Surrey Special Needs
Ski and Outdoor Learning Charity (SPENSOL)
Charity Number: 1165674
Report of Trustees
And
Financial Statements
Period Ended
31[st] March 2023
SURREY SPECIAL NEEDS SKI AND OUTDOOR LEARNING CHARITY Charity No: 1165674 Trustees Annual Report for the period ended 31 March 2023
The Trustees present their report together with the financial statements for the period 1[st] April 2022 to 31[st] March 2023.
A. Reference and Administration
Surrey Special Needs Ski and Outdoor Learning Charity (working name : SPENSOL) is a registered Charitable Incorporated Organization number 1165674 , formed under a constitution and entered on to the Charities Register 22[nd] February 2016 with a principal address at 19 Bell Meadow, Godstone, RH9 8ED.
Trustees and Executive Committee members
The current Trustees and members of the executive committee are:
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Ruth Buchan | |||
| Alan Cottle | Chairperson | ||
| Simon Drury | Treasurer | ||
| Michael Pitt | |||
| Jacqueline Reeves | |||
| Angela Sadler | |||
| Vicky Oliver-Catt | |||
| Ailsa Rea |
B. Structure governance and management
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(1) The charity is governed by constitution.
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(2) The charity is constituted as a Charitable Incorporated Organization.
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(3) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees.
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(4) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
C. Objectives and activities
The objects of the Charity are the relief of young people between the ages of 5-20 with disabilities and/or special needs by the provision of facilities and information for recreation or other leisure time occupation, in particular through the provision of skiing activities, in the interests of social welfare and with the object of improving the condition of life of such persons.
SPENSOL’s main activity is the annual Ski Trip to Prato Nevoso in Italy and whilst charitable status was only achieved in 2016, the first Surrey Special Needs ski journey took place in 1998.
Page 1
SURREY SPECIAL NEEDS SKI AND oufDOOR LEARNING CHARrrY Charity No.. 1165674 Trustees Annual Report for the period ended 31 March 2023 Havin8 been unable to travel in 2021 and 2022 due to the COVID-19 Pandemic, the charfty was very pleased to be able, once agaln, to offer the Annual Ski-trip to Prato Nevoso in 2023. Although smaller In size than rent trips, this was the 24 trip and took place in January 2023. The trip took 52 Students from 7 Surrey, I Sussex and l Hampshire based special schools. The studentswere accompanied by 36 Staff, 25 from the schools and 11 through 5PENSOL who were independent, experienced, volunteer5 including 3 Nurses and 5 trustees. The annual trfps are fvnded by a combination of parentsl contrlbutlon5, school fundralsln8 and SPENSOL grants. SPENSOL raises funds from direct grants, donations, and fund-ralslng events. SPENSOL does not have any employees and does not expect to requlre any. It15 run through the voluntary help of the trustee5 and sub-committee members. SPENSOL 15 very grateful to all those who glve thelr time for the benefit of young people with disabilities. Hmnclal Revlew In accordance wlth Chadty Commlsslon requlrements, the trustees and executive commlttee members are responsible for keeplr8 proper accounting record5 whlch dlsck>se, wlth 3$onable accuracy at any time, the financial wsltlon of the organization. They are also responslble for safe8uardlftg the assets of the associatlon and hence for taklng reasonable steps for the prevention and detectlon of fraud and other Irre8ularltSes. The trustees and executlve commlttee have prepared the statements for the currert perfod on a Recelpts and Payments basls. Any SelveS are used for the on8oln8 actfvltles of the or8anlzatlon In furthernnce of Its charltsble obhrtlve& Results for the y¢ar In the perfod to 31st March 2023 the charlty had recelpts from schools, fuThJralslng and donatlons of £54,481 and made payments of £59.429 whlch Included fa. admlnlstratlon and operatln8 expense5. we also realized a travel deposlt first pald in 2021. The total cost of the 2023 trip was £67,260 after dlscount. SPENSOL provided additional staff places, student 8rants and volunteer fares totalin8 £16,231. The financial statements accompany the Trustees Report, The trustees declare that they have approved the annual port contsined hereln. Sl8ned on behalf of the trustees. Signature Full Name acqui Reeves Ollver-catt P05ition Trustee Trustee Date 171iin023 1711112023 Page 2
Surrey S1 Needs s & Outd•)or Learnkng Recelpts and Payments I Statement of Assets and Uabllltl•s 03 Income School Fares Interest Grants Donations and Fundralslng Glft Ald Sundry Revenue $4,025 92 365 15 Total Recelpts 54.481 Total Recelpts 15 Purchases Skl Trlp Payments 58.737 Professlonal & Consultlng Llcensing DBS & SafeGuard Bank Charges Mlsc Costs 432 87 96 692 96 Prepayments Oeposlt- Skl 2024 rotsl Payments 59.429 Total Payments 96 Net recelpts for 2022123 Coshfvnds lastytorend Cushfvnds thls yeorend 4,948 Net recelpts for 2020121 81 MonetaryAssets Cash at Bank Paypal A¢¢ount Petty Cash Non Mon•tsry Ass•ts Pre-payment (Deposlt for Future Skl trlps) Uabllltles School Fares (knrpaid 56.968 427 61,965 378 12.000 74,343 For the 2023 Trlp the Charlty contrlbuted £ 16.231 In 8rants, Sutr6ldles and staff p$. The Charity had no current Ilabllltoes, contlngent liabllitles or fvture oblatron5 at 3tst March 2023. These financial ststements were approved by the trustees on nn MMMM 2023 and ned on their b half by: Slgnature Isl IL Full Name Isl Position Date Alan Cottle Chair li. 10 Si Trea Drury . ZOLS Page 3
5URREY SPECIAL NEEDS SKI AND OLrrDOOR LEARNING CHARITY Charity No.. 1165674 Independent Examlnerfs Report to tt Twstees I report to the trustees of the Surrey Special Needs Ski and Outdoor LearnlNa Charity on the accourts for the period ended 31° March 2023. which are set out on page 3. The charty's trustees are responsible forthe preparntion of the accounts. The charws trustees consider that an audit is not required for thls year under sectlon 14412) of the Charltie5 Act 2011 {the 2011 Artl but that an Sndependent eyamlnatlon is needed. It Is nw responsitylity to: • examine the accounts under sectlon 145 of the 2011 Art, to follow the procedures laid down In the general Dlrections 8lven lry the Charfty Commlsslon (under sertlon 14515llb) of the 2011 Art, and • to 5tste whether partkular matters have ¢orne to Nry attentk)n. Basls of Independ•nt eynlnees r•wt My examlnatlon was carrfed out In accordance wlth 8enerdl Dlrertlons gfven by the Charlty Commlsslon. An eyaminatlon Includes a review of the accountln8 records kept by the charlty and a comparison of the accounts preseed wlth those record& It also Includes conslderdtlon of anv unusual ttems OT dSscloswes In the accounts and seeklng explanatlons from you as trustees concemln8 any such matter& The procedures undertaken do not provlde all the evldence that would be requlred in an audit. and consequentty oplnlon Is gn a5 to whether the accounts present a 'true and falrf vlew and the report Is Ilmlted ts those matters set out In the statement below, Independent ex•mlnerfs statsm•nt In connectlon wlth my examlnatlon. no matter has thme to ry attentlon: l. whlch 8lves me reasonable cause to belleve that In ary rniterlal respect the reqU1Ments. to keep accounti records In accordance wlth sectSon 130 of the 2011 Art," and to prepare accounts whlch accord wSth the accountln8 records and comply wlth the accountln8 requlremefits of the 2011 Act have not been meL' or 2. to whlth, In my opSnlon. •ttention should be drnwn In orrler to enable a proper understsndin8 of the accounts to be reached. Slgned D•te 17TH AUGUST 21Y23 Name Susan P.A. Renaut FFA FIPA Relevant professlonal Quallfi(3tlon (ff arty) Financia5 Accountant aldress The Coach House Trindles Road, South NUId, Su , RH14JN