## **DUXFORD PRESCHOOL**
# **REPORT AND ACCOUNTS FOR THE PERIOD ENDED 31[ST] AUGUST 2022**
Principal Address: Sunshine Room Duxford Primary School St John’s Street Duxford CB22 4RA
Independent Examiner: Rebecca Coles Newton Hall, Town Street, Newton, Cambridge, CB22 7ZE
> A charitable incorporated organisation registered in England and Wales Registered Charity no: 1165461 OFSTED Unique Reference no: EY50063
**Trustees' Annual Report for the period** Period start date Period end date 01 09 2021 31 08 2022 **From To**
## Section A Reference and administration details
**Charity name** Duxford Preschool
**Other names charity is known by**
**Registered charity number (if any)** 1165461
**Charity's principal address**
Sunshine Room Duxford C of E Community Primary School St. Johns Street Duxford, Cambridge **Postcode** CB22 4RA
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Stephen Burgess|Chair|01.10.16 to present day||
||Natalie Hanlon|Treasurer|07.03.19 to present day||
||Sally Hodges|Trustee|30.09.19 to present day||
||Catherine Dunn|Trustee|21.01.22 to present day||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
## **Type of adviser Name Address**
Local Authority Early Years Ann Ackers Cambridge County Council Advisor
## **Name of chief executive or names of senior staff members (Optional information)**
Preschool Manager: Katie Draper
2
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Pre-School Learning Alliance Model CIO Constitution for Childcare Providers 2013, adopted on 12[th] January 2016
## How the charity is constituted
- (eg. trust, association, company)
> [Trust ]
## Trustee selection methods
- (eg. appointed by, elected by)[Appointed by the current members of the Committee (Trustees) at the AGM ]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Duxford Preschool is a registered charity that is run by a committee, primarily consisting of parents and carers of children in the setting. It is run as a Charitable Incorporated Organization (CIO). Our constitution requires a minimum of 3 Trustees, who have overall legal responsibility for the preschool.
The AGM often sees committee members stepping down; to ensure consistency for the Preschool, we have implemented a model which sees the majority of the financial and strategic management carried out by the Preschool Management team, with the Committee offering oversight and governance. The Committee therefore meets once a term (or more frequently as required) to discuss any issues, are in regular email contact and work collaboratively with the Preschool Management team. Trustees complete DBS checks in line with statutory requirements and induction and training take place as part of our regular meetings.
The Preschool management structure consists of one Manager, two Deputy Managers, and a Business Manager. The Preschool works regularly with many Cambridge County Council professionals, namely an Early Years Inclusion Advisor and the Local Inclusion Forum Team (consisting of Specialist Teachers, Health Visitors and Social Services representatives). We also attend Early Years Network and Briefing Sessions hosted by the Local Authority. We are additionally supported by an Early Years Improvement Advisor.
Our Preschool is on the site of the Duxford C of E Community Primary School and, although we are a separate body, we regularly meet with the Early Years team at the school to share ideas.
Trustees give their time for free and receive no financial benefit. We are a CIO to reduce the financial liability and risk to trustees. The Preschool policies and procedures are regularly reviewed and amended to reflect changes in best practice as well as statutory guidance. The environment is checked daily for H&S risk and we use risk assessments in relation to trips, activities, and equipment.
3
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The charity works for the public benefit having as its objects the development
and education of children and young people in particular by:
(1) promoting their care and safety;
(2) promoting their education and promoting parental involvement;
(3) promoting their health and wellbeing;
(4) providing services to support them and their families and carers;
(5) providing services to individuals holding membership of the CIO; and
(6) furthering the aims of the Pre-school Learning Alliance.|
|---|---|
||In all of our work we (the trustees) have regard to the guidance issued by the
Charity Commission on public benefit.
Our main activity is to deliver, within our fully inclusive setting for 2 ¼ –5-year
olds, the Early Year Foundation Stage. In order to do this, we employ childcare
managers and practitioners who undertake joint daily planning of activities to
meet the needs and interests of the children attending our setting. We deploy a
key person approach to ensure that the progress and well-being of all individual
children is constantly monitored and feeds into future planning.
We ensure that our staff are well trained and hence able to successfully meet
the needs of the children in our care. We promote the importance of the learning
environment and endeavour to make this as stimulating as possible. We listen to
the views of children, parents and staff and use this feedback to inform our
improvement work. We accurately assess our children and provide this
information to Cambridge County Council as requested.
We develop positive relationships with parents and carers and invite them into
our setting as observers or helpers. We value all children as individuals and
celebrate Britain’s diversity of culture of ethnicity. We help the children in our
care to be happy and healthy.
We have policies and procedures in place for all aspects of safeguarding, child
protection and health and safety, and we use staff training days and meetings to
ensure all staff are fluent in these. We follow the recommendations offered by
our Cambridge County Council improvement advisor and the guidance available
from the Early Years Alliance (formally the Preschool Learning Alliance).|
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## **Overview**
After a turbulent few years, the 2021-2022 academic year saw the Preschool return to a bit more of ‘normality’, opening for 38 weeks of the year, offering upto 30 hours of early years education and care to children 2 ¼ to 5 years old. We have continued to offer 15/30 hours per week free of charge to children from the term after they turn 3, as well as those children who qualify as a Funded Two, as part of the central government’s Early Years Funding scheme. In addition we offer private places to those families who do not yet qualify for funding.
We started the year at 67% capacity (2021: 61%), which by the summer term had increased to 90% occupancy (2021: 100%). Of the 36 children on roll, 18 children left to move onto reception at the end of the Summer Term with 18 children remaining for the Autumn Term 2022.
Our wonderful staff have continued to provide the children with first class support. Covid-19 has continued to have a significant impact on the children’s PSED skills (physical, social and emotional development) and the staff have focused extensively on supporting their friendships and social interactions. They have offered a wide variety of opportunities to extend their learning through open—ended activities and encouraged them to become curious and independent learners.
Ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Preschool. In addition to listening to staff and Committee members, the families are invited to give feedback using the annual questionnaire.
## **Staffing**
We had several staffing changes during this academic year, beginning with the appointment of a new Manager in September following the registration of Pippa Eccleston in August 2021. Katie Draper was promoted to the position following an extensive recruitment process. Katie has a Level 5 Early Years’ qualification and has many years’ experience managing a day nursery in the local area so we are delighted to have her leading the team.
In February, one of our Deputy Managers (Kayleigh Kearns) decided to take on the challenge of running her own Preschool and her position was filled by Michelle Williams, a practitioner with over 30 years of experience in Early Years.
The current senior management team now comprises the Manager, two Deputies and the Business Manager. There are also 3 staff members working as Preschool Practitioners, which brings the total number of staff to 7.
We continue to strongly believe in the continuing professional development of our Staff and provided considerable opportunities for them to refresh their knowledge and qualifications in:
- Basic Child Protection including Prevent and FGM
- Food Hygiene L2
- Paediatric First Aid
- ENCO
- SENCo
The management team also attend termly Leadership & Governance Briefings, and Early Years Foundation Forums provided by the Local Authority.
5
Section D Achievements and performance
## **Fees**
We made no increase to our fee rate during the year (£6.00 for 2-year-olds and £5.50 for 3/4-year-olds), although we did receive a small increase in our rate of funding from the Local Authority. For 3 and 4 year olds this increased to £4.37 from £4.20, and the 2-year rate increased to £5.78 from £5.57. The Fair Funding and Consumables Supplement continued to be paid by 80% of families voluntarily.
## **Fundraising**
A small committee has meant that there has not been a focus on fundraising, but the Preschool staff attended the village DuxFest event in July, offering facepainting, glitter tattoos and sweetie bags making over £200 after expenses. Cashback from Amazon and TopCashback resulted in a further £55.
**Future** Throughout this period there has been significant work with the builders and designers to design a new permanent building for the Preschool. Unfortunately, an objection raised by the Parish Council resulted in the delay to the start of the re-build works, pushing back the proposed completion date. It is now hoped that the new structure will be ready for occupation by Easter 2023. The new space will be double the size of the existing mobile unit, offering 100m2 of floor space for the children to enjoy together with a dedicated laundry, kitchen, office, meeting room, ‘quiet room’ and huge outdoor space. It is extremely exciting to see the ideas come together, and the new space offers a lot of opportunity for the Preschool. Moving into a new stand-alone building will potentially give us the ability to extend our opening hours and number of weeks that we’re open a year. Duxford does not offer any year-round provision for early years aged children, so it would be fantastic to be able to offer this facility to the local community.
We currently have a reasonable number of children on the waiting list to join the Preschool during the 23-24 academic year which is a great position to be in. However, our rate of growth could be limited if we’re unable to recruit staff as we have had very little interest from suitable candidates for two Practitioner Roles that have been advertised. This reflects other settings’ experiences up and down the country, and recruitment is likely to be our biggest challenge during this academic year.
## **Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**|There has been no change to the Preschool’s Reserves Policy which aims to
keep reserves of approximately £33,000; a contingency sum which provides for
1 terms expenditure and redundancy obligations.
Accumulated funds now exceed the Early Years Alliance recommendation to
hold 3 months’ running costs in reserve. Ordinarily we would take measures to
reduce these funds by re-investing any surplus back into the charity to further its
aims (i.e. to benefit the children). However, we are aware that the Preschool will
need to purchase large play equipment for the outside area of the new
Preschool and will retain these funds for this purpose.|
|---|---|
||None.|
||**(Optional information)**|
6
We ended the 2021-2022 year with an unrestricted surplus of income over expenditure of £27,917.08. The balance of reserves brought forward on 01/09/21 was £74,381.74 and the balance carried forward has therefore been increased to £102,298.82 as of 31/08/22.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- Over the period, income totalled £119,735.65 (2021: £94,088.62), an increase of
- any fundraising); £25,647. It should be noted however, that this includes an insurance claim of
- • how expenditure has £12,515.45 relating to the previous year’s closure, as well as £13,224.45 of supported the key objectives income relating to the next financial period. of the charity;
- investment policy and The Charity’s principle source of income comes from the local authority for the objectives including any provision of 15 or 30 hours of funded education for eligible children. This ‘early ethical investment policy years funding’ income totalled £81,198.72 (2021: £60,568.23), representing adopted. 67.8% of our total income. Fees paid for additional sessions and for non— funded places totalled £20,430.96 (2021: £12,515.55) representing 17.1% of income. The Fair Funding and Consumable supplement raised a further £4,357.54 (2021: £1,986). The remaining 11.4% of income of was from a mixture of fundraising, donations, miscellaneous fees and the insurance pay-out.
- Over the same period, expenditure totalled £91,818.57 (2021: £91,946.59). Our main expenditure is in our Staffing Costs, which at £77,618.98 (2021: £70,087.75) accounted for 84.5% all costs. Our next largest expenditure was rent, totalling £5,671.20 (2021: £5,063.20) which is 6.4% of our costs, with all additional running expenses of the preschool accounting for the remaining 9.3% (£8,528.39).
## **Section F Other optional information**
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
## **Signature(s)**
**Full name(s)** Natalie Hanlon **Position (e.g. Secretary, Chair, etc)**[Treasurer for the period ]
**Date** 26[th] January 2023
7
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Duxford Preschool **members of On accounts for the year** 31 August 2022 **ended Set out on pages** 1 to 11 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2022** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
||
|---|---|
||Rebecca Coles FCCA|
|||
||ACCA|
|||
||Newton Hall, Town Street|
||Newton, Cambridge|
||CB22 7ZE|
8
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** n/a **any items that the examiner wishes to disclose** .
9
## **DUXFORD PRESCHOOL REGISTERED CHARITY NO 1165461 RECIEPTS AND PAYMENTS FOR THE YEAR TO 31 AUGUST 2022**
|**Notes**
**Unrestricted**
£
**Income**
Early Years Funding
81,199
Invoiced Fees
20,431
Early Bird Income
-
Forest School Supplement
-
Fair Funding & Consumables Fee
4,358
Registration Fee
460
DAF & SENIF
-
Uniform Sales
90
Fundraising
313
Grants
-
Donations
177
Gift Aid
-
Special Events
-
COVID-19 Job Retention Scheme
-
COVID-19 SSP
193
Insurance Claim Pay-out
12,515|**Restricted**
**Total 2022**
£
£
-
81,199
-
20,431
-
-
-
-
-
4,358
-
460
-
-
-
90
-
313
-
-
-
177
-
-
-
-
-
-
-
193
-
12,515|**Total 2021**
£|
|---|---|---|
|||60,568|
|||12,516|
|||-|
|||698|
|||1,986|
|||80|
|||2,838|
|||543|
|||111|
|||-|
|||10,866|
|||-|
|||-|
|||466|
|||-|
|||3,417|
|**Total Income**
**119,736**|**-**
**119,736**|**94,089**|
|**Less Operating Expenses**
Wages Pensions PAYE
77,619
Rent
3
5,671
Telephone & Internet
401
Website & Email
174
Toys & Resources
1,160
Furniture & Equipment
745
Forest School Equipment
-
Art & Craft Consumable
317
Snacks
590
Stationery & Postage
399
Health & Hygiene Equipment
383
Recruitment
72
Repairs & Maintenance
152
End of Term Gifts
437
Special Events
585
Marketing & Advertising
-
Insurance
1,016
Professional Fees
465
DBS Checks
156
Subscriptions
75
Uniform & Clothing
93
Payroll & Accountancy Services
401
Staff Training
845
Fundraising Expenses
62
Bank Charges
1
Fire Refurbishment Expenses
-|-
77,619
-
5,671
-
401
-
174
-
1,160
-
745
-
-
-
317
-
590
-
399
-
383
-
72
-
152
-
437
-
585
-
-
-
1,016
-
465
-
156
-
75
-
93
-
401
-
845
-
62
-
1
-
-
**-**
**91,819**
**27,917**
-
74,382
**-**
**102,299**||
|||70,088|
|||5,063|
|||420
160
911
248
41
212
496
657
779
-
193
266
120
-
994|
|||320|
|||312|
|||192|
|||654|
|||508|
|||1,733|
|||-|
|||-|
|||7,579|
|**Total Operating Expenses**
**91,819**||**91,947**|
||||
|**Surplus/Deficit**
**27,917**||**2,142**|
|Cash balances b/f
74,382||72,240|
|**Balances c/f**
**102,299**||**74,382**|
10
## **DUXFORD PRESCHOOL REGISTERED CHARITY NO 1165461 STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2022**
|**Notes**
**RESERVES**
Balance b/f
Excess income over expenditure
**Total reserves**
**CASH FUNDS**
Current Banking Account
Savings Account
**Total cash funds**
**LIABILITIES**
Rent
3
Independent Examination
Early Years Funding for 2022-2023
4
**Total liabilities**
**FUNDS OF THE CHARITY**
Restricted funds
Unrestricted funds
**Total charity funds**|**2022**
£
74,382
27,819
**102,299**
102,299
-
**102,299**
2,034
180
13,244
**15,458**
-
102,299
**102,299**|**2021**
£
72,240
2,142|
|---|---|---|
|||**74,382**
74,382
-|
|||**74,382**
1,636
180
-|
|||**1,816**
-
72,240|
|||**74,382**|
Notes to the accounts for the year ended 31[st] August 2022.
## **1 ACCOUNTING POLICIES**
## **Basis of Accounting**
The financial statements have been prepared on the receipts and payments basis.
## **Income**
All income is included at the time of receipt.
## **Expenses**
All expenditure is accounted for at the time of payment.
## **2 EQUIPMENT**
All equipment purchased by the charity is included under these headings as an expense. No items have been capitalised.
## **3 RENT**
Due to administrative reasons, the landlord did not invoice for rent during the financial year. The Trustees have therefore designated £2,034 of Reserves for this liability.
## **4 EARLY YEARS FUNDING**
£13,244.25 of Early Years Funding relating to Autumn Term 2022 was received on 31[st] August 2022.
11