## **Surrey Special Needs** 

**Ski and Outdoor Learning Charity (SPENSOL)** 

**Charity Number: 1165674** 

Report of Trustees 

And 

Financial Statements 

Period Ended 

31[st] March 2023 



SURREY SPECIAL NEEDS SKI AND OUTDOOR LEARNING CHARITY Charity No: 1165674 **Trustees Annual Report for the period ended 31 March 2023** 

The Trustees present their report together with the financial statements for the period 1[st] April 2022 to 31[st] March 2023. 

## **A. Reference and Administration** 

Surrey Special Needs Ski and Outdoor Learning Charity (working name : SPENSOL) is a registered Charitable Incorporated Organization number **1165674** , formed under a constitution and entered on to the Charities Register 22[nd] February 2016 with a principal address at 19 Bell Meadow, Godstone, RH9 8ED. 

## **Trustees and Executive Committee members** 

The current Trustees and members of the executive committee are: 

|**Trustee name**|**Office (if any)**|**Dates acted if not for**<br>**whole year**|**Name of person (or**<br>**body) entitled to**<br>**appoint trustee (if any)**|
|---|---|---|---|
|Ruth Buchan||||
|Alan Cottle|Chairperson|||
|Simon Drury|Treasurer|||
|Michael Pitt||||
|Jacqueline Reeves||||
|Angela Sadler||||
|Vicky Oliver-Catt||||
|Ailsa Rea||||



## **B. Structure governance and management** 

- (1) The charity is governed by constitution. 

- (2) The charity is constituted as a Charitable Incorporated Organization. 

- (3) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. 

- (4) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. 

## **C. Objectives and activities** 

The objects of the Charity are the relief of young people between the ages of 5-20 with disabilities and/or special needs by the provision of facilities and information for recreation or other leisure time occupation, in particular through the provision of skiing activities, in the interests of social welfare and with the object of improving the condition of life of such persons. 

SPENSOL’s main activity is the annual Ski Trip to Prato Nevoso in Italy and whilst charitable status was only achieved in 2016, the first Surrey Special Needs ski journey took place in 1998. 

Page 1 



SURREY SPECIAL NEEDS SKI AND oufDOOR LEARNING CHARrrY
Charity No.. 1165674
Trustees Annual Report for the period ended 31 March 2023
Havin8 been unable to travel in 2021 and 2022 due to the COVID-19 Pandemic, the charfty was
very pleased to be able, once agaln, to offer the Annual Ski-trip to Prato Nevoso in 2023.
Although smaller In size than re￿nt trips, this was the 24 trip and took place in January 2023.
The trip took 52 Students from 7 Surrey, I Sussex and l Hampshire based special schools. The
studentswere accompanied by 36 Staff, 25 from the schools and 11 through 5PENSOL who
were independent, experienced, volunteer5 including 3 Nurses and 5 trustees.
The annual trfps are fvnded by a combination of parentsl contrlbutlon5, school fundralsln8 and
SPENSOL grants. SPENSOL raises funds from direct grants, donations, and fund-ralslng events.
SPENSOL does not have any employees and does not expect to requlre any. It15 run through the
voluntary help of the trustee5 and sub-committee members. SPENSOL 15 very grateful to all
those who glve thelr time for the benefit of young people with disabilities.
Hmnclal Revlew
In accordance wlth Chadty Commlsslon requlrements, the trustees and executive commlttee
members are responsible for keeplr8 proper accounting record5 whlch dlsck>se, wlth ￿3$onable
accuracy at any time, the financial wsltlon of the organization. They are also responslble for
safe8uardlftg the assets of the associatlon and hence for taklng reasonable steps for the
prevention and detectlon of fraud and other Irre8ularltSes.
The trustees and executlve commlttee have prepared the statements for the currert perfod on a
Recelpts and Payments basls. Any ￿SelveS are used for the on8oln8 actfvltles of the or8anlzatlon
In furthernnce of Its charltsble obhrtlve&
Results for the y¢ar
In the perfod to 31st March 2023 the charlty had recelpts from schools, fuThJralslng and donatlons
of £54,481 and made payments of £59.429 whlch Included fa￿. admlnlstratlon and operatln8
expense5. we also realized a travel deposlt first pald in 2021. The total cost of the 2023 trip was
£67,260 after dlscount. SPENSOL provided additional staff places, student 8rants and volunteer
fares totalin8 £16,231. The financial statements accompany the Trustees Report,
The trustees declare that they have approved the annual ￿port contsined hereln.
Sl8ned on behalf of the trustees.
Signature
Full Name
acqui Reeves
Ollver-catt
P05ition
Trustee
Trustee
Date
171iin023
1711112023
Page 2

Surrey S￿1 Needs s￿ & Outd•)or Learnkng
Recelpts and Payments I Statement of Assets and Uabllltl•s
03
Income
School Fares
Interest
Grants
Donations and Fundralslng
Glft Ald
Sundry Revenue
$4,025
92
365
15
Total Recelpts
54.481
Total Recelpts
15
Purchases
Skl Trlp Payments
58.737
Professlonal & Consultlng
Llcensing
DBS & SafeGuard
Bank Charges
Mlsc Costs
432
87
96
692
96
Prepayments
Oeposlt- Skl 2024
rotsl Payments
59.429
Total Payments
96
Net recelpts for 2022123
Coshfvnds lastytorend
Cushfvnds thls yeorend
4,948
Net recelpts for 2020121
81
MonetaryAssets
Cash at Bank
Paypal A¢¢ount
Petty Cash
Non Mon•tsry Ass•ts
Pre-payment (Deposlt for Future Skl trlps)
Uabllltles
School Fares (knrpaid
56.968
427
61,965
378
12.000
74,343
For the 2023 Trlp the Charlty contrlbuted
£ 16.231 In 8rants, Sutr6ldles and staff p￿￿$.
The Charity had no current Ilabllltoes, contlngent liabllitles or fvture obl￿atron5 at 3tst March 2023.
These financial ststements were approved by the trustees on nn MMMM 2023 and
ned on their b
half by:
Slgnature Isl
IL
Full Name Isl
Position
Date
Alan Cottle
Chair
li. 10
Si
Trea
Drury
. ZOLS
Page 3

5URREY SPECIAL NEEDS SKI AND OLrrDOOR LEARNING CHARITY
Charity No.. 1165674
Independent Examlnerfs Report to tt* Twstees
I report to the trustees of the Surrey Special Needs Ski and Outdoor LearnlNa Charity on the accourts
for the period ended 31° March 2023. which are set out on page 3.
The charty's trustees are responsible forthe preparntion of the accounts. The charws trustees
consider that an audit is not required for thls year under sectlon 14412) of the Charltie5 Act 2011 {the
2011 Artl but that an Sndependent eyamlnatlon is needed.
It Is nw responsitylity to:
• examine the accounts under sectlon 145 of the 2011 Art,
to follow the procedures laid down In the general Dlrections 8lven lry the Charfty
Commlsslon (under sertlon 14515llb) of the 2011 Art, and
• to 5tste whether partkular matters have ¢orne to Nry attentk)n.
Basls of Independ•nt ey*nlnees r•wt
My examlnatlon was carrfed out In accordance wlth 8enerdl Dlrertlons gfven by the Charlty
Commlsslon. An eyaminatlon Includes a review of the accountln8 records kept by the charlty and a
comparison of the accounts prese￿ed wlth those record& It also Includes conslderdtlon of anv
unusual ttems OT dSscloswes In the accounts and seeklng explanatlons from you as trustees
concemln8 any such matter& The procedures undertaken do not provlde all the evldence that
would be requlred in an audit. and consequentty oplnlon Is g￿n a5 to whether the accounts
present a 'true and falrf vlew and the report Is Ilmlted ts those matters set out In the statement
below,
Independent ex•mlnerfs statsm•nt
In connectlon wlth my examlnatlon. no matter has thme to ry attentlon:
l. whlch 8lves me reasonable cause to belleve that In ary rniterlal respect the reqU1￿Ments.
to keep accounti￿ records In accordance wlth sectSon 130 of the 2011 Art," and
to prepare accounts whlch accord wSth the accountln8 records and comply wlth the
accountln8 requlremefits of the 2011 Act
have not been meL' or
2. to whlth, In my opSnlon. •ttention should be drnwn In orrler to enable a proper
understsndin8 of the accounts to be reached.
Slgned
D•te
17TH AUGUST 21Y23
Name
Susan P.A. Renaut FFA FIPA
Relevant professlonal Quallfi(3tlon (ff arty)
Financia5 Accountant
aldress The Coach House Trindles Road, South NU￿Id, Su
, RH14JN