## **Trustees’ Annual Report for the period**
**From** 1[st] August 2023 **Period start date To** 31[st] July 2024 **Period end date**
**Charity name:** Whitsers Pre-School Playgroup
**Charity registration number:** 1165455
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The playgroup aims to enhance the
development and education of children
under statutory school age. This is
achieved by offering appropriate play and
learning facilities while ensuring equal
opportunities for all children, promoting the
playgroup within the local community and
adhering to the Pre-School Learning
Alliance Code of practice.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Whitsers Pre-School Playgroup provides
public benefit by:
-
Offering playgroup sessions for
local children aged 2.5 – 4 years.
Sessions are offered 5 mornings
and 3 afternoons per week in term
time.
-
Providing a caring, stimulating and
fun environment for play, creative
and learning activities, in
accordance with the Early Years
curriculum.
-
Organising occasional outings
locally, and playgroup events.
-
Providing each family with a Key
Worker, responsible for ensuring the
child's welfare and recording their
development.
-
Working closely with local schools
to ensure a smooth transition.
The Playgroup is OFSTED registered and
employs five members of staff (part time). It
is led by a playgroup leader, and two
deputy playgroup leaders.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
referred to the guidance contained in the
Charity Commission's general guidance on
public benefit when reviewing the charity's
aim and objectives and in planning future
activities.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The playgroup relies on volunteers to fulfil
roles on the committee and organise
fundraising, which is often key to the
playgroup's financial survival.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year the staff and committee have
risen to the challenge of rising costs again
this year.
Admissions:
September 2023 opened with 16 children
on the register, 2 of those were under 3.
Year ended with 28 children attending, with
4 under 3.
Children:
The year started off very quiet and we
started with the theme favourite stories we
explored Handa’s surprise, 3 little pigs, the
grumpalump, billy goats gruff and the
runaway pea, the children mashed peas at
the sensory table, made a lovely Handa’s
surprise wall board and used props to act
out the 3 little pigs and billy goats gruff, we
looked at the changes that Autumn brings
and the children explored sweetcorn plants
and used the special apple peeler to
prepare apples for snack .
Halloween was soon upon us and the
children carved pumpkins sang spooky
songs and the home corner was converted
into a spooky house.
After half term we celebrated bonfire night,
this is the time of year when the glitter
appears and doesn’t really go away until
after Christmas. We made a wreath of|
remembrance and took it to the War memorial to remember the fallen and made lovely poppy pictures. Christmas was soon upon us we had been practising our Nativity songs since November and our Nativity play was another tearjerker. Everyone did so well and sang beautifully. After the Christmas break, we explored the Artic and Antarctic, we made penguin and polar bear pictures and played with ice, we also explored the world map to see where Antarctica and The Artic are. February was here we celebrated Chinese New Year, the children made stir fry for snack, ate with chopsticks and we did some Dragon dancing. After half term we talked about feelings and emotions and introduced the feelings board at registration, the children really got to grips with this and it’s still in place now. We celebrated Valentine’s Day by making beautiful cards and hats and we joined William Westley Whittlesford for the annual Pancake Day race and enjoyed pancakes for lunch. March arrived and we prepared the garden ready for planting our crop of potatoes and our theme was New Life and Growing. Mother’s Day arrived the children were very proud of their daffodil that they had planted from a bulb in the Autumn. Easter then arrived and the children decorated some Easter Baskets, used marbling ink to decorate egg shapes and we had easter egg hunt in the Whitsers garden. We had a visit to the church to learn the Easter story and Olivia always spoils us with a fantastic art activity, and a delicious snack. After Easter we celebrated the Kings Coronation, we made crowns, we had a coronation ceremony with archbishop Sara, we all dressed up with hats, smart princess dresses and superhero costumes. We made a card which we sent to Buckingham palace and got a letter from the King thanking us. We did portraits of the king and had afternoon tea for snack. The final half term arrived, and we made full use of our Garden even when we had torrential downpours the children enjoyed putting on all in one suit and splashing in the puddles, catching rain water in their mouths and laying on their backs making rain angels. We had lots of visits from WW to help our preschoolers with transition and we went to school to have a lunch. Term was ending, we enjoyed a trip to Shepreth Wildlife Park, Sports day and our
end of year party where MR MARVEL entertained the children with puppet show, magic and a disco with a foam machine. Fundraising: Fundraising events included two hampers, one for Christmas and one for Easter, scavenger hunt, carol singing, Nativity play, Halloween party and curry night. Overall, this year we raised £2,039.40.
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Total Reserves stand at £61,353. This is
made up of £26,000 of standard reserves
and an Administration Fund of £35,353.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Standard Reserves currently equate to
approximately 34% of the charity's annual
expenditure. Under the reserves policy, the
target level of reserves is 25% of
expenditure.|
|Amount of reserves held|Para 1.22|As above.|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of the Pre-School Learning
Alliance.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation
(ClO).|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected annually at the Annual
General Meeting.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Whitsers Pre-School Playgroup|
|---|---|
|Other name the charity uses|Whitsers|
|Registered charity number|1165455|
|Charity’s principal address|Memorial Hall
Mill Lane
Whittlesford
Cambridgeshire
CB22 4NE|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Jonathan Holtby|Chair|||
||Jessica Reeve|Secretary|||
||Kim Holtby|Treasurer|||
||Diane Thorburn|HR|||
||Kate Thorburn|Ofsted|||
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|||
|---|---|---|
||Catherine Thorburn|Kimberley Holtby|
||
Ofsted/Playleader||
||23rdJune 2025||
||23rdJune 2025||
**----- Start of picture text -----**
Whitsers Pre-School Playgroup 1165455
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.08.2023 31.07.2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fees 17,571 - - 17,571 15,835
Governemnt Funding 53,085 - - 53,085 45,311
Donations and Fundraising 4,995 - - 4,995 2,979
Other 49 49 -
Milk Reimburshment 219 219 -
Trips 1,000 - - 1,000 164
Sub total (Gross income for
76,919 - - 76,919 64,289
AR)
A2 Asset and investment sales,
(see table).
- - -
Sub total - - - - -
Total receipts 76,919 - - 76,919 64,289
A3 Payments
Salaries 59,197 - - 59,197 52,645
HMRC 1,440 - - 1,440 467
Pension Contributions 1,251 - - 1,251 939
Rent 2,989 - - 2,989 3,645
Uniform 23 - - 23 318
Insurance 770 - - 770 716
EYFS Memberships 168 - - 168 337
Vodaphone 83 - - 83 198
Training 187 - - 187 719
Professional Fees 992 - - 992 72
Milk (Plumbs) 236 - - 236 221
Consumables (ESPO, TTS) 2,682 - - 2,682 1,640
Petty Cash 550 - - 550 272
Other Expenses 6,512 - - 6,512 5,101
Sub total [ 77,080 ] - - 77,080 67,290
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 77,080 - - 77,080 67,290
Net of receipts/(payments) - 161 - - - 161 - 3,001
A5 Transfers between funds - - - - -
A6 Cash funds last year end 61,514 - - 61,514 64,515
Cash funds this year end 61,353 - - 61,353 61,514
**----- End of picture text -----**
CCXX R1 accounts (SS)
16/06/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Co-operative Bank
Cash Playgroup
Cash Treasurer
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**61,353**
**-**
**-**
**-**
**-**
**-**
**61,353**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
16/06/2025
2
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Whitsers Pre-School Playgroup|
|---|---|
|||
||31st July 2024
**Charity no**
**(if any)**
1165455|
|||
||1 and 2
(remember to include the page numbers of additional sheets)|
**Respective** The charity's trustees are responsible for the preparation of the accounts in **responsibilities of** accordance with the Charities Act 2011 (“the Act”). **trustees and examiner**
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
1
**May 2025**
**IER**
**Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|*
**Date:**||
|---|---|---|
|||16thJune 2025|
||||
||Philip Evans||
||||
||FCCA
Association of Chartered Certified Accountants (ACCA)||
||||
||20 Church Street||
||Little Shelford||
||Cambridge CB22 5HG||
2
**May 2025**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
3
**May 2025**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
4
**May 2025**
**IER**