## **Trustees’ Annual Report for the period** **From January 2024 Period start date To December 2024 Period end date** ## **Charity name: Friends of Sir Charles Parsons School** ## **Charity registration number: 1165658** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the educaton of the students of Sir
Charles Parsons School and young adults with
disabilites in the local community by providing
or assistng in the provision of educatonal,
recreatonal and other charitable facilites not
normally provided bythe Local Authority.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We have organised several events such as
Easter, summer and Christmas fayres as well as
singing and signing at local supermarkets.
This has enabled the school and their families
to socialise together and support each other.
The main part of our funding was raised on our
behalf by an external volunteer who hosted
cabaret nights with his band at a range of local
venues as well as cycling the ‘John O’Groats to
Lands End’ route with two of his friends. In
total this individual raised £63, 410 towards a
new school minibus whilst parents of a child
who used to atend our school donated
£20, 000 in memory of their son. Making the
sum of £83,410 which paid for the new bus.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees of the Friends of Sir Charles
Parsons School have read and taken into
account the Charity Commission's guidance on
Public Beneft when planning actvites, raising
funds and providing equipment and resources
for the students of Sir Charles Parsons School.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has been able to raise a signifcant
amount of money through a range of
fundraising actvites as documented above.
The charity used funds to purchase a fully
accessible minibus and pay towards specialist
residental experiences, among other smaller
projects.
The accessible minibus has enabled the young
people of Sir Charles Parsons School to access
both the local community and further afeld as
well as bringing local groups into school to
work alongside our students. e.g. residents
from nearby care homes for the elderly.
The residental experiences that were provided
allowed young people with a range of physical
and learning disabilites (including students
with profound and multple learning
disabilites) to be able to achieve through a
range of physical actvites, supportng them to
develop more awareness of themselves, as
well as raisingtheir self esteem.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set |||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|During the fnancial period this report covers,
the Charity's: Income was £106837
Expenditure was £108052. Monies carried
forward from previous year was £48078 Cash
funds for the Year end were £47068| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees consider that the Friends of Sir
Charles Parsons School require reserves to
provide funds which can be designated to
specifc projects for the beneft of the students
as and when they arise, and to enable these
projects to be undertaken at short notce. To
save a sum of money with the long term aim of
purchasing for the students a large piece of
equipment or resource, e.g replacing a mini
bus for instance. As a Charity relying mainly on
small, individual donatons, grants and
fundraising events as its source of funding, it is
difcult to be prescriptve with regard to the
amount of reserves the organisaton will be in a
positon to hold. We consider that we have a
simple, stable patern of receipts and
payments, litle susceptbility to outside
infuences, and minimal risk of serious
disrupton to its charitable work. Taking these
factors into account, the Trustees have agreed
to keep reserves of £6000 for the coming year.
This amount will be reviewed regularly during
the next fnancial year, and evaluated in light of
any future needs, opportunites or risks that
mayarise duringthisperiod.| |Amount of reserves held|Para 1.22|£6000| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Friends of Sir Charles Parsons School| |---|---| |Other name the charity uses|-| |Registered charity number|1165658| |Charity’s principal address|Sir Charles Parsons School
Westbourne Avenue
Walker
Newcastle upon Tyne
NE6 4ED| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Clarkson|Chairperson||| ||Alysha Ferguson|Treasurer||| ||Joanne Anderson|Secretary||| ||Janette Keen|||| ||Sara Craig|||| ||Jason Swann|||| ||Susan Giuliani|||| ||Leanne Ginnelly|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Helen Clarkson **Position (eg Secretary,** Chair **Chair, etc)** **Date** 22/09/2025 ## **SCHOOL NAME:** |**SCHOOL NAME:**|**SCHOOL NAME:**|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**SCHOOL FUND CASH FL**||**OAT EXPENDITURE 2024**
**Cash Float Opening Balance**||||||||||**235.69**||| |||**SF CASH FLOAT EXPENDITURE & BALANCE LOG**|||||||||||**CASH FLOAT CHECKS**|| |**Date**|**Voucher No**
**(Exp) OR Chq**
**No (Cash**
**Float**
**Reimbsmt)**|
**Description**|**Reimbursement**
**of Cash Float**
**_(Credit)_**|**External**
**Charity**
**Fundraising**|**Christmas**
**Sundries**|**Coffee**
**Morning**
**Fundraising**|**Class Trips**|**George**
**Douglas**
**Award**|**All Sponsored**
**Events eg**
**Collection**
**buckets/tins**|**Residential**
**Trips**|**100+ Club**|**Running Cash**
**Float Balance**|**ACTUAL**
**BALANCE**
**(To be verified**
**weekly)**|
**DATE OF**
**CHECK (&**
**initials)**| |25/02/24|_PC 1_|_Cash forgoods to SC for easter coffee morning goods_||||_30.00_||||||**205.69**||| |13/03/24|_PC 2_|_Reimbursement to DR for easter coffee morning goods_||||_21.49_||||||**184.20**||| |11/03/24|_PC 3_|_Reimbursement to HC forpaint_||||8.99||||||**175.21**||| |19/03/24|_PC 4_|_Indian snacks for easter coffee morning_||||151.00||||||**24.21**||| |03/10/24|100283|_Petty cash_|-500.00|||||||||**524.21**||| |22/10/24|PC 5|Halloweenprovisions reimbursed to JMc|||||29.13|||||**495.08**||| |24/10/24|PC 6|Hot dogs/rolls for halloween disoco|||||9.30|||||**485.78**||| |24/10/24|PC 7|Reimbursement for JK for coffee morning||||17.30||||||**468.48**||| |24/10/24|PC 8|Reimbursement for JM for coffee morning|||||4.00|||||**464.48**||| |03/12/24|PC 8a|eastern delights||||168.00||||||**296.48**||| |06/12/24|PC 9|Brown bags for coffee morning||||9.99||||||**286.49**||| |06/12/24|PC 10|Sweets for coffee morning||||37.23||||||**249.26**||| |09/12/24|PC 11|Sweetcones for coffee morning||||34.67||||||**214.59**||| |19/12/24|PC 12|Return frompettycash Dec coffee morning||||-17.00||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||||||||||||**231.59**||| |||**Column Totals**|**-500.00**|**0.00**|**0.00**|**461.67**|**42.43**|**0.00**|**0.00**|**0.00**|**0.00**|**231.59**||| |||Control Total|**500.00**|||||||||||| **Voluntary Fund Audit Certificate** Friends of Sir Charles Parsons School Name of Account: Year Ending: 31st December 2024 INCOME AND EXPENDITURE (I&E) ACCOUNT |**INCOME**
External Charity Fundraising
Christmas Sundries
Coffee Morning Fundraising
Class Trips
100+ club
Sponsored events
Residential Trips
Donations Received
Cash float reimbursement*
Other
In Year Surplus / (Deficit)|I&E Main
Ledger
Auditor
Adjust.
Cash
Repts
207.60
-
10,006.73
-
1,492.50
11,718.89
83,409.75
500.00|£
**EXPENDITURE**
Total
207.60
External Charity Fundraising
-
Christmas Sundries
10,006.73
Coffee Morning Fundraising
-
Class Trips
1,492.50
100+ Club
-
Sponsored events
11,718.89
Residential Trips
83,409.75
Donations / Transfers to SCP
500.00
Cash float reimbursement*
-
Other
107,335.47
107,335.47
(C)
(1,220.22)
(A-B)|I&E Main
Ledger
Auditor
Adjust.
Cash
Exp
200.19
-
502.96
461.67
672.31
42.43
619.50
-
22,463.20
83,093.43
500.00
-|£
Total
200.19
-
964.63
714.74
619.50
-
22,463.20
83,093.43
500.00| |---|---|---|---|---| |||||-| ||107,335.47
-
-
(A)||108,051.59
-
504.10
(B)|108,555.69| |||||108,555.69| |||||| ## YEAR END RECONCILIATION ## **CASH BOOK SUMMARY** ## **YEAR END BANK RECONCILIATION** |Opening Balance as at: 01/01/2023
_Bank/cheque_
_48,082.62_
_Unverified cash balance_
231.59
In Year Surplus / (Deficit)
(C)
Closing Balance
**_Bank/cheque_**
**_46,862.40_**
_Unverified cash balance_
_231.59_|48,314.21
Cash at Bank
31/12/2024
Income received and not yet banked
unverified cash balance
Cash in Transit
(1,220.22)
47,093.99
Less cheques not yet presented
100284
59.00
100285
147.31
47,093.99|47,068.71| |---|---|---| |||231.59| |||| |||47,300.30
206.31| |||| |||47,093.99| |||| Signed: (Chair) Date: ## **Auditors Statement** We have examined the financial records relating to this fund and consider that the accounts reflect a true and fair view of the operation of the fund, taking into account the auditors adjustments as explained in the notes below. Signed: C L Spencer (Auditor) Date: 18 June 2025 **Cheryl Spencer, Senior Auditor, Audit, Insurance and Risk, Newcastle City Council** ## **Auditors Notes, Observations and Recommendations** - 1 The account is supported by a constitution which clearly sets out the fund purpose and responsibility. - 2 A two step bank authorisation system exists to ensure that all bank transactions are checked and authorised. > 3 A suitable ledger is maintained to record receipts and payments, bankings and direct bank transactions. This facilitates bank reconciliations, which are undertaken on a regular basis, signed and filed with the corresponding bank statement. - 4 The ledger also provides a reference to source records, and transactions were found in the main to be well supported. - 5 All receipts and payments recorded in the ledger were confirmed to the bank statements. 1 of 1