2024-12-31-accounts - Friends Of Sir Charles Parsons School

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Trustees’ Annual Report for the period

From January 2024 Period start date To December 2024 Period end date

Charity name: Friends of Sir Charles Parsons School

Charity registration number: 1165658

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enhance the educaton of the students of Sir Charles Parsons School and young adults with disabilites in the local community by providing or assistng in the provision of educatonal, recreatonal and other charitable facilites not normally provided bythe Local Authority.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We have organised several events such as Easter, summer and Christmas fayres as well as singing and signing at local supermarkets. This has enabled the school and their families to socialise together and support each other. The main part of our funding was raised on our behalf by an external volunteer who hosted cabaret nights with his band at a range of local venues as well as cycling the ‘John O’Groats to Lands End’ route with two of his friends. In total this individual raised £63, 410 towards a new school minibus whilst parents of a child who used to atend our school donated £20, 000 in memory of their son. Making the sum of £83,410 which paid for the new bus.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees of the Friends of Sir Charles Parsons School have read and taken into account the Charity Commission's guidance on Public Beneft when planning actvites, raising funds and providing equipment and resources for the students of Sir Charles Parsons School.

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SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has been able to raise a signifcant amount of money through a range of fundraising actvites as documented above. The charity used funds to purchase a fully accessible minibus and pay towards specialist residental experiences, among other smaller projects. The accessible minibus has enabled the young people of Sir Charles Parsons School to access both the local community and further afeld as well as bringing local groups into school to work alongside our students. e.g. residents from nearby care homes for the elderly. The residental experiences that were provided allowed young people with a range of physical and learning disabilites (including students with profound and multple learning disabilites) to be able to achieve through a range of physical actvites, supportng them to develop more awareness of themselves, as well as raisingtheir self esteem.

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Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set


Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During the fnancial period this report covers, the Charity's: Income was £106837 Expenditure was £108052. Monies carried forward from previous year was £48078 Cash funds for the Year end were £47068
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees consider that the Friends of Sir Charles Parsons School require reserves to provide funds which can be designated to specifc projects for the beneft of the students as and when they arise, and to enable these projects to be undertaken at short notce. To save a sum of money with the long term aim of purchasing for the students a large piece of equipment or resource, e.g replacing a mini bus for instance. As a Charity relying mainly on small, individual donatons, grants and fundraising events as its source of funding, it is difcult to be prescriptve with regard to the amount of reserves the organisaton will be in a positon to hold. We consider that we have a simple, stable patern of receipts and payments, litle susceptbility to outside infuences, and minimal risk of serious disrupton to its charitable work. Taking these factors into account, the Trustees have agreed to keep reserves of £6000 for the coming year. This amount will be reviewed regularly during the next fnancial year, and evaluated in light of any future needs, opportunites or risks that mayarise duringthisperiod.
Amount of reserves held	Para 1.22	£6000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

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The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Friends of Sir Charles Parsons School
Other name the charity uses	-
Registered charity number	1165658
Charity’s principal address	Sir Charles Parsons School Westbourne Avenue Walker Newcastle upon Tyne NE6 4ED

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Helen Clarkson	Chairperson
	Alysha Ferguson	Treasurer
	Joanne Anderson	Secretary
	Janette Keen
	Sara Craig
	Jason Swann
	Susan Giuliani
	Leanne Ginnelly

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Helen Clarkson Position (eg Secretary, Chair Chair, etc)

Date

22/09/2025

SCHOOL NAME:

SCHOOL NAME:	SCHOOL NAME:
SCHOOL FUND CASH FL		OAT EXPENDITURE 2024 Cash Float Opening Balance										235.69
		SF CASH FLOAT EXPENDITURE & BALANCE LOG											CASH FLOAT CHECKS
Date	Voucher No (Exp) OR Chq No (Cash Float Reimbsmt)	Description	Reimbursement of Cash Float *(Credit)*	External Charity Fundraising	Christmas Sundries	Coffee Morning Fundraising	Class Trips	George Douglas Award	All Sponsored Events eg Collection buckets/tins	Residential Trips	100+ Club	Running Cash Float Balance	ACTUAL BALANCE (To be verified weekly)	DATE OF CHECK (& initials)
25/02/24	PC 1	Cash forgoods to SC for easter coffee morning goods				30.00						205.69
13/03/24	PC 2	Reimbursement to DR for easter coffee morning goods				21.49						184.20
11/03/24	PC 3	Reimbursement to HC forpaint				8.99						175.21
19/03/24	PC 4	Indian snacks for easter coffee morning				151.00						24.21
03/10/24	100283	Petty cash	-500.00									524.21
22/10/24	PC 5	Halloweenprovisions reimbursed to JMc					29.13					495.08
24/10/24	PC 6	Hot dogs/rolls for halloween disoco					9.30					485.78
24/10/24	PC 7	Reimbursement for JK for coffee morning				17.30						468.48
24/10/24	PC 8	Reimbursement for JM for coffee morning					4.00					464.48
03/12/24	PC 8a	eastern delights				168.00						296.48
06/12/24	PC 9	Brown bags for coffee morning				9.99						286.49
06/12/24	PC 10	Sweets for coffee morning				37.23						249.26
09/12/24	PC 11	Sweetcones for coffee morning				34.67						214.59
19/12/24	PC 12	Return frompettycash Dec coffee morning				-17.00						231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
												231.59
		Column Totals	-500.00	0.00	0.00	461.67	42.43	0.00	0.00	0.00	0.00	231.59
		Control Total	500.00

Voluntary Fund Audit Certificate

Friends of Sir Charles Parsons School

Name of Account:

Year Ending:

31st December 2024

INCOME AND EXPENDITURE (I&E) ACCOUNT

I&E Main Ledger Auditor Adjust. Cash Repts 207.60 - 10,006.73 - 1,492.50 11,718.89 83,409.75 500.00	I&E Main Ledger Auditor Adjust. Cash Exp 200.19 - 502.96 461.67 672.31 42.43 619.50 - 22,463.20 83,093.43 500.00 -	£ Total 200.19 - 964.63 714.74 619.50 - 22,463.20 83,093.43 500.00
		-
107,335.47 - - (A)	108,051.59 - 504.10 (B)	108,555.69
		108,555.69

YEAR END RECONCILIATION

CASH BOOK SUMMARY

YEAR END BANK RECONCILIATION

Opening Balance as at: 01/01/2023 Bank/cheque 48,082.62 Unverified cash balance 231.59 In Year Surplus / (Deficit) (C) Closing Balance *Bank/cheque* *46,862.40* Unverified cash balance 231.59	48,314.21 Cash at Bank 31/12/2024 Income received and not yet banked unverified cash balance Cash in Transit (1,220.22) 47,093.99 Less cheques not yet presented 100284 59.00 100285 147.31 47,093.99	47,068.71
		231.59

		47,300.30 206.31

		47,093.99

Signed:

(Chair)

Date:

Auditors Statement

We have examined the financial records relating to this fund and consider that the accounts reflect a true and fair view of the operation of the fund, taking into account the auditors adjustments as explained in the notes below.

Signed: C L Spencer

(Auditor)

Date:

18 June 2025

Cheryl Spencer, Senior Auditor, Audit, Insurance and Risk, Newcastle City Council

Auditors Notes, Observations and Recommendations

1 The account is supported by a constitution which clearly sets out the fund purpose and responsibility.
2 A two step bank authorisation system exists to ensure that all bank transactions are checked and authorised.

3 A suitable ledger is maintained to record receipts and payments, bankings and direct bank transactions. This facilitates bank reconciliations, which are undertaken on a regular basis, signed and filed with the corresponding bank statement.

4 The ledger also provides a reference to source records, and transactions were found in the main to be well supported.
5 All receipts and payments recorded in the ledger were confirmed to the bank statements.

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