2024-03-31-accounts - The Queensbury Community Programme Limited

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

The Queensbury Community Programme Limited

Charity number 1165411

A company limited by guarantee number 06962253

Annual Report and Financial Statements

for the period 1 September 2023 to 31 March 2024

The Queensbury Community Programme Limited

Annual Report and Financial Statements for the period 1 September 2023 to 31 March 2024

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

The Queensbury Community Programme Limited

Trustees' report for the period 1 September 2023 to 31 March 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial period and up to and including the date the report was approved were: Name Position Dates

Andrew Senior Martin Walker Veronica Hall John Thompson Michael Tomkinson Judith Acton Luke Majkowski

Chair Treasurer

Appointed 14 February 2024 Appointed 14 February 2024 Appointed 26 July 2024

Charity number Company number

1165411

06962253

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

36 High Street Yorkshire Bank Queensbury 7 Waterhouse Street Bradford Halifax BD13 2PA HX1 1XZ

Independent examiner

Rhys North ACA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The company is a charity limited by guarantee and was formed on the 14 July 2009. It is governed by a memorandum and articles of association as amended by special resolutions dated 17 December 2015 as amended 28 September 2022. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

The Queensbury Community Programme Limited

Trustees' report (continued) for the period 1 September 2023 to 31 March 2024

Objectives and activities

The charity's objects

To further or benefit the residents of Queensbury and surrounding areas, without distinction of sex, sexual orientation, age, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of educating and improving the conditions of life for the residents.

The charity's main activities

QCP offers an extensive non-accredited Adult Learning Programme in creative arts, crafts, and languages along with employability focussed courses. QCP also offers support to the elderly by facilitating three Well Being Café's, Coffee mornings, a Mancave and Exercise Classes in the local area, as well as a Community Managed Library and a Job Club. QCP has recently extended its provision of luncheon clubs and is now delivering twice weekly to residents in Queensbury and the surrounding areas. In recent years QCP has also extended its provision to young people offering activities in the school holidays.

All of our work is greatly assisted by an extensive team of volunteers and local partnerships.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

Reflecting the 6-month period this report covers, this is intentionally a brief summary of our activities in comparison with those previously published.

The period reported, this time, reflects a decision taken at Board level to take QCP from its historic annual alignment with the academic year to bring financial reconciliation in line with the national framework for the financial year.

September 2023 witnessed QCP’s learning programmes, community engagement programmes and community action programmes, supporting our local and extended area, continuing unabated.

The increasing demands on finances, the financial constraints being imposed in our local authority and the uncertainties around the long-awaited tenancy on a proposed community asset transfer made for a challenging context in which staff and volunteers performed well and maintained QCP’s profile in the local and surrounding areas.

At the end of 2023, a bombshell decision by the LA led to the identified community asset being announced as a closure with immediate effect. Buoyed by the Community’s remarkable response to this decision, ultimately tabled at a Full Council Meeting early in 2024, QCP’s Board were able to refocus their intentions around the asset and re-enter discussions with LA Officers. A declared intention to enhance the capacity of the Board with reference to skilled individuals and to engage experienced people in our work, at Board level, gathered momentum and though not everything was in place for the end of this period report it was very clear the interest being shown by some would soon have an impact on QCP Board’s membership.

At this end point, we are happy to report a healthy balance on our accounts which we trust will help support the short to mid term costs in securing a short to mid term lease on the asset to ensure it’s continued use for the local community.

In our next report, for the period April 2024 to March 2025, there will be two distinct aspects which will summarise the periods September 2023 to August 2024, reflecting the historic nature of reporting periods, and April 2024 to March 2025, reflecting reports from our next reporting period on.

The Queensbury Community Programme Limited

Trustees' report (continued) for the period 1 September 2023 to 31 March 2024

Financial review

The net expenditure for the period was £4,195, including net expenditure of £3,675 on unrestricted funds and net expenditure of £520 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £75,189.

The trustees have adopted a policy to retain a minimum of 3 months annual budgeted expenditure in order to ensure the smooth running of charity in the event of a short term loss of funding and to allow for an orderly winding up if the charity had to close. Based on budgeted 2023/2024 expenditure and estimated redundancy costs the minimum level of reserves would be £60,000.

In reviewing the end of year financial statement trustees continue to support a balance in excess of QCP’s reserves policy; given their intention to secure a community asset transfer at which point it will be a consideration to invest in capital expenditure, subject to the successful application for additional grant funding, to develop the asset into the Community Hub envisaged some years previously.

The Queensbury Community Programme Limited Trustees' report (continued) for the period 1 September 2023 to 31 March 2024

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial period which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 23/12/2024

John Thompson (Trustee)

The Queensbury Community Programme Limited

Independent examiner's report to the trustees of The Queensbury Community Programme Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the period 1 September 2023 to 31 March 2024, which are set out on pages 7 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

23/12/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Queensbury Community Programme Limited

Statement of Financial Activities

(including summary income and expenditure account) for the period 1 September 2024 to 31 March 2024

Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 5,068 Course fees 17,832 Library 1,250 Luncheon club 7,901 Victoria Hall rental income 7,617 Other income and fundraising 5,275 Total income 44,943 Expenditure on: Salaries NI and pensions (3) 15,591 Tutor costs 5,795 Repairs, cleaning and maintenance 3,387 Subscriptions and licences 263 Advertising and promotion - Rents - Victoria Hall 5,195 Rent and rates 3,576 Utilities 2,455 Food and luncheon club 2,460 Well Being Café expenses 305 Activity costs 1,278 Insurance 216 Equipment and equipment rental 3,986 Telephone and broadband 1,172 Office and administration 1,007 Travel costs - Training - Independent examination 1,320 Volunteer expenses 212 Bad Debts 400 Other expenditure - Total expenditure 48,618 Net income / (expenditure) (3,675) Fund balances brought forward 78,864 Fund balances carried forward (4) 75,189	2024 Restricted funds £ 23,354 - - - - 2,788 26,142 8,912 7,356 158 - - - 2,117 - 2,825 744 1,695 370 1,363 336 188 - - - 598 - - 26,662 (520) 5,076 4,556	2024 Total funds £ 28,422 17,832 1,250 7,901 7,617 8,063 71,085 24,503 13,151 3,545 263 - 5,195 5,693 2,455 5,285 1,049 2,973 586 5,349 1,508 1,195 - - 1,320 810 400 - 75,280 (4,195) 83,940 79,745	2023 Total funds £ 43,577 19,466 3,750 15,134 15,594 7,096 104,617 41,218 14,648 3,908 536 109 8,044 10,292 3,345 7,489 1,629 9,416 951 2,056 1,797 1,040 685 148 1,320 522 100 61 109,314 (4,697) 88,637 83,940

All incoming resources and resources expended derive from continuing activities.

The Queensbury Community Programme Limited

Balance sheet

as at 31 March 2024 2024 Unrestricted £ Current assets Debtors and prepayments (6) 8,023 Cash at bank and in hand (7) 84,051 Total current assets 92,074 Current liabilities: amounts falling due within one year Creditors and accruals (8) 16,885 Total current liabilities 16,885 Net current assets / (liabilities) 75,189 Total assets less current liabilities 75,189 Net assets 75,189 Funds Unrestricted funds General unrestricted funds 73,199 Designated funds (9) 1,990 Unrestricted funds 75,189 Restricted funds - Total funds 75,189	2024 Restricted £ 270 8,503 8,773 4,217 4,217 4,556 4,556 4,556 - - - 4,556 4,556	2024 Total £ 8,293 92,554 100,847 21,102 21,102 79,745 79,745 79,745 73,199 1,990 75,189 4,556 79,745	2023 Total £ 11,588 78,401 89,989 6,049 6,049 83,940 83,940 83,940 76,276 2,588 78,864 5,076 83,940

For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 23/12/2024

John Thompson (Trustee)

The Queensbury Community Programme Limited

Notes to the accounts

for the period 1 September 2023 to 31 March 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: IT equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

The Queensbury Community Programme Limited

Notes to the accounts continued

for the period 1 September 2023 to 31 March 2024

2 Grants and donations Affinity Care Bradford Metropolitan District Council (BMDC) Co-op Local Community Fund InCommunities Royds Community Association Bradford VCS Alliance Limited Groundwork UK West Yorkshire Prepared Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2024 Unrestricted funds £ - 2,788 1,066 650 - - - - 564 5,068	2024 Restricted funds £ 2,761 18,203 - - 2,390 - - - 23,354	2024 Total funds £ 2,761 20,991 1,066 650 2,390 - - - 564 28,422 2024 £ 24,163 1,148 (1,148) 340 24,503	2023 Total funds £ - 37,638 1,405 820 - 1,000 167 1,760 787 43,577 2023 £ 40,624 1,960 (1,960) 594 41,218

The average number of employees during the period was 4, being an average of 1.9 full time equivalent (2023: 4, 1.8 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the period 4 Restricted funds Balance b/f £ ABCD Funding - BMDC Active Queensbury 852 Affinity Care Allotment - Affinity Care Thornton café - BDMC Cost of Living - FOQHS Gardening 162 West Yorkshire Prepared 1,760 Queensbury Wellbeing café 831 Bradford VCS Alliance 210 BMDC Warm Space 393 Wibsey Wellbeing café 868 5,076	Incoming £ 2,390 5,577 1,500 1,261 7,900 - - 2,788 - 1,938 2,788 26,142	Outgoing £ 2,390 6,429 - 127 7,900 - - 3,619 210 2,331 3,656 26,662	2024 £ 340 Transfers £ - - - - - - - - - - - -	2023 £ 594 Balance c/f £ - - 1,500 1,134 - 162 1,760 - - - - 4,556

Notes to the accounts continued

The Queensbury Community Programme Limited

for the period 1 September 2023 to 31 March 2024

4 Restricted funds continued

Fund name

ABCD Funding BMDC Active Queensbury Affinity Care Allotment Affinity Care Thornton café BDMC Cost of Living FOQHS Gardening West Yorkshire Prepared Queensbury Wellbeing café Bradford VCS Alliance BMDC Warm Space Wibsey Wellbeing café

To support a wellness programme.

To support the provision of a Learning Programme. To support the provision of a community allotment. To support the provision of a wellbeing café at Thornton. To support households facing cost of living pressures. To contribute towards a gardening project with young people. To contribute towards refurbishment kitchen costs. For Wellbeing café costs.

For yoga and exercise teachers.

To support the provision of a warm space for community use. For Wellbeing café costs.

5 6 7	Tangible assets Cost At 1 September 2023 Additions At 31 March 2024 Depreciation At 1 September 2023 Charge for year At 31 March 2024 Net book value At 31 March 2024 At 31 August 2023 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand	£ 2,314 - 2,314 2,314 - 2,314 - - IT Equipment	£ 25,227 - 25,227 25,227 - 25,227 - - 2024 £ 7,032 1,261 8,293 2024 £ 92,230 324 92,554 Building refurbishme	Total £ 27,541 - 27,541 27,541 - 27,541 - - 2023 £ 9,032 2,556 11,588 2023 £ 78,001 400 78,401

The Queensbury Community Programme Limited

Notes to the accounts continued

for the period 1 September 2023 to 31 March 2024

8 Creditors and accruals Creditors Accruals Taxation and social security Other creditors 9 Designated funds FOQHS Flowers FOQHS Christmas Fund Fund name FOQHS Flowers FOQHS Christmas Fund	2024 2023 £ £ 14,803 4,449 2,640 1,320 299 280 3,360 - 21,102 6,049 Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 210 170 - - 380 2,378 3,643 4,411 - 1,610 2,588 3,813 4,411 - 1,990 Reason for designation Funds set aside for improvements to Queensbury High Street. Funds set aside for the cost of the annual Christmas lights in Queensbury.

10 Related party transactions

Trustee expenses

No trustee received any expenses during this period or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this period or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £12,519 (previous year: £21,901).

11 Operating leases

Within one year In the second to fifth years inclusive Over five years from the balance sheet date Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due:	2024 £ 7,360 29,170 67,083 103,613	2023 £ 1,750 - - 1,750

The Queensbury Community Programme Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the period 1 September 2023 to 31 March 2024

2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 5,068 2,859 Course fees 17,832 19,466 Library 1,250 3,750 Luncheon club 7,901 15,134 Victoria Hall rental income 7,617 15,594 Other income and fundraising 5,275 7,096 Total income 44,943 63,899 Expenditure Salaries NI and pensions 15,591 27,980 Tutor costs 5,795 8,182 Repairs, cleaning and maintenance 3,387 3,908 Subscriptions and licences 263 172 Advertising and promotion - 19 Rents - Victoria Hall 5,195 8,044 Rent and rates 3,576 38 Utilities 2,455 2,381 Food and luncheon club 2,460 6,255 Well Being Café expenses 305 27 Activity costs 1,278 1,926 Insurance 216 847 Equipment and equipment rental 3,986 964 Telephone and broadband 1,172 1,797 Office and administration 1,007 697 Travel costs - 685 Training - 40 Independent examination 1,320 1,320 Volunteer expenses 212 105 Bad Debts 400 100 Other expenditure - 61 Total expenditure 48,618 65,548 Net income / (expenditure) (3,675) (1,649) Fund balances brought forward 78,864 80,513 Fund balances carried forward 75,189 78,864	2024 Restricted funds £ 23,354 - - - - 2,788 26,142 8,912 7,356 158 - - - 2,117 - 2,825 744 1,695 370 1,363 336 188 - - - 598 - - 26,662 (520) 5,076 4,556	2023 Restricted funds £ 40,718 - - - - - 40,718 13,238 6,466 - 364 90 - 10,254 964 1,234 1,602 7,490 104 1,092 - 343 - 108 - 417 - - 43,766 (3,048) 8,124 5,076	2024 Total funds £ 28,422 17,832 1,250 7,901 7,617 8,063 71,085 24,503 13,151 3,545 263 - 5,195 5,693 2,455 5,285 1,049 2,973 586 5,349 1,508 1,195 - - 1,320 810 400 - 75,280 (4,195) 83,940 79,745	2023 Total funds £ 43,577 19,466 3,750 15,134 15,594 7,096 104,617 41,218 14,648 3,908 536 109 8,044 10,292 3,345 7,489 1,629 9,416 951 2,056 1,797 1,040 685 148 1,320 522 100 61 109,314 (4,697) 88,637 83,940