Treasurer and Secretary
network with which the			along with the balance ofthe Board.
charity works			This includes a representative from
			Havant Borough Council.
Relationship with any			Havant Borough Council as the landlord
related parties			and Bayliss Ware as the Charity's
		Para 1.51	approved accountant.
Other

Charit	name			Waterlooville	Area Communit	Area Communit
Other name the charit			uses
Re istered charit		number		1165822
Charity's	principal	address		The Community		Centre
				10Maurepas	Way
				Waterlooville
				Hampshire
				PO7 7AY

ame	s ofthe charity trust	ees who man	age the	charity
	Trustee name	Office iif any)		Dates acted lf not for whole ear	Name to a	ofperson (or body) entitled oint trustee Ifan
	Joan Manktelow	Chair
	Mohammed Khan	Vice Chair		01/04/2021 —10/09/2021
	Judy Clementson	Treasurer		01/04/2021 —10/09/2021
	Judy Clementson	Secretary
	Diane Grigglestone			01/04/2021 —16/06/2021
	Andrew Kirby	Vice Chair		11/09/2021 —to date
	Treasurer	Mohammed	Khan	11/09/2021 —to date
6	Jane Tull
7	Marilyn Harris
8	Sue Vince
9	Jo Standen
10	George Evans
11	Cllr Mike Sceal
13	Kevin Chevis			24/06/2021 —to date
14	Barrie Neate			24/06/2021 —to date
15
16
17
18
19
20

Contribution	Contribution	Contribution	made	by		Para 1.38	to make decisions regarding the running	to make decisions regarding the running
volunteers							and administration ofthe Charity. All
							members are volunteers and receive no
							renumeration.
Other
Achievements				and Performance
						SORP rafaranca
Summary		ofthe main					The Charity continues to provide the
achievements			ofthe charity,				infrastructure for varying groups,
identifying		the difference the					whether health and well-being orsocial
charity's work has the circumstances				made to of its		Para 1.20	and leisure activities, providing social interaction to combat loneliness within
beneficiaries			and any wider				society.
benefits	to	society		as a
whole.							The local inhabitants know that the
							Centre provides a safe haven or refuge
							for those with mental challenges;
							reception staff are trained in the
							dealings ofsuch, and offer help and
							guidance where needed.
							The Charity also provides a Memory
							cafe on a bi-weekly basis, offering
							friendship, signposting and support for
							carers through trained volunteers and
							medial rofessionals.
Additional		information			(optional)
You ma	choose to			include further statements			where relevant about
							These are the groups that benefit from
Achievements			against				WACA CIO in the last 12months:
objectives		set				Para 1.41	Abstract Dance; Aerobics;
							3 Ballroom Dancing; Breathe Easy;
							Cardiac Rehab; 2 Choirs; Create n Chat;
							Crown Academy; Family Church;
							Kumon; LCF Coaching; Line Dance;
							Love 2Jive; Mahjong; 3 Martial Arts;
							Memory Cafra; Off the Record; Open
							Sight; 2 Pilates; Pulmonary Rehab;
							Steady 8 Strong; Tai Chi; U3A; WAMS;
							Wei htwatchers 3Yo a.
							There has been no fundraising activities
							this year as WACA CIO is still
Performance offundraising activities against objectives						Para 1.41	recovering from the pandemic of 2020/21.
set
Investment		performance					The Trustees have continued to make
against	objectives						financial investment ofthe internal
						Para 1.41	refurbishment ofthe building, making	it
							an invitin and safe s ace for its users.

Financial Review
Review ofthe charity's			Para 1.21	WACA CIO, through prudent financial
financial position at the	end			management, retained healthy reserves
ofthe period				while still maintaining its necessary
				expenditure to trade.
Statement explaining the			Para 1.22	The Association will retain a minimum
policy for holding reserves				ofthree months' net operating costs			in
stating why they are held				the Reserve Account. The Charity's			net
				operating costs will be	regularly
				reviewed and the Reserve Account
				ad'usted accordin I .
Amount ofreserves held			Para 1.22	f55 000
Reasons for holding zero			Para 1.22	Not applicable.
reserves
Details offund materially		in	Para 1.24	There are no funds materially in deficit
deficit
Explanation ofany			Para 1.23	There are no uncertainties.
uncertainties about the
charity continuing as a going
concern
Additional information	(optional)
You ma choose to include		further statements		where relevant about
The charity's principal				The Charities principal	funding source
sources offunds (including				is from room hire and currently we are
any fundraising)			Para 1.47	almost at capacity.
Investment policy and				None other than already	mentioned
objectives including any				above.
social investment policy adopted			Para 1.46
A description ofthe principal				Year on year the groups	using the
risks facing the charity				building has increased	and we are
			Para 1.46	confident of being able	to provide	a
				building for health and	well-being	as
				well as social activities.	However,
				should Havant Borough	Council not
				renew our lease (8years remaining),
				WACA CIO will cease to exist.
Other

Contents				Page
Trustees'	Annual report
independent Examiner's			Report
Statement	of Fmancial		Activities	10
Statement	offinancial	position
Notes to the Finanmal		Statements		12-19

Objectiv	es and Activ	iti	es
			SoRp reference
Summary the charity	ofthe purposes as set oul in its	of		The Objects ofthe CIO are to promote the benefit ofthe inhabitants ofthe area ofbenefit
governing	document			without distinction ofsex, sexual orientation,
				age, disability, nationality, race orofpolitical,
				religious or other opinions, by associating
				together the said inhabitants and the statutory
				authorities, voluntary and other organisations
				in a common effort to advance education and
				to provide facilities in the interests ofsocial
				welfare for recreation and leisure-time
				occupation with the object ofimproving the
				conditions oflife for the said inhabitants
				Toestablish, or secure the establishment ofa
				Community Centre and to maintain and
				manage the same (whether alone or in co-
				operation with any statutory authority orother
				person or body) in furtherance ofthe Objects.
				To promote such other charitable purposes as
				may from time to time be determined.
				The Charity shall be non-party in politics and
				non-sectarian in religion.
				The area ofbenefit shall be Waterlooville,
				Cowplain, Purbrook, Widley and
				neighbourhood and more speciisically defined
				as Portsdown Hill Road to the South, A3(M) to
				the east, Woodcroft Lane/Lovedean
				Lane/Portsmouth Road/Dell Piece West to the
				North and Newlands Lane/Widley
				Walk/Closewood Road to the West

Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	Summary ofthe main activities in relation to	those	Para 1.17and 1.19	The main activities for public benefit is to:	The main activities for public benefit is to:
purposes			for the	public					(8)	provide 8safe, warm and welcoming
benefit,		in	particular,			the				environment and offer public facilities
activities,			projects		or					that are modern, clean and
services		identified			in	the				environmentally sustainable;
accounts.
									(b)	promote the availability ofclasses	for
										further education, relaxation, personal
										well-being, and social and emotional
										support;
									(c)	bring together in conference
										representatives ofvoluntary
										organisation, Government
										departments, statutory authorities	and
										individuals;
									(d)	arrange and provide for, either alone		or
										with others, the holding ofexhibitions,
										meeting, lectures, seminars and
										training courses;
									(e)	collect and disseminate information		on
										all matters relating to its objects and		to
										exchange such information with other
										bodies having similar objects;
									raise funds and invite or receive donations		and
									contributions for the furtherance'of the
									Centre's	facilities and offerings.
Statement			confirming					Para 1.18	I can confirm that our current board		of
whether	the trustees				have				Trustees are in receipt ofthe guidance
had regard			to the guidance						Public	benefit: rules for charities
issued by		the Charity
Commission			on public
benefit
Additional		information					(optional)
You ma	choose to			include further statements					where relevant about:
								SORP reference
									This CIO does not award Grants.
								Para 1.38
Policy on		grant making
									WACA	CIO does not make any direct
Policy on		social investment						Para 1.38	financial investment to any group of
including		program		related					people.	Itdoes however make indirect
investment									social investment through running a
									dementia cafe and social dancing; both
									these activities are being run by
									Trustees who take no financial benefit
									for their services.
									See above. Also, the Board ofTrustees
									currentl 12 meetin 10times annuall

Description	ofcharity's			WACA CIO
trusts:
Type of governing document				Constitution ofthe Waterlooville Area
(trust deecl,	ro 'al charterj			Communi Association CIO
How is the	charity		Para 1.25	CIO
constituted7
ll..g unfflcol	pol aied
associations	CIO)
Trustee selection methods			Para 1.25	Trustee selection is made on	the
including details of any				individual skill set that is being offered
constitutional	provisions	e.g.		by applicants. Applicants are	issued
election to post or name of				with a Trustee pack, including	Roles and
any person	or body entitled			Responsibilities, and a signed
to appoint one or more				application form is considered	by the
trustees				existin Board llllembers.
Additional information		(optional)
You ma choose to include further statements				where relevant about
Policies and procedures adopted for the induction			Para 1.51	We do not have a separate induction process as Trustees rarely change.
and training	oftrustees			However, all Trustees take an	active role
				within the CIO and familiarise
				themselves with the Associations'
				Policies.
The charity's structure and	organisational any wider		Para 1.51	The organisational structure is: Chair, Vice Chair, Treasurer and Secretary
network with	which the			along with the balance ofthe Board.
charity works				This includes a representative	from
				Havant Borough Council.
Relationship	with any			Havant Borough Council as the landlord
related parties				and Bayliss Ware as the Charity's
			Para 1.51	approved accountant.
Other

Charit	name			Waterlooville	Area Communit	Area Communit
Other name the charit			uses
Re istered charit		number		1165822
Charity's	principal	address		The Community		Centre
				10Maurepas	Way
				Wateriooville
				Hampshire
				PO7 7AY

Contribution volunteers	Contribution volunteers	Contribution volunteers	Contribution volunteers	made by	made by	made by		Para 1.38	to make decisions regarding the running and administration ofthe Charity. All	to make decisions regarding the running and administration ofthe Charity. All	to make decisions regarding the running and administration ofthe Charity. All
									members are volunteers and receive		no
									renumeration.
Other
Achievements					and		Performance
								SORP reference
Summary ofthe main achievements ofthe charity, identifying the difference the									The Charity continues to provide the infrastructure for varying groups, whether health and well-being or social
charity's work has made to the circumstances of its								Para 1.20	and leisure activities, providing social interaction to combat loneliness within
beneficiaries				and	any	wider			society.
benefits	to		society as a
whole.									The local inhabitants know that the
									Centre provides a safe haven or refuge
									for those with mental challenges;
									reception staff are trained in the
									dealings ofsuch, and offer help and
									guidance where needed.
									The Charity also provides a II/lernory
									caffe on a bi-weekly basis, offering
									friendship, signposting and support	for
									carers through trained volunteers and
									medial rofessionals.
Additional		information				{optional)
You ma	choose to				include		further statements		where relevant about
									These are the groups that benefit from
Achievements				against					WACA CIO in the last 12months:
objectives		set						Para 1.41	Abstract Dance; Aerobics;
									3Ballroom Dancing; Breathe Easy;
									Cardiac Rehab; 2 Choirs; Create n Chat;
									Crown Academy; Family Church;
									Kumon; LCF Coaching; Line Dance;
									Love 2Jive; ll!Iahjong; 3 INartial Arts;
									INemory Cafra; Off the Record; Open
									Sight; 2 Pilates; Pulmonary Rehab;
									Steady &Strong; Tai Chi; U3A; WAMS;
									Wei htwatchers; 3Yo a.
									There has been no fundraising activities
									this year as WACA CIO is still
Performance offundraising activities against objectives								Para 1.41	recovering from the pandemic of 2020I21.
set
Investment			performance						The Trustees have continued to make
against objectives									financial investment ofthe internai
								Para 1 41	refurbishment ofthe building, making		it
									an invitin and safe s ace for its users.

Financial Review
Review ofthe charity's			Para 1.21	WACA CIO, through prudent financial
financial position at the	end			management, retained	healthy	reserves
ofthe per'iod				while still maintaining	its necessary
				expenditure to trade.
Statement explaining the			Para 1.22	The Association will retain a minimum
policy for holding reserves stating why they are held				ofthree months' net operating costs the Reserve Account, The Charity's				in net
				operating costs will be	regularly
				reviewed and the Reserve Account
				ad'usted accordin I .
Amount ofreserves held			Para 1.22	555000
Reasons for holding zero			Para 1.22	Not applicable.
reserves
Details offund materially		in	Para 1.24	There are no funds materially		in deficit
deficit
Explanation of any			Para 1.23	There are no uncertainties.
uncertainties about the
charity continuing as a going
concern
Additional information	(optional)
You ma choose to include		further statements		where relevant about
The charity's principal				The Charities principal	funding	source
sources offunds (including				is from room hire and currently		we are
any fundraising)			Para 1.47	almost at capacity.
Investment policy and				None other than already mentioned
objectives including any				above.
social investment policy adopted			Para 1.46
A description ofthe principal				Year on year the groups using		the
risks facing the charity				building has increased	and we	are
			Para 1.46	confident of being able	to provide		a
				building for health and	well-being		as
				well as social activities.	However,
				should Havant Borough	Council not
				renew our lease (8years remaining},
				WACA CIO will cease to exist.
Other

					31.03.22	31.03.21
			Unrestricted	Restricted	Total	Total
		Notes	funds f.	funds 6	fundsf	funds 6
Income and endowments	from:
Donations and legaaes			22,962	775	23,737	75,215
Charitable activities			111,260		111,260	22,090
Other trading acavities			2,322		2,322	1,418
Investments			8		8	14
Other			1,026		1,026
Total income and endowments			137,578	775	138,353	98,737
Expenditure on:
Raising funds
Chantable activities			106,738		106,738	123,987
Total expenditure			106,738		106,738	123,987
Net income/ (expenditure)			30,840	775	31,615	25,250
Transfers between funds
Net movement in funds		16	30,840	775	31,615	25,250
Reconciliation offunds
Total funds brought forward		16	195,172	5,192	200,364	225,614
Total funds carried forward		16	226,012	5,967	231,979	200,364

			2022	2021
		Notes	6
Fixed assets
Tangible assets		12	122,049	114,581
Investments		15	3	3
			122,052	114,584
Current Assets
Stocks			250	250
Debtors Cash at bank and in	hand		13,616 110,348	3,148 87,915
			124,214	91,312
Creditors: amounts	falling due within	14	14,287	5,532
one year
Net current assets	/ (liabgities)		109,927	85,780
Total assets less current liabilities			231,979	200,364
Charity Funds
Unrestricted funds Restricted funds		16 16	226,012 5,967	195,172 5, 192
Total charity funds/deficit			231,979	200,364

Income fr	om donations and legacies
		2022f	2021f
Donations	received	2,138	1,583
Grants (non exceptional)		575
COVID 19	related grants	21,024	73,632
		23,737	75,215

			2022f	2021f
Room and	equipment	hire	99,552	21,670
Rent ofbar			2,100
Membership	income		429	5
Lunch Club	income			80
Catenng, kitchen &function income			9,179	335
			111,260	22,090

Income from	other trading activiti	es
			2022f	2021f
Fundraising	events			332
Recharge of	expenses to Newlands	Community
Centre			2,068	1,068
Sundry income			254	18
			2,322	1,418

Incom	e from investments
		2022f	2021 f.
Interest	receivable		14

6	Other income
										2022	2021
										6	6
	Wages recharged to WACC Enterprises						Ltd			1,026
										1,026
	Ag other income	was attributable			to unrestricted			funds.
7	Raising funds
										2022	2021
											6
	Fundraising expenses
	Ag ofthe above	costs were attributable				to	unrestricted		funds.
8	Analysis ofexpenditure		on charitable			activities
										2022	2021
										6
	Staff costs Rates and water									60,105 854	47,296 487
	Insurance									1,011	1,197
	Light and heat									7,032	3,769
	Telephone									1,035	958
	Recycting and waste collection									1,894	1,189
	Maintenance, repairs and		renewals							6,795	10,765
	Maintenance, repairs and		renewals		—exceptional						32,960
	Printing, postage	and stationery								1,084	670
	IT support and computer Hire ofequipment		running	expenses						1,000 317	1,262
	Legal and professional fees									1,316	1,805
	Licences and subscriptions									973	1,020
	Sundry expenses										29
	Catering, kitchen	&function expenses								1,629	106
	Advertising &promotional		expenses							54
	Bar rental									1,100
	Accountancy									1,212	1,110
	Depreciation									18,900	19,227
	Bank charges									427	138
										106,738	123,987

	The number oftrustees	The number oftrustees	that had expenses	that had expenses	that had expenses	in the year was	1 (2021:1).
	Expenses reimbursed		were as follows:
						2022	2021
						6	6
	Maintenance,	repairs and renewals				132	1,038
						132	1,038
11	Staff costs and employee			benefits
	The total staff costs and employees				benefit's was as follows:
						2022	2021
						E	5
	Wages and salaries					59,901	47,290
	Gratuities						6
	Staff Welfare					204
						60,105	47,296

	2022	2021
Number ofemployees
Full time equivalent

Tangible fixed as	s	ets
			Fixtures, fittings
			and equipment	Total f
Cost or valuation
At 1 April 2021			160,836	160,836
Additions in period			26,368	26,368
Disposals in penod
At 31 March 2022			187,204	187,204
Depreciation
At 1 April 2021			46,255	46,255
Charge for period			18,900	18,900
Eliminated in respect		ofdisposals
At 31 March 2022			65,155	65,155
Net book value
At 31 March 2022			122,049	122,049
At 31 March 2021			114,581	114,581
Debtors: amounts	falling due within one year
			2022	2021
			6	9
Trade debtors			9,129	1,642
Prepayments			2,553	1,194
Accrued income			1,934	311
			13,616	3,148
Creditors: amounts		falling due within one year
			2022f	202'I 6
Trade creditors			6,892	2,378
Accruals and deferred		income	6,876	2,949
Other tax and social	security		519	206
			14,287	5,532

				2022	2021
				E	6
Turnover				13,916	136
Cost ofsales				8,126	1,629
Gross profit				5,790	1,493
Administrative	expenses			4,037	1,785
Profit before	taxation			1,753	3,278
Tax on profit					532
Profit for the	financial	year		1,753	2,746
Profit/(loss)	reserves	brought	forward	4,079	6,825
Distributions	to parent	charity under giR aid		(1,933)
Profit/(loss)	reserves	carried	forward	3,899	4,079

		Balance at					Balance at
		01/04/2021	Income	Expenditure	Transfers		31/03/2022
		6	6				6
General funds		195,172	137,578	106,738			226,012
Total Unrestricted	Funds	195,172	137,578	106,738			226,012
Restricted funds
		Balance at					Balance at
		01/04/2021	Income	Expenditure	Transfers		31/03/2022
		6	6			6	6
The Henry Smith Charity The National Lottery		5,192	575				5,192 575
Asda Foundation			200				200
Total Restricted Funds		5,192	775				5,967

			2022	2021
				F.
Rent received			2,100
Wages recharged	to WACC Enterprises	Ltd	1,026
Donations received Bar hire paid to WACC Enterprises			1,933 1,100