HANSLOPE VILLAGE HALL CIO ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 CHARITY NUMBER 1165557 Hanslope Village Hall Newport Road Hanslope Milton Keynes MK19 7NZ Page l of 14
HANSLOPE VILLAGE HALL CHARrrABiE INCORPORATED ORGANISATION ICIO) CHARITY NUMBER 1165557 INDEPENOENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022 Res ective Res onsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The tharity's trustees consider that an audit is not required for this year under sertion 144121 of the Charities Att 2011 (the 2011 Act) and that an independent Èxamination is needed. It is my responsibility to.. - examine the accounts under settion 145 of the Act: to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 14515llbl of the Act,. and - to state whether particular matters have come to my attentS0n. Basis of Inde endent Examiner's Ststement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and comparison of the accounts presented wr(h those records. It also includes consideration of anv unusual items or disclosures in the accounts, and seeking explanations from you as twstees concerning any such matters. The procedures undertaken do not provide all the evidence that would be reqUId irt an audit and consequently no opinion ts given as to whether the accounts present a 'true and fair view, and the report is limtted to those matters set out in the statement below. Inde endent Examiner's Statement In connection with my examination. no matter has come to my attention.. lal which gives me reasonable cause to believe that in any material respert the trustees have not met the requirements to ensure that-. proper accounting records are kept in accordance with sertion 130 of the Art,. and Financial Statements are prepared which agree with the accounting records and comply with the accountlng requirements of the Act- or Ibl to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached. zs K Browning ACMA Date Poge 2 of 14
HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGAN1&4TION lao) CHARITY NUMBER 1165557 ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 Governin Document Hanslope Village H311 was built in the mlddle of the nineteenth century. Originally a village school it became the Property of St James the Great Church Sunday School Charity and was used as a Parish Hall. The conveyance document being dated 3rd December 1935. The Diote5an Trustees (Oxford) became Custodians of the property on 14th November 1977. The property was held on a forty year lease under trust deed dated 12 June 1979 land amended in 1983 and 19961 as 3 public charitable trust named Hanslope Village Hall Charity Registration Number 281981. The Hanslope Village Hall CIO Charity Registration Number 1165557 took over full responsibility for the lease and all assets, creditors and Debtors of the 1979 Hanslope Village Hall Charity on 1st April 2016. A new 40 year Lease was successfully negotiated beIveen the Diocesan Trustees (Oxford) and the Hanslope Village Hall CIO Charity Registration Number 1165557 and signed on 3rd April 2020. Ob'ects of the Chari Hanslope Village Hall shall be held on trust as a Willage Hall for the use of the inhabitants of the Parish of Hanslope without distinction of sex or of polr(ical. religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. Summa of the Main Activities in relation to these Ob ects Hanslope Willage Hall is available for hire by village organisations and individuals at preferential rates over those offered to non-residents of the Parish and other organisations. Regular activities include a pre- school, various sports group activities. Women's Institute meeting5, a craft club. drama group who stage Shows in the Hall, a theatre dance group, a model club, Yoga and Pilates Classes. The Hall is regularly hired for children's parties and adult celebrations of one sort or another. Regular events are held to raise funds for the Village Hall activities. Trustees Nome of frustee Dr John Eric Sorrell Office Held Date Appointed Treasurer & 1st April 2016 Chair-elect Dumtion of appointment Renewed April 2019- 3 years Mr Andrew Leonard Archer Mr Matthew N. Ir¥ine Mr Andreas Elia Jenni Alliss Gillian Glanville Duncan Carter Andrea Kingston Win Parry Mac Millington 1st April 2016 1st April 2016 1st January 2018 20th Mah 2019 29th July 2020 29th July 2020 27th January 2021 27th January 2021 27th January 2021 4 years Renewed April 2018- 3 years 3 years 3 years 3 years 3 years 3 years 3 year5 3 years Board of Trustees selection
HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION (CIO) CHARITY NUMBER 1165557 ANNUAL REPORT FOR THE YEAR ENDEO 31 MARCH 2022 Apart from the first tharty trustees. every appointed trustee must be appointed for a term of three year5 by a resolution passed at a properly convened meeting of the charity trustees. In selerting indNidua15 for appointment as appointed charity trustees. the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Each user group may nominate a Representative User and the Representative Users together will appoint one nominated trustee to serve for three years. Reserves Pollc A reserve of £4,OCMJ is held within the General Fund to cover fltUationS in income receipts and expenses payments and emergency expenses such as urgent repairs. A reserve is held to satisfy the condition of the lease to return the hall to the Parochial Church Council in °good and substantial repair" at the end of the term. Chairman's Re ort (see nextpagej
HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION (CIO) CHARITY NUMBER 1165557 ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022 The Board of Trustees met on six occasions during the year. During 2021-2022 Hanslope Village Hall has been getting back to nomial after the Covid Pandemic. Over the first few months of the financial year our regular user groups gradually returned to the Hall and the Trustees are grateful to them for their support over a very difficult two years. Things were virtualty back to normal for all of our regulars by September 2021. One exptIOn was the Youth Club which has folded because, sadly, no adutts were prepared to take over the helm to run it. Hanslope Entertainments Group (HEGS) gave us a most welcome musical evening in December 2021 appropriately entitled °In case they can1 Christmas....again!" This was a wonderful prelude to their Pantomime in February 2022 half-temi when things really felt back to nomial. Gradually over the second half of the year occasional bookings for parties and celebrations started to come back to the Hall and by the end of the financial year the diary for the following year has looked very healthy. Storage has been an increasing problem for the Village Hall as its use by more regular groups increases. We were sucSsful in obtsining Section 106 funding from Milton Keynes Council to enable us to build a store extension at the rear of the Hall. This was completed in Juty. The 106 funds originate from the builders of the new developments in Hanslope. This store has enabled the Entertainments Group to move out and dispose of its temporary storage container in the field behind the Hall. The total cost of the new store was £51,737.57. The 106 Funding was £48,500.00. The Trustees funded the differen from our reserves, FInanS have been brittle as a consequence of the Pandemic but we survived thanks to government grants and a £40{ grant from the Parish Council which was much appreciated. The Trustees however felt that hire charges would still have to increase on 1 st April 2022. We took the opportunity to simplfy our hiring structure for occasional users. Our fundraising events kicked off again with our regular Hamex Show in August. We held a Jazz Evening in October, hosting professional musicians lan Millar and Dominic Spencer, which was enjoyed by everybody who attended. We managed to hold our Horticultural Show in September. HEGS very kindly donated the takings from their December Show to the Village Hall. We held a further Model Show in January. The Trustees are most grateful to our volunteers who make these important fundraising possible led by Jenni and Mat Ipiine. Sadly the village does not always support our events to the level we had hoped. More volunteers are always welcome to join our team. We are now competeing with the newly converted Community Hall owned by the Parish Council at the recreation ground. During the year Duncan Carter took over from me as treasurer enabling me to focus on rny role as Chair of the Trustees. Page 5 of 14
Our Secretary and Trust Robert Hayward retired after 5 years service. Robert organised our GDPR Complian systems with an expertise few others could have managed. He also led our Covid Security compliance during the Pandemic creating all our helpful signs and posters. Thank you so much foryour service Robert. Jenni Allis has stepped up to the role of secretary. Carol Parrett joined the Board of Twstees in November. l am extremely grateful to all of our Trustees who are dedicated to maintaining the Village Hall as an important asset to the people of Hanslope Village. The role of Trustee is voluntary and unpabd. As the village grows the Village Hall is becoming very popular for parties and family events and full information on our facilities and how to book the Hall are available on our website: www.hanslopevillagehall.co.uk. A big thank you to all of you who support us. We look forward to the future with optimism. Dr John Sorrell Chairman 1 st December 2022 Page 6 of 14
HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION lao) CHARITY NUMBER 1165557 DECLARATION FOR THE YEAR ENDED 31 MARCH 2022 We declare that the Trustees have approved the annual report by an on-line vote on 21st July 2021 and this will be recorded in the minutes of the next Board of Trustee Meeting. 2az3 Treasurer (Chairman elertl Duncan Carter Treasurer elect Jenni Alliss
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HANSLOPE VILLAGE HALL TRUST CHARITY NUMBER 281981 BALANCE SHEET AT 31 MARCH 2022 2021 FIXED ASSErs Tangible Assets Investments 43,421 655 43.421 655 CURRENT ASSErs Cash at Bank and in Hand Debtors and Prepayments io 23,732 2,110 67.906 1,472 25,841 69,262 69,378 70,033 CURRENT LIABILITIES Creditors and Accruals 14,9881 144,9231 NET ASSETS 64.274 25,110 ACCUMULATED FUNDS 8alante Brought Forward Prior year adjustment Net Movement in Funds Less sertion 106 received Balance Carried Forward 25,110 25.582 1241 48,052 148,5001 25,110 39.163 io 64,274 iii We declare that the Trustees have approved these Financial Statements and have authorised us to sign them on their behalf. Q(JJ John Sorrell Choirmon elert Treasurer Date q/il?s Duncan Carter Tret)surerelert Date
HANSLOPE VILLAGE HAiL TRUST CHARITY NUMBER 281981 NOTES- 2021-2022 (Fomiing part of the Financial Statementsl l Accountln8 Policie5 The principle accounting policies of the Trust are set out below: Basis of Pre aration These Financial Statements have been prepared in accordance with accounting standards, Accounting and Reporting by Charities- Statement of Recommended Practice ISORP 20051. and the Charities Act 2011, under the accruals and going concern basis. These accounts have been prepared on the basis of historic cost (except that investments are shown at market valuel. The has been no change to the accounting policies since last year, and no changes have been made to Financial Statements for previous years. Incomin Resources Intoming Resources are included in the Financial Statements when the charity becomes entitled to the resource5, the trustee5 are virtually certain they will receive the resources, and the monetary valve can be measured with sufficient reltability. Where incoming resources have related expenditure la5 with fundraising income) the incoming resources and related expenditure are reported gross in the Financial Statements. Grants and donations are onty included in the Financial Statements when the charity has unconditional entitlement to them. Tax reclaims are included at the same time as the gift to which they relate. The value of voluntsry help received is not included but is described in the annual report. Investment income is included in the accounts when receivable. Investment Gains / (Losses) include5 any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Ex enditure and Liabilities Liabilitie5 are recognised as soon as there is a legal or construrtive obligation committin8 the charsty to pay out resources. Grants and Donations Building improvements funded directly by grants paid to contractors are included as income and expenditure within the Financial Statements. Other grants and donations are included within the Financial Statements as intome once they have been received and there are no condttions to be met relating to them which remain in the control of the charity. Fixed Assets and De reciation Assets are capitalised if they can be used for more than one year. and cost at least £500. Investments quoted on a recognised stock exchange a valued at market value at the year end. Depreciation is provided to wrlte off the cost less estimated residual value land grants where
HANSLOPE VILL4GE HALL TRUST CHARITY NUMBER 281981 NOTES- 2021-2022 (Forming part of the Flnancial Statements) approprlatel of tangible fixed assets by instalments over their estimated useful etonomic lives as follows: Buildlng and Improvements Plant and Machinery Ibwestment Intome IO% per annum on Orinal knt)wn cost 25% per annum on oriwnal knovm cost 2022 2021 Investment and 8ank Interest COIF Interest 0.95 0.95 3 Expendlture Fees for Examinin the Flnancial Statements No fees were paid for the independent examlnation ofthese Flnantial Ststements. Anal ses of Ex endltufe The resources expended have been anajysed on the funttional basis provided by Accounting and Reporting by Charities- Statement of Recommended practi ISORP 2(KJ51. Fundroising Expenses 2021 Event and Admlnlstration Expenses Advert15in8 100 Club Prizes 16 975 975 2A72 Holl Running Costs 2022 2021 Rent and Rates Heat, Light and Po¥b*r Travelling Expenses lrnanagerl Printing, Ststionery & Software Equipment Hire, purthase and Maintenan Maintenanteiaeaning General ExpensesfinyJrance Staff expenses Hall Mana8ement Costs linclude5 joining fee ACREI Professional Fees 287 116 2,232 732 642 1726 1.942 10.275 2.635 129J6 2221 73 145 750 438 793 ences 587 Z2242 19.218 Governonce Costs 2022 2021 Tdephone and internet legal Fee5 793 770 1,846 2,616 1559 2352
HAN5LOPE VILLAGE HALL TRUSr CHARITY NUMBER 281981 NOTES- 2021-2022 (Forming part of the Hnanclal Statements) Employtes The CIO employ a Hall Managef who for part of the yearwas furloughed under HM Government Co¥id 19 guiddines 2022 2021 Gross Wa8es and Salaries less furlough income from HMRC Employer's National Insurance Contributions 5.894 13.8461 11.0821 Thistee5 and Othèr Related Parties Trustee Ex enses No payment or reimbursèment of out-of-PO(ket expenses have been made to anytrustee orto a thlrd partyfor any expenses irKurred by a trustee durln8thè year. Related Part Transactions No related party trarL5actions have been undertaken by the chairty durFng the year. TanSe fjxed Assets A unanirnou5 minuted re501ution of the Trvstees on 12th July 2016 agreed to thange the method of depreciation for these accounts to the straight line method.. Building and Improvements IO% per annum on original known cost Plant and Mathinery 25% perannum on original known eost Fumltur• & Fittln8s Build5wx Impro%*mtrrt5 Total At l April 2021 11 Store Extension At 31 March 2022 Depreclatlon At l April 2021 Charge for year 11 Store Extension At 31 March 2022 Net Book Value At l April 2021 At 31 March 2022 156741 2220 158%1 45601 202342 45601 2220 204562 156742 1564 158306 555 555 {6 month5 io%) 22KI IS22 2280 2119 161141 656 ioi 655 43320 43421 Imiestment Assets 2021 NONE
HANSLOPE VILLAGE HALL TRUST CHARITY NUMBER 281981 NOTES- 2021-2022 (Forming part of the Flnancial Statements) Debtors and Prepayrnents Amounts falling due wf(hin one year 2022 2021 Hiring Debtors 173 Gift Ald Prepayments 1.937 z.iio 1.472 1.472 Credftors and Accruals Amounts fallin8 due wrthin oneyear 2022 2021 Crediiors l(K) Club Prize income in advance Sertion 106 Income in adwdnte Acciuals & Deferred Income IPAYEI 1091 1382 1289 42363 180 4.988 44,923 10 Attumulated Funds Anal General Fund Fundraising Fund Totsl Fund Tangible Assets Investments Cash Samngs account Debtors and Prepayments CredStors and Accruals 43.420 43.420 13.3321 27064 23.732 li,0 2,110 14.9881 75.274 ii,c li 14.9881 16,2111 43.420 38,C64 eral Fund The General Fund isthe main fund of the Trust into whlch all of the incorne forthe usè of the Vlllage Hall is plad and from which all the operatin8 expenditsjre is bome. In addition. donation5. bequests and grants which are not restrlcted in use are induded here. Total Fund broht forward from 2021 Add.. Net operatin8 Income for the year At 31 Marth 2022 73,634 39,163 112,797
HANSLOPE VILLAGE HALL TRUST CHARITY NUMBER 281981 NOTES- 2021-2022 {Forming part of the Financlal Statements) Fixed A Fund This fund Ss made up of the tsngible fixed assetsof the Trust It indudÈ5 building improvements which are being deptiated and will belon8 to the Parothial Church Coundl atthe end of the lease. It 3150 includes item5 such as table5 and chairs (described as Plant & Machinery) which belong to thè Trust and are being depreciated. Other Building rt& Furnlture & Impro%*ments Mathinery Fixlures T¢)tal Fund brought forward plus addr(ion$ 2021-2022 656 655 45.601 45,6LM) 12,2801 43.320 45,601 46,256 12.8351 43.421 TOTAL 656 Less.. Asset Depreciation At 31 March 2022 15551 ioi Fundraisin Fund This fund is made up of income fai5ed from the fundratsin8 aetivities of the Trurt. It is set aside to pay for capital items and major projects and not to be used against general running expenses of the hall, however. it may be used in this way if considered necessary by theTrustees. Totsl Fund brought forward Add: Net Income from Fundraising Aclivty At 31 March 2022 33,743 3.174 36,917