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2022-08-31-accounts

DUXFORD PRESCHOOL

REPORT AND ACCOUNTS FOR THE PERIOD ENDED 31[ST] AUGUST 2022

Principal Address: Sunshine Room Duxford Primary School St John’s Street Duxford CB22 4RA

Independent Examiner: Rebecca Coles Newton Hall, Town Street, Newton, Cambridge, CB22 7ZE

A charitable incorporated organisation registered in England and Wales Registered Charity no: 1165461 OFSTED Unique Reference no: EY50063

Trustees' Annual Report for the period Period start date Period end date 01 09 2021 31 08 2022 From To

Section A Reference and administration details

Charity name Duxford Preschool

Other names charity is known by

Registered charity number (if any) 1165461

Charity's principal address

Sunshine Room Duxford C of E Community Primary School St. Johns Street Duxford, Cambridge Postcode CB22 4RA

Names of the charity trustees who manage the charity

1
2
3
4
5
6		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(if any)
Stephen Burgess Chair 01.10.16 to present day
Natalie Hanlon Treasurer 07.03.19 to present day
Sally Hodges Trustee 30.09.19 to present day
Catherine Dunn Trustee 21.01.22 to present day

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Local Authority Early Years Ann Ackers Cambridge County Council Advisor

Name of chief executive or names of senior staff members (Optional information)

Preschool Manager: Katie Draper

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Pre-School Learning Alliance Model CIO Constitution for Childcare Providers 2013, adopted on 12[th] January 2016

How the charity is constituted

[Trust ]

Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Duxford Preschool is a registered charity that is run by a committee, primarily consisting of parents and carers of children in the setting. It is run as a Charitable Incorporated Organization (CIO). Our constitution requires a minimum of 3 Trustees, who have overall legal responsibility for the preschool.

The AGM often sees committee members stepping down; to ensure consistency for the Preschool, we have implemented a model which sees the majority of the financial and strategic management carried out by the Preschool Management team, with the Committee offering oversight and governance. The Committee therefore meets once a term (or more frequently as required) to discuss any issues, are in regular email contact and work collaboratively with the Preschool Management team. Trustees complete DBS checks in line with statutory requirements and induction and training take place as part of our regular meetings.

The Preschool management structure consists of one Manager, two Deputy Managers, and a Business Manager. The Preschool works regularly with many Cambridge County Council professionals, namely an Early Years Inclusion Advisor and the Local Inclusion Forum Team (consisting of Specialist Teachers, Health Visitors and Social Services representatives). We also attend Early Years Network and Briefing Sessions hosted by the Local Authority. We are additionally supported by an Early Years Improvement Advisor.

Our Preschool is on the site of the Duxford C of E Community Primary School and, although we are a separate body, we regularly meet with the Early Years team at the school to share ideas.

Trustees give their time for free and receive no financial benefit. We are a CIO to reduce the financial liability and risk to trustees. The Preschool policies and procedures are regularly reviewed and amended to reflect changes in best practice as well as statutory guidance. The environment is checked daily for H&S risk and we use risk assessments in relation to trips, activities, and equipment.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The charity works for the public benefit having as its objects the development
and education of children and young people in particular by:
(1) promoting their care and safety;
(2) promoting their education and promoting parental involvement;
(3) promoting their health and wellbeing;
(4) providing services to support them and their families and carers;
(5) providing services to individuals holding membership of the CIO; and
(6) furthering the aims of the Pre-school Learning Alliance.
In all of our work we (the trustees) have regard to the guidance issued by the
Charity Commission on public benefit.
Our main activity is to deliver, within our fully inclusive setting for 2 ¼ –5-year
olds, the Early Year Foundation Stage. In order to do this, we employ childcare
managers and practitioners who undertake joint daily planning of activities to
meet the needs and interests of the children attending our setting. We deploy a
key person approach to ensure that the progress and well-being of all individual
children is constantly monitored and feeds into future planning.
We ensure that our staff are well trained and hence able to successfully meet
the needs of the children in our care. We promote the importance of the learning
environment and endeavour to make this as stimulating as possible. We listen to
the views of children, parents and staff and use this feedback to inform our
improvement work. We accurately assess our children and provide this
information to Cambridge County Council as requested.
We develop positive relationships with parents and carers and invite them into
our setting as observers or helpers. We value all children as individuals and
celebrate Britain’s diversity of culture of ethnicity. We help the children in our
care to be happy and healthy.
We have policies and procedures in place for all aspects of safeguarding, child
protection and health and safety, and we use staff training days and meetings to
ensure all staff are fluent in these. We follow the recommendations offered by
our Cambridge County Council improvement advisor and the guidance available
from the Early Years Alliance (formally the Preschool Learning Alliance).

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Overview

After a turbulent few years, the 2021-2022 academic year saw the Preschool return to a bit more of ‘normality’, opening for 38 weeks of the year, offering upto 30 hours of early years education and care to children 2 ¼ to 5 years old. We have continued to offer 15/30 hours per week free of charge to children from the term after they turn 3, as well as those children who qualify as a Funded Two, as part of the central government’s Early Years Funding scheme. In addition we offer private places to those families who do not yet qualify for funding.

We started the year at 67% capacity (2021: 61%), which by the summer term had increased to 90% occupancy (2021: 100%). Of the 36 children on roll, 18 children left to move onto reception at the end of the Summer Term with 18 children remaining for the Autumn Term 2022.

Our wonderful staff have continued to provide the children with first class support. Covid-19 has continued to have a significant impact on the children’s PSED skills (physical, social and emotional development) and the staff have focused extensively on supporting their friendships and social interactions. They have offered a wide variety of opportunities to extend their learning through open—ended activities and encouraged them to become curious and independent learners.

Ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Preschool. In addition to listening to staff and Committee members, the families are invited to give feedback using the annual questionnaire.

Staffing

We had several staffing changes during this academic year, beginning with the appointment of a new Manager in September following the registration of Pippa Eccleston in August 2021. Katie Draper was promoted to the position following an extensive recruitment process. Katie has a Level 5 Early Years’ qualification and has many years’ experience managing a day nursery in the local area so we are delighted to have her leading the team.

In February, one of our Deputy Managers (Kayleigh Kearns) decided to take on the challenge of running her own Preschool and her position was filled by Michelle Williams, a practitioner with over 30 years of experience in Early Years.

The current senior management team now comprises the Manager, two Deputies and the Business Manager. There are also 3 staff members working as Preschool Practitioners, which brings the total number of staff to 7.

We continue to strongly believe in the continuing professional development of our Staff and provided considerable opportunities for them to refresh their knowledge and qualifications in:

The management team also attend termly Leadership & Governance Briefings, and Early Years Foundation Forums provided by the Local Authority.

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Section D Achievements and performance

Fees

We made no increase to our fee rate during the year (£6.00 for 2-year-olds and £5.50 for 3/4-year-olds), although we did receive a small increase in our rate of funding from the Local Authority. For 3 and 4 year olds this increased to £4.37 from £4.20, and the 2-year rate increased to £5.78 from £5.57. The Fair Funding and Consumables Supplement continued to be paid by 80% of families voluntarily.

Fundraising

A small committee has meant that there has not been a focus on fundraising, but the Preschool staff attended the village DuxFest event in July, offering facepainting, glitter tattoos and sweetie bags making over £200 after expenses. Cashback from Amazon and TopCashback resulted in a further £55.

Future Throughout this period there has been significant work with the builders and designers to design a new permanent building for the Preschool. Unfortunately, an objection raised by the Parish Council resulted in the delay to the start of the re-build works, pushing back the proposed completion date. It is now hoped that the new structure will be ready for occupation by Easter 2023. The new space will be double the size of the existing mobile unit, offering 100m2 of floor space for the children to enjoy together with a dedicated laundry, kitchen, office, meeting room, ‘quiet room’ and huge outdoor space. It is extremely exciting to see the ideas come together, and the new space offers a lot of opportunity for the Preschool. Moving into a new stand-alone building will potentially give us the ability to extend our opening hours and number of weeks that we’re open a year. Duxford does not offer any year-round provision for early years aged children, so it would be fantastic to be able to offer this facility to the local community.

We currently have a reasonable number of children on the waiting list to join the Preschool during the 23-24 academic year which is a great position to be in. However, our rate of growth could be limited if we’re unable to recruit staff as we have had very little interest from suitable candidates for two Practitioner Roles that have been advertised. This reflects other settings’ experiences up and down the country, and recruitment is likely to be our biggest challenge during this academic year.

Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit
Further financial review details		 There has been no change to the Preschool’s Reserves Policy which aims to
keep reserves of approximately £33,000; a contingency sum which provides for
1 terms expenditure and redundancy obligations.
Accumulated funds now exceed the Early Years Alliance recommendation to
hold 3 months’ running costs in reserve. Ordinarily we would take measures to
reduce these funds by re-investing any surplus back into the charity to further its
aims (i.e. to benefit the children). However, we are aware that the Preschool will
need to purchase large play equipment for the outside area of the new
Preschool and will retain these funds for this purpose.
None.
(Optional information)

6

We ended the 2021-2022 year with an unrestricted surplus of income over expenditure of £27,917.08. The balance of reserves brought forward on 01/09/21 was £74,381.74 and the balance carried forward has therefore been increased to £102,298.82 as of 31/08/22.

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature(s)

Full name(s) Natalie Hanlon Position (e.g. Secretary, Chair, etc)[Treasurer for the period ]

Date 26[th] January 2023

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Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Duxford Preschool members of On accounts for the year 31 August 2022 ended Set out on pages 1 to 11 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
Rebecca Coles FCCA
ACCA
Newton Hall, Town Street
Newton, Cambridge
CB22 7ZE

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of n/a any items that the examiner wishes to disclose .

9

DUXFORD PRESCHOOL REGISTERED CHARITY NO 1165461 RECIEPTS AND PAYMENTS FOR THE YEAR TO 31 AUGUST 2022

Notes
Unrestricted
£
Income
Early Years Funding
81,199
Invoiced Fees
20,431
Early Bird Income
-
Forest School Supplement
-
Fair Funding & Consumables Fee
4,358
Registration Fee
460
DAF & SENIF
-
Uniform Sales
90
Fundraising
313
Grants
-
Donations
177
Gift Aid
-
Special Events
-
COVID-19 Job Retention Scheme
-
COVID-19 SSP
193
Insurance Claim Pay-out
12,515		 Restricted
Total 2022
£
£
-
81,199
-
20,431
-
-
-
-
-
4,358
-
460
-
-
-
90
-
313
-
-
-
177
-
-
-
-
-
-
-
193
-
12,515		 Total 2021
£
60,568
12,516
-
698
1,986
80
2,838
543
111
-
10,866
-
-
466
-
3,417
Total Income
119,736		 -
119,736		 94,089
Less Operating Expenses
Wages Pensions PAYE
77,619
Rent
3
5,671
Telephone & Internet
401
Website & Email
174
Toys & Resources
1,160
Furniture & Equipment
745
Forest School Equipment
-
Art & Craft Consumable
317
Snacks
590
Stationery & Postage
399
Health & Hygiene Equipment
383
Recruitment
72
Repairs & Maintenance
152
End of Term Gifts
437
Special Events
585
Marketing & Advertising
-
Insurance
1,016
Professional Fees
465
DBS Checks
156
Subscriptions
75
Uniform & Clothing
93
Payroll & Accountancy Services
401
Staff Training
845
Fundraising Expenses
62
Bank Charges
1
Fire Refurbishment Expenses
-		 -
77,619
-
5,671
-
401
-
174
-
1,160
-
745
-
-
-
317
-
590
-
399
-
383
-
72
-
152
-
437
-
585
-
-
-
1,016
-
465
-
156
-
75
-
93
-
401
-
845
-
62
-
1
-
-
-
91,819
27,917
-
74,382
-
102,299
70,088
5,063
420
160
911
248
41
212
496
657
779
-
193
266
120
-
994
320
312
192
654
508
1,733
-
-
7,579
Total Operating Expenses
91,819		 91,947
Surplus/Deficit
27,917		 2,142
Cash balances b/f
74,382		 72,240
Balances c/f
102,299		 74,382

10

DUXFORD PRESCHOOL REGISTERED CHARITY NO 1165461 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2022

Notes
RESERVES
Balance b/f
Excess income over expenditure
Total reserves
CASH FUNDS
Current Banking Account
Savings Account
Total cash funds
LIABILITIES
Rent
3
Independent Examination
Early Years Funding for 2022-2023
4
Total liabilities
FUNDS OF THE CHARITY
Restricted funds
Unrestricted funds
Total charity funds		 2022
£
74,382
27,819
102,299
102,299
-
102,299
2,034
180
13,244
15,458
-
102,299
102,299		 2021
£
72,240
2,142
74,382
74,382
-
74,382
1,636
180
-
1,816
-
72,240
74,382

Notes to the accounts for the year ended 31[st] August 2022.

1 ACCOUNTING POLICIES

Basis of Accounting

The financial statements have been prepared on the receipts and payments basis.

Income

All income is included at the time of receipt.

Expenses

All expenditure is accounted for at the time of payment.

2 EQUIPMENT

All equipment purchased by the charity is included under these headings as an expense. No items have been capitalised.

3 RENT

Due to administrative reasons, the landlord did not invoice for rent during the financial year. The Trustees have therefore designated £2,034 of Reserves for this liability.

4 EARLY YEARS FUNDING

£13,244.25 of Early Years Funding relating to Autumn Term 2022 was received on 31[st] August 2022.

11