HANSLOPE VILLAGE HALL CIO
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
CHARITY NUMBER 1165557
Hanslope Village Hall
Newport Road
Hanslope
Milton Keynes
MK19 7NZ
Page l of 14

HANSLOPE VILLAGE HALL CHARrrABiE INCORPORATED ORGANISATION ICIO)
CHARITY NUMBER 1165557
INDEPENOENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2022
Res
ective Res
onsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The tharity's trustees
consider that an audit is not required for this year under sertion 144121 of the Charities Att 2011
(the 2011 Act) and that an independent Èxamination is needed.
It is my responsibility to..
- examine the accounts under settion 145 of the Act:
to follow the procedures laid down in the General Directions given by the Charity Commissioners
under section 14515llbl of the Act,. and
- to state whether particular matters have come to my attentS0n.
Basis of Inde
endent Examiner's Ststement
My examination was carried out in accordance with the general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the Charity and
comparison of the accounts presented wr(h those records. It also includes consideration of anv
unusual items or disclosures in the accounts, and seeking explanations from you as twstees
concerning any such matters. The procedures undertaken do not provide all the evidence that
would be reqUI￿d irt an audit and consequently no opinion ts given as to whether the accounts
present a 'true and fair view, and the report is limtted to those matters set out in the statement
below.
Inde
endent Examiner's Statement
In connection with my examination. no matter has come to my attention..
lal which gives me reasonable cause to believe that in any material respert the trustees have not
met the requirements to ensure that-.
proper accounting records are kept in accordance with sertion 130 of the Art,. and
Financial Statements are prepared which agree with the accounting records and comply with
the accountlng requirements of the Act-
or
Ibl to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the Financial Statements to be reached.
zs
K Browning ACMA
Date
Poge 2 of 14

HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGAN1&4TION lao)
CHARITY NUMBER 1165557
ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2022
Governin
Document
Hanslope Village H311 was built in the mlddle of the nineteenth century. Originally a village school it
became the Property of St James the Great Church Sunday School Charity and was used as a Parish Hall.
The conveyance document being dated 3rd December 1935. The Diote5an Trustees (Oxford) became
Custodians of the property on 14th November 1977. The property was held on a forty year lease under
trust deed dated 12 June 1979 land amended in 1983 and 19961 as 3 public charitable trust named
Hanslope Village Hall Charity Registration Number 281981. The Hanslope Village Hall CIO Charity
Registration Number 1165557 took over full responsibility for the lease and all assets, creditors and
Debtors of the 1979 Hanslope Village Hall Charity on 1st April 2016. A new 40 year Lease was successfully
negotiated beI￿veen the Diocesan Trustees (Oxford) and the Hanslope Village Hall CIO Charity Registration
Number 1165557 and signed on 3rd April 2020.
Ob'ects of the Chari
Hanslope Village Hall shall be held on trust as a Willage Hall for the use of the inhabitants of the Parish of
Hanslope without distinction of sex or of polr(ical. religious or other opinions including use for meetings,
lectures and classes and for other forms of recreation and leisure-time occupation with the object of
improving the conditions of life for the said inhabitants.
Summa
of the Main Activities in relation to these Ob ects
Hanslope Willage Hall is available for hire by village organisations and individuals at preferential rates over
those offered to non-residents of the Parish and other organisations. Regular activities include a pre-
school, various sports group activities. Women's Institute meeting5, a craft club. drama group who stage
Shows in the Hall, a theatre dance group, a model club, Yoga and Pilates Classes. The Hall is regularly hired
for children's parties and adult celebrations of one sort or another. Regular events are held to raise funds
for the Village Hall activities.
Trustees
Nome of frustee
Dr John Eric Sorrell
Office Held Date Appointed
Treasurer & 1st April 2016
Chair-elect
Dumtion of appointment
Renewed April 2019- 3 years
Mr Andrew Leonard Archer
Mr Matthew N. Ir¥ine
Mr Andreas Elia
Jenni Alliss
Gillian Glanville
Duncan Carter
Andrea Kingston
Win Parry
Mac Millington
1st April 2016
1st April 2016
1st January 2018
20th Ma￿h 2019
29th July 2020
29th July 2020
27th January 2021
27th January 2021
27th January 2021
4 years
Renewed April 2018- 3 years
3 years
3 years
3 years
3 years
3 years
3 year5
3 years
Board of Trustees selection

HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION (CIO)
CHARITY NUMBER 1165557
ANNUAL REPORT
FOR THE YEAR ENDEO 31 MARCH 2022
Apart from the first tharty trustees. every appointed trustee must be appointed for a term of three year5
by a resolution passed at a properly convened meeting of the charity trustees. In selerting indNidua15 for
appointment as appointed charity trustees. the charity trustees must have regard to the skills, knowledge
and experience needed for the effective administration of the CIO. Each user group may nominate a
Representative User and the Representative Users together will appoint one nominated trustee to serve
for three years.
Reserves Pollc
A reserve of £4,OCMJ is held within the General Fund to cover fl￿tUationS in income receipts and expenses
payments and emergency expenses such as urgent repairs.
A reserve is held to satisfy the condition of the lease to return the hall to the Parochial Church Council in
°good and substantial repair" at the end of the term.
Chairman's Re
ort
(see nextpagej

HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION (CIO)
CHARITY NUMBER 1165557
ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2022
The Board of Trustees met on six occasions during the year.
During 2021-2022 Hanslope Village Hall has been getting back to nomial after the
Covid Pandemic. Over the first few months of the financial year our regular user
groups gradually returned to the Hall and the Trustees are grateful to them for their
support over a very difficult two years. Things were virtualty back to normal for all of
our regulars by September 2021. One ex￿ptIOn was the Youth Club which has
folded because, sadly, no adutts were prepared to take over the helm to run it.
Hanslope Entertainments Group (HEGS) gave us a most welcome musical evening
in December 2021 appropriately entitled °In case they can￿1 Christmas....again!"
This was a wonderful prelude to their Pantomime in February 2022 half-temi when
things really felt back to nomial. Gradually over the second half of the year
occasional bookings for parties and celebrations started to come back to the Hall and
by the end of the financial year the diary for the following year has looked very
healthy.
Storage has been an increasing problem for the Village Hall as its use by more
regular groups increases. We were suc￿Ssful in obtsining Section 106 funding from
Milton Keynes Council to enable us to build a store extension at the rear of the Hall.
This was completed in Juty. The 106 funds originate from the builders of the new
developments in Hanslope. This store has enabled the Entertainments Group to
move out and dispose of its temporary storage container in the field behind the Hall.
The total cost of the new store was £51,737.57. The 106 Funding was £48,500.00.
The Trustees funded the differen￿ from our reserves,
FInan￿S have been brittle as a consequence of the Pandemic but we survived
thanks to government grants and a £40{￿ grant from the Parish Council which was
much appreciated. The Trustees however felt that hire charges would still have to
increase on 1 st April 2022. We took the opportunity to simplfy our hiring structure
for occasional users. Our fundraising events kicked off again with our regular Hamex
Show in August. We held a Jazz Evening in October, hosting professional musicians
lan Millar and Dominic Spencer, which was enjoyed by everybody who attended. We
managed to hold our Horticultural Show in September. HEGS very kindly donated the
takings from their December Show to the Village Hall. We held a further Model Show
in January. The Trustees are most grateful to our volunteers who make these
important fundraising possible led by Jenni and Mat Ipiine. Sadly the village
does not always support our events to the level we had hoped. More volunteers are
always welcome to join our team. We are now competeing with the newly converted
Community Hall owned by the Parish Council at the recreation ground. During the
year Duncan Carter took over from me as treasurer enabling me to focus on rny role
as Chair of the Trustees.
Page 5 of 14

Our Secretary and Trust￿ Robert Hayward retired after 5 years service. Robert
organised our GDPR Complian￿ systems with an expertise few others could have
managed. He also led our Covid Security compliance during the Pandemic creating
all our helpful signs and posters. Thank you so much foryour service Robert. Jenni
Allis has stepped up to the role of secretary. Carol Parrett joined the Board of
Twstees in November. l am extremely grateful to all of our Trustees who are
dedicated to maintaining the Village Hall as an important asset to the people of
Hanslope Village. The role of Trustee is voluntary and unpabd. As the village grows
the Village Hall is becoming very popular for parties and family events and full
information on our facilities and how to book the Hall are available on our website:
www.hanslopevillagehall.co.uk.
A big thank you to all of you who support us. We look forward to the future with
optimism.
Dr John Sorrell
Chairman
1 st December 2022
Page 6 of 14

HANSLOPE VILLAGE HALL CHARITABLE INCORPORATED ORGANISATION lao)
CHARITY NUMBER 1165557
DECLARATION
FOR THE YEAR ENDED 31 MARCH 2022
We declare that the Trustees have approved the annual report by an on-line vote on 21st July 2021
and this will be recorded in the minutes of the next Board of Trustee Meeting.
2az3
Treasurer
(Chairman elertl
Duncan Carter
Treasurer elect
Jenni Alliss

LV
O rf*
¢15 O O
vvo

HANSLOPE VILLAGE HALL TRUST
CHARITY NUMBER 281981
BALANCE SHEET
AT 31 MARCH
2022
2021
FIXED ASSErs
Tangible Assets
Investments
43,421
655
43.421
655
CURRENT ASSErs
Cash at Bank and in Hand
Debtors and Prepayments
io
23,732
2,110
67.906
1,472
25,841
69,262
69,378
70,033
CURRENT LIABILITIES
Creditors and Accruals
14,9881
144,9231
NET ASSETS
64.274
25,110
ACCUMULATED FUNDS
8alante Brought Forward
Prior year adjustment
Net Movement in Funds
Less sertion 106 received
Balance Carried Forward
25,110
25.582
1241
48,052
148,5001
25,110
39.163
io
64,274
iii
We declare that the Trustees have approved these Financial Statements and have authorised us to sign
them on their behalf.
Q(JJ
John Sorrell
Choirmon elert
Treasurer
Date
q/il?s
Duncan Carter
Tret)surerelert
Date

HANSLOPE VILLAGE HAiL TRUST
CHARITY NUMBER 281981
NOTES- 2021-2022
(Fomiing part of the Financial Statementsl
l Accountln8 Policie5
The principle accounting policies of the Trust are set out below:
Basis of Pre
aration
These Financial Statements have been prepared in accordance with accounting standards, Accounting
and Reporting by Charities- Statement of Recommended Practice ISORP 20051. and the Charities Act
2011, under the accruals and going concern basis.
These accounts have been prepared on the basis of historic cost (except that investments are shown at
market valuel.
The￿ has been no change to the accounting policies since last year, and no changes have been made
to Financial Statements for previous years.
Incomin
Resources
Intoming Resources are included in the Financial Statements when the charity becomes entitled to the
resource5, the trustee5 are virtually certain they will receive the resources, and the monetary valve can
be measured with sufficient reltability.
Where incoming resources have related expenditure la5 with fundraising income) the incoming
resources and related expenditure are reported gross in the Financial Statements.
Grants and donations are onty included in the Financial Statements when the charity has unconditional
entitlement to them. Tax reclaims are included at the same time as the gift to which they relate.
The value of voluntsry help received is not included but is described in the annual report.
Investment income is included in the accounts when receivable.
Investment Gains / (Losses) include5 any gain or loss on the sale of investments and any gain or loss
resulting from revaluing investments to market value at the end of the year.
Ex
enditure and Liabilities
Liabilitie5 are recognised as soon as there is a legal or construrtive obligation committin8 the charsty to
pay out resources.
Grants and Donations
Building improvements funded directly by grants paid to contractors are included as income and
expenditure within the Financial Statements.
Other grants and donations are included within the Financial Statements as intome once they have
been received and there are no condttions to be met relating to them which remain in the control of
the charity.
Fixed Assets and De
reciation
Assets are capitalised if they can be used for more than one year. and cost at least £500.
Investments quoted on a recognised stock exchange a￿ valued at market value at the year end.
Depreciation is provided to wrlte off the cost less estimated residual value land grants where

HANSLOPE VILL4GE HALL TRUST
CHARITY NUMBER 281981
NOTES- 2021-2022
(Forming part of the Flnancial Statements)
approprlatel of tangible fixed assets by instalments over their estimated useful etonomic lives as
follows:
Buildlng and Improvements
Plant and Machinery
Ibwestment Intome
IO% per annum on Ori￿nal knt)wn cost
25% per annum on oriwnal knovm cost
2022
2021
Investment and 8ank Interest
COIF Interest
0.95
0.95
3 Expendlture
Fees for Examinin
the Flnancial Statements
No fees were paid for the independent examlnation ofthese Flnantial Ststements.
Anal
ses of Ex
endltufe
The resources expended have been anajysed on the funttional basis provided by Accounting and Reporting by
Charities- Statement of Recommended practi￿ ISORP 2(KJ51.
Fundroising Expenses
2021
Event and Admlnlstration Expenses
Advert15in8
100 Club Prizes
16
975
975
2A72
Holl Running Costs
2022
2021
Rent and Rates
Heat, Light and Po¥b*r
Travelling Expenses lrnanagerl
Printing, Ststionery & Software
Equipment Hire, purthase and Maintenan
Maintenanteiaeaning
General ExpensesfinyJrance
Staff expenses
Hall Mana8ement Costs linclude5 joining fee ACREI
Professional Fees
287
116
2,232
732
642
1726
1.942
10.275
2.635
129J6
2221
73
145
750
438
793
ences
587
Z2242
19.218
Governonce Costs
2022
2021
Tdephone and internet
legal Fee5
793
770
1,846
2,616
1559
2352

HAN5LOPE VILLAGE HALL TRUSr
CHARITY NUMBER 281981
NOTES- 2021-2022
(Forming part of the Hnanclal Statements)
Employtes
The CIO employ a Hall Managef who for part of the yearwas furloughed
under HM Government Co¥id 19 guiddines
2022
2021
Gross Wa8es and Salaries
less furlough income from HMRC
Employer's National Insurance Contributions
5.894
13.8461
11.0821
Thistee5 and Othèr Related Parties
Trustee Ex
enses
No payment or reimbursèment of out-of-PO(ket expenses have been made to anytrustee orto a thlrd partyfor
any expenses irKurred by a trustee durln8thè year.
Related Part Transactions
No related party trarL5actions have been undertaken by the chairty durFng the year.
TanS￿e fjxed Assets
A unanirnou5 minuted re501ution of the Trvstees on 12th July 2016 agreed to thange the method of
depreciation for these accounts to the straight line method..
Building and Improvements
IO% per annum on original known cost
Plant and Mathinery
25% perannum on original known eost
Fumltur• &
Fittln8s
Build5wx Impro%*mtrrt5
Total
At l April 2021
11 Store Extension
At 31 March 2022
Depreclatlon
At l April 2021
Charge for year
11 Store Extension
At 31 March 2022
Net Book Value
At l April 2021
At 31 March 2022
156741
2220
158%1
45601
202342
45601
2220
204562
156742
1564
158306
555
555
{6 month5
io%)
22KI
IS￿22
2280
2119
161141
656
ioi
655
43320
43421
Imiestment Assets
2021
NONE

HANSLOPE VILLAGE HALL TRUST
CHARITY NUMBER 281981
NOTES- 2021-2022
(Forming part of the Flnancial Statements)
Debtors and Prepayrnents
Amounts falling due wf(hin one year
2022
2021
Hiring Debtors
173
Gift Ald
Prepayments
1.937
z.iio
1.472
1.472
Credftors and Accruals
Amounts fallin8 due wrthin oneyear
2022
2021
Crediiors
l(K) Club Prize income in advance
Sertion 106 Income in adwdnte
Acciuals & Deferred Income IPAYEI
1091
1382
1289
42363
180
4.988
44,923
10 Attumulated Funds
Anal
General
Fund
Fundraising
Fund
Totsl
Fund
Tangible Assets
Investments
Cash
Samngs account
Debtors and Prepayments
CredStors and Accruals
43.420
43.420
13.3321
27064
23.732
li,￿0
2,110
14.9881
75.274
ii,c
li
14.9881
16,2111
43.420
38,C64
eral Fund
The General Fund isthe main fund of the Trust into whlch all of the incorne forthe usè of the Vlllage Hall is pla￿d
and from which all the operatin8 expenditsjre is bome. In addition. donation5. bequests and grants which are not
restrlcted in use are induded here.
Total
Fund bro￿ht forward from 2021
Add.. Net operatin8 Income for the year
At 31 Marth 2022
73,634
39,163
112,797

HANSLOPE VILLAGE HALL TRUST
CHARITY NUMBER 281981
NOTES- 2021-2022
{Forming part of the Financlal Statements)
Fixed A
Fund
This fund Ss made up of the tsngible fixed assetsof the Trust It indudÈ5 building improvements which are being
dep￿tiated and will belon8 to the Parothial Church Coundl atthe end of the lease. It 3150 includes item5 such as
table5 and chairs (described as Plant & Machinery) which belong to thè Trust and are being depreciated.
Other Building
rt&
Furnlture &
Impro%*ments
Mathinery
Fixlures
T¢)tal
Fund brought forward
plus addr(ion$ 2021-2022
656
655
45.601
45,6LM)
12,2801
43.320
45,601
46,256
12.8351
43.421
TOTAL
656
Less.. Asset Depreciation
At 31 March 2022
15551
ioi
Fundraisin
Fund
This fund is made up of income fai5ed from the fundratsin8 aetivities of the Trurt. It is set aside to pay for capital
items and major projects and not to be used against general running expenses of the hall, however. it may be
used in this way if considered necessary by theTrustees.
Totsl
Fund brought forward
Add: Net Income from Fundraising Aclivty
At 31 March 2022
33,743
3.174
36,917