2021-05-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

Day 1 Month June Year 2020

Day 31 Month May Year 2021

Section A Reference and administration details

March 2012

TAR

1

Charity name

West Herts Hockey Club

Other names charity is known by

WHHC

Registered charity number (if any)

1165609

March 2012

TAR

2

Charity's principal address

The New Playing Field

Coningsbury Drive

Watford

Postcode

WD17 3BU

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year

March 2012

TAR

3

Name of person (or body) entitled to appoint trustee (if any)

1

Mark Twine Chairman

2

Gill Perry

3

Graeme Welch

Henk Vrijheid

4

March 2012

TAR

4

Amanda Ruggles Club President TAR March 2012

io li 12 13 TAR March 2012

14 15 16 17 18 TAR March 2012

19

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

8

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

March 2012

TAR

9

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution approved at AGM 16/07/2016

How the charity is constituted

(eg. trust, association, company)

Charitable Incorporated Organisation

Trustee selection methods

(eg. appointed by, elected by)

Appointed by membership at the AGM

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

The trustees have all been made aware of the Charity Commission’s guidance to trustees and sent copies which they have confirmed as having read. The guidance and requirements of trustees is regularly discussed at trustee meetings.

At the AGM the members elect a Club Committee to manage the day-to-day hockey and club matters. This comprises:

President Secretary Treasurer Men’s Club Captain Women’s Club Captain Men’s Fixtures Secretary Women’s Fixtures Secretary Senior Welfare Office Umpire Co-ordinator Junior Co-ordinator

The committee meets on a monthly basis.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of hockey.

March 2012

TAR

10

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We develop and manage the provision of facilities, coaching, fixtures and off cials and all the other matters required for the playing of hockey.

We facilitate participation in hockey which provides health benefits, teamworking skills and social benefits. This helps promote general wellbeing with the main beneficiaries being members of the club.

Membership is open to anyone interested in playing hockey and we provide participation to people of most ages and abilities. Hockey is played by all ages, gender, race and sexual orientation and our membership is available to all. For any individuals no longer able to play the sport we offer other volunteer roles such as coaching, umpiring, committee and support roles.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

11

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Outdoor hockey:

Women – the Club continues to successfully run five women’s teams to cater for all levels of activity providing training sessions and the participation in regular league games.

Men – the Club continues to successfully run six men’s teams to cater for all levels of activity providing training sessions and the participation in regular league games.

With the impact of Covid and lockdown there were a limited number of matches this season and the league was cancelled.

Juniors – the Club section offers regular training session for juniors between age 5 and 18 and the participation in league games.

Back to Hockey sessions and Corporate 5s tournament were cancelled this year due to Covid.

As part of the club centenary and getting back to playing hocked after lockdown an internal 6s tournament was held over the summer for the women and men with juniors joining in as well.

Indoor hockey:

None held this season.

Section E Financial review

March 2012

TAR

12

The trustees choose to maintain the same policy as adopted by Brief statement of the the WHHC committee before incorporation as a CIO, namely charity’s policy on that it is prudent to retain a level of reserves equivalent to a reserves year’s running costs. Given the growth in revenue and expenditure in the last five years, the trustees recognise the need to develop of long term plan to return to this level.

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

• You may choose to include The annual accounts are separately presented to the AGM and

• additional information, accompany this report.

• where relevant about:  the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

March 2012

TAR

13

Amanda Ruggles

Position (eg Secretary, Chair, etc)

Club President

Date

13/09/21

March 2012

TAR

14

WEST HERTS HOCKEY CLUB

Income and expenditure Year ended 31 May 2021

Income Subscriptions Bar and teas Hockey camps (net of coaching costs) Fundraising and donations Bank interest Expenses Coaching Pitch hire Pavilion hire Affiliation costs Leagues and competitions Insurance Equipment Bar and teas Sundry Deficit for the year	2020-21 £ 27,891 596 280 1,165 8 29,940 13,565 7,450 - 3,279 430 1,418 735 824 1,242 28,943 997	2019-20 £ 64,012 14,138 1,284 3,929 49 83,412 30,355 14,308 10,478 4,346 4,629 1,413 1,285 13,406 3,227 83,447 (35)

Reserves at 31 May 2021

25,515 24,519

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tntsteesl members of West Herts H(M*ey Club On accounts for the year ended 31 May 2021 Charity no (rf any) 1165609 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responsibilities and basis of report As the ¢hariVs trustees, you are responsible for the preparation of the accounts in accordan￿ with the reqU1￿MentS of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have follt)wed all the applicable Directions given by the Chaiity Commission under section 145(5}(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in connection with the examination whiGh gives me cause to believe that in. any material respect." the accounting records were not kept in accordance with section 130 of the Chartties A(A.' or the accounts did not aco)rd with the accounting records., or the accounts did not comply with the applicable requirements onceming the fonn and content of accounts set out in the Charities (Accounts and ReFQrts) Regulations 2008 other than any requirement that the a¢Gounts give a Irue and fairf view which is not a matter considered as part of an indeperKlent 8xaminatK)n. I have no concems and have come across no other matters in connection with the examinats.on to vthich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: 3110112022 Name: Kim Wa(Idup Relevant professional qualification(sl or body (rfany): Address.. IER Oct 2018

Section B Disclosure ..3nlv complete rf the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of chanty accounts". diredions and guidance for examiners). Give here brief details of I any items that the examiner wishes to disclose. IER Oct 2018