2024-07-31-accounts - Whitsers Pre-School Playgroup

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Trustees’ Annual Report for the period

From 1[st] August 2023 Period start date To 31[st] July 2024 Period end date

Charity name: Whitsers Pre-School Playgroup

Charity registration number: 1165455

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The playgroup aims to enhance the development and education of children under statutory school age. This is achieved by offering appropriate play and learning facilities while ensuring equal opportunities for all children, promoting the playgroup within the local community and adhering to the Pre-School Learning Alliance Code of practice.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Whitsers Pre-School Playgroup provides public benefit by: - Offering playgroup sessions for local children aged 2.5 – 4 years. Sessions are offered 5 mornings and 3 afternoons per week in term time. - Providing a caring, stimulating and fun environment for play, creative and learning activities, in accordance with the Early Years curriculum. - Organising occasional outings locally, and playgroup events. - Providing each family with a Key Worker, responsible for ensuring the child's welfare and recording their development. - Working closely with local schools to ensure a smooth transition. The Playgroup is OFSTED registered and employs five members of staff (part time). It is led by a playgroup leader, and two deputy playgroup leaders.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aim and objectives and in planning future activities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The playgroup relies on volunteers to fulfil roles on the committee and organise fundraising, which is often key to the playgroup's financial survival.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year the staff and committee have risen to the challenge of rising costs again this year. Admissions: September 2023 opened with 16 children on the register, 2 of those were under 3. Year ended with 28 children attending, with 4 under 3. Children: The year started off very quiet and we started with the theme favourite stories we explored Handa’s surprise, 3 little pigs, the grumpalump, billy goats gruff and the runaway pea, the children mashed peas at the sensory table, made a lovely Handa’s surprise wall board and used props to act out the 3 little pigs and billy goats gruff, we looked at the changes that Autumn brings and the children explored sweetcorn plants and used the special apple peeler to prepare apples for snack . Halloween was soon upon us and the children carved pumpkins sang spooky songs and the home corner was converted into a spooky house. After half term we celebrated bonfire night, this is the time of year when the glitter appears and doesn’t really go away until after Christmas. We made a wreath of

remembrance and took it to the War memorial to remember the fallen and made lovely poppy pictures. Christmas was soon upon us we had been practising our Nativity songs since November and our Nativity play was another tearjerker. Everyone did so well and sang beautifully. After the Christmas break, we explored the Artic and Antarctic, we made penguin and polar bear pictures and played with ice, we also explored the world map to see where Antarctica and The Artic are. February was here we celebrated Chinese New Year, the children made stir fry for snack, ate with chopsticks and we did some Dragon dancing. After half term we talked about feelings and emotions and introduced the feelings board at registration, the children really got to grips with this and it’s still in place now. We celebrated Valentine’s Day by making beautiful cards and hats and we joined William Westley Whittlesford for the annual Pancake Day race and enjoyed pancakes for lunch. March arrived and we prepared the garden ready for planting our crop of potatoes and our theme was New Life and Growing. Mother’s Day arrived the children were very proud of their daffodil that they had planted from a bulb in the Autumn. Easter then arrived and the children decorated some Easter Baskets, used marbling ink to decorate egg shapes and we had easter egg hunt in the Whitsers garden. We had a visit to the church to learn the Easter story and Olivia always spoils us with a fantastic art activity, and a delicious snack. After Easter we celebrated the Kings Coronation, we made crowns, we had a coronation ceremony with archbishop Sara, we all dressed up with hats, smart princess dresses and superhero costumes. We made a card which we sent to Buckingham palace and got a letter from the King thanking us. We did portraits of the king and had afternoon tea for snack. The final half term arrived, and we made full use of our Garden even when we had torrential downpours the children enjoyed putting on all in one suit and splashing in the puddles, catching rain water in their mouths and laying on their backs making rain angels. We had lots of visits from WW to help our preschoolers with transition and we went to school to have a lunch. Term was ending, we enjoyed a trip to Shepreth Wildlife Park, Sports day and our

end of year party where MR MARVEL entertained the children with puppet show, magic and a disco with a foam machine. Fundraising: Fundraising events included two hampers, one for Christmas and one for Easter, scavenger hunt, carol singing, Nativity play, Halloween party and curry night. Overall, this year we raised £2,039.40.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total Reserves stand at £61,353. This is made up of £26,000 of standard reserves and an Administration Fund of £35,353.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Standard Reserves currently equate to approximately 34% of the charity's annual expenditure. Under the reserves policy, the target level of reserves is 25% of expenditure.
Amount of reserves held	Para 1.22	As above.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution of the Pre-School Learning Alliance.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (ClO).
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected annually at the Annual General Meeting.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Whitsers Pre-School Playgroup
Other name the charity uses	Whitsers
Registered charity number	1165455
Charity’s principal address	Memorial Hall Mill Lane Whittlesford Cambridgeshire CB22 4NE

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Jonathan Holtby	Chair
	Jessica Reeve	Secretary
	Kim Holtby	Treasurer
	Diane Thorburn	HR
	Kate Thorburn	Ofsted

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Catherine Thorburn	Kimberley Holtby
	Ofsted/Playleader
	23rdJune 2025
	23rdJune 2025

----- Start of picture text -----
Whitsers Pre-School Playgroup 1165455
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.08.2023 31.07.2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 17,571 - - 17,571 15,835
Governemnt Funding 53,085 - - 53,085 45,311
Donations and Fundraising 4,995 - - 4,995 2,979
Other 49 49 -
Milk Reimburshment 219 219 -
Trips 1,000 - - 1,000 164
Sub total (Gross income for
76,919 - - 76,919 64,289
AR)
A2 Asset and investment sales,
(see table).
- - -
Sub total - - - - -
Total receipts 76,919 - - 76,919 64,289
A3 Payments
Salaries 59,197 - - 59,197 52,645
HMRC 1,440 - - 1,440 467
Pension Contributions 1,251 - - 1,251 939
Rent 2,989 - - 2,989 3,645
Uniform 23 - - 23 318
Insurance 770 - - 770 716
EYFS Memberships 168 - - 168 337
Vodaphone 83 - - 83 198
Training 187 - - 187 719
Professional Fees 992 - - 992 72
Milk (Plumbs) 236 - - 236 221
Consumables (ESPO, TTS) 2,682 - - 2,682 1,640
Petty Cash 550 - - 550 272
Other Expenses 6,512 - - 6,512 5,101
Sub total [ 77,080 ] - - 77,080 67,290
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 77,080 - - 77,080 67,290
Net of receipts/(payments) - 161 - - - 161 - 3,001
A5 Transfers between funds - - - - -
A6 Cash funds last year end 61,514 - - 61,514 64,515
Cash funds this year end 61,353 - - 61,353 61,514
----- End of picture text -----

CCXX R1 accounts (SS)

16/06/2025

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Co-operative Bank Cash Playgroup Cash Treasurer Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 61,353 - - - - - 61,353 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

16/06/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of On accounts for the year ended Set out on pages	Charity Name Whitsers Pre-School Playgroup

	31st July 2024 Charity no (if any) 1165455

	1 and 2 (remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts in responsibilities of accordance with the Charities Act 2011 (“the Act”). trustees and examiner

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
to state whether particular matters have come to my attention

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

May 2025

IER

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:*
		16thJune 2025

	Philip Evans

	FCCA Association of Chartered Certified Accountants (ACCA)

	20 Church Street
	Little Shelford
	Cambridge CB22 5HG

May 2025

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

May 2025

IER

Give here brief details of any items that the examiner wishes to disclose .

May 2025

IER