## The Queensbury Community Programme Limited
Charity number 1165411
A company limited by guarantee number 06962253
## Annual Report and Financial Statements
for the period 1 September 2023 to 31 March 2024
The Queensbury Community Programme Limited
Annual Report and Financial Statements for the period 1 September 2023 to 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## The Queensbury Community Programme Limited
## Trustees' report for the period 1 September 2023 to 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial period and up to and including the date the report was approved were: **Name Position Dates**
Andrew Senior Martin Walker Veronica Hall John Thompson Michael Tomkinson Judith Acton Luke Majkowski
Chair Treasurer
Appointed 14 February 2024 Appointed 14 February 2024 Appointed 26 July 2024
**Charity number Company number**
1165411
06962253
Registered in England and Wales Registered in England and Wales
## **Registered and principal address**
## **Bankers**
36 High Street Yorkshire Bank Queensbury 7 Waterhouse Street Bradford Halifax BD13 2PA HX1 1XZ
## **Independent examiner**
Rhys North ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The company is a charity limited by guarantee and was formed on the 14 July 2009. It is governed by a memorandum and articles of association as amended by special resolutions dated 17 December 2015 as amended 28 September 2022. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## The Queensbury Community Programme Limited
## Trustees' report (continued) for the period 1 September 2023 to 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of Queensbury and surrounding areas, without distinction of sex, sexual orientation, age, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of educating and improving the conditions of life for the residents.
## **The charity's main activities**
QCP offers an extensive non-accredited Adult Learning Programme in creative arts, crafts, and languages along with employability focussed courses. QCP also offers support to the elderly by facilitating three Well Being Café's, Coffee mornings, a Mancave and Exercise Classes in the local area, as well as a Community Managed Library and a Job Club. QCP has recently extended its provision of luncheon clubs and is now delivering twice weekly to residents in Queensbury and the surrounding areas. In recent years QCP has also extended its provision to young people offering activities in the school holidays.
All of our work is greatly assisted by an extensive team of volunteers and local partnerships.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
Reflecting the 6-month period this report covers, this is intentionally a brief summary of our activities in comparison with those previously published.
The period reported, this time, reflects a decision taken at Board level to take QCP from its historic annual alignment with the academic year to bring financial reconciliation in line with the national framework for the financial year.
September 2023 witnessed QCP’s learning programmes, community engagement programmes and community action programmes, supporting our local and extended area, continuing unabated.
The increasing demands on finances, the financial constraints being imposed in our local authority and the uncertainties around the long-awaited tenancy on a proposed community asset transfer made for a challenging context in which staff and volunteers performed well and maintained QCP’s profile in the local and surrounding areas.
At the end of 2023, a bombshell decision by the LA led to the identified community asset being announced as a closure with immediate effect. Buoyed by the Community’s remarkable response to this decision, ultimately tabled at a Full Council Meeting early in 2024, QCP’s Board were able to refocus their intentions around the asset and re-enter discussions with LA Officers. A declared intention to enhance the capacity of the Board with reference to skilled individuals and to engage experienced people in our work, at Board level, gathered momentum and though not everything was in place for the end of this period report it was very clear the interest being shown by some would soon have an impact on QCP Board’s membership.
At this end point, we are happy to report a healthy balance on our accounts which we trust will help support the short to mid term costs in securing a short to mid term lease on the asset to ensure it’s continued use for the local community.
In our next report, for the period April 2024 to March 2025, there will be two distinct aspects which will summarise the periods September 2023 to August 2024, reflecting the historic nature of reporting periods, and April 2024 to March 2025, reflecting reports from our next reporting period on.
3
## The Queensbury Community Programme Limited
## Trustees' report (continued) for the period 1 September 2023 to 31 March 2024
## **Financial review**
The net expenditure for the period was £4,195, including net expenditure of £3,675 on unrestricted funds and net expenditure of £520 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £75,189.
The trustees have adopted a policy to retain a minimum of 3 months annual budgeted expenditure in order to ensure the smooth running of charity in the event of a short term loss of funding and to allow for an orderly winding up if the charity had to close. Based on budgeted 2023/2024 expenditure and estimated redundancy costs the minimum level of reserves would be £60,000.
In reviewing the end of year financial statement trustees continue to support a balance in excess of QCP’s reserves policy; given their intention to secure a community asset transfer at which point it will be a consideration to invest in capital expenditure, subject to the successful application for additional grant funding, to develop the asset into the Community Hub envisaged some years previously.
4
## The Queensbury Community Programme Limited Trustees' report (continued) for the period 1 September 2023 to 31 March 2024
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial period which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the period. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 23/12/2024
John Thompson (Trustee)
5
## The Queensbury Community Programme Limited
## Independent examiner's report to the trustees of The Queensbury Community Programme Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the period 1 September 2023 to 31 March 2024, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
23/12/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## The Queensbury Community Programme Limited
## Statement of Financial Activities
## (including summary income and expenditure account) for the period 1 September 2024 to 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
5,068
Course fees
17,832
Library
1,250
Luncheon club
7,901
Victoria Hall rental income
7,617
Other income and fundraising
5,275
**Total income**
44,943
**Expenditure on:**
Salaries NI and pensions
(3)
15,591
Tutor costs
5,795
Repairs, cleaning and maintenance
3,387
Subscriptions and licences
263
Advertising and promotion
-
Rents - Victoria Hall
5,195
Rent and rates
3,576
Utilities
2,455
Food and luncheon club
2,460
Well Being Café expenses
305
Activity costs
1,278
Insurance
216
Equipment and equipment rental
3,986
Telephone and broadband
1,172
Office and administration
1,007
Travel costs
-
Training
-
Independent examination
1,320
Volunteer expenses
212
Bad Debts
400
Other expenditure
-
**Total expenditure**
48,618
**Net income / (expenditure)**
(3,675)
**Fund balances brought forward**
78,864
**Fund balances carried forward**
(4)
75,189|2024
Restricted
funds
£
23,354
-
-
-
-
2,788
26,142
8,912
7,356
158
-
-
-
2,117
-
2,825
744
1,695
370
1,363
336
188
-
-
-
598
-
-
26,662
(520)
5,076
4,556|2024
Total
funds
£
28,422
17,832
1,250
7,901
7,617
8,063
71,085
24,503
13,151
3,545
263
-
5,195
5,693
2,455
5,285
1,049
2,973
586
5,349
1,508
1,195
-
-
1,320
810
400
-
75,280
(4,195)
83,940
79,745|2023
Total
funds
£
43,577
19,466
3,750
15,134
15,594
7,096
104,617
41,218
14,648
3,908
536
109
8,044
10,292
3,345
7,489
1,629
9,416
951
2,056
1,797
1,040
685
148
1,320
522
100
61
109,314
(4,697)
88,637
83,940|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## The Queensbury Community Programme Limited
## Balance sheet
|as at 31 March 2024
2024
Unrestricted
£
**Current assets**
Debtors and prepayments
(6)
8,023
Cash at bank and in hand
(7)
84,051
**Total current assets**
92,074
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
16,885
**Total current liabilities**
16,885
**Net current assets / (liabilities)**
75,189
**Total assets less current liabilities**
75,189
**Net assets**
75,189
**Funds**
Unrestricted funds
General unrestricted funds
73,199
Designated funds
(9)
1,990
Unrestricted funds
75,189
Restricted funds
-
**Total funds**
75,189|2024
Restricted
£
270
8,503
8,773
4,217
4,217
4,556
4,556
4,556
-
-
-
4,556
4,556|2024
Total
£
8,293
92,554
100,847
21,102
21,102
79,745
79,745
79,745
73,199
1,990
75,189
4,556
79,745|2023
Total
£
11,588
78,401
89,989
6,049
6,049
83,940
83,940
83,940
76,276
2,588
78,864
5,076
83,940|
|---|---|---|---|
For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 23/12/2024
John Thompson (Trustee)
8
The Queensbury Community Programme Limited
Notes to the accounts
## for the period 1 September 2023 to 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: IT equipment: over 3 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
9
## The Queensbury Community Programme Limited
## Notes to the accounts continued
## for the period 1 September 2023 to 31 March 2024
|**2 Grants and donations**
Affinity Care
Bradford Metropolitan District Council (BMDC)
Co-op Local Community Fund
InCommunities
Royds Community Association
Bradford VCS Alliance Limited
Groundwork UK
West Yorkshire Prepared
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2024
Unrestricted
funds
£
-
2,788
1,066
650
-
-
-
-
564
5,068|2024
Restricted
funds
£
2,761
18,203
-
-
2,390
-
-
-
23,354|2024
Total
funds
£
2,761
20,991
1,066
650
2,390
-
-
-
564
28,422
2024
£
24,163
1,148
(1,148)
340
24,503|2023
Total
funds
£
-
37,638
1,405
820
-
1,000
167
1,760
787
43,577
2023
£
40,624
1,960
(1,960)
594
41,218|
|---|---|---|---|---|
The average number of employees during the period was 4, being an average of 1.9 full time equivalent (2023: 4, 1.8 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the period
**4 Restricted funds**
Balance b/f
£
ABCD Funding
-
BMDC Active Queensbury
852
Affinity Care Allotment
-
Affinity Care Thornton café
-
BDMC Cost of Living
-
FOQHS Gardening
162
West Yorkshire Prepared
1,760
Queensbury Wellbeing café
831
Bradford VCS Alliance
210
BMDC Warm Space
393
Wibsey Wellbeing café
868
5,076|Incoming
£
2,390
5,577
1,500
1,261
7,900
-
-
2,788
-
1,938
2,788
26,142|Outgoing
£
2,390
6,429
-
127
7,900
-
-
3,619
210
2,331
3,656
26,662|2024
£
340
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-|2023
£
594
Balance c/f
£
-
-
1,500
1,134
-
162
1,760
-
-
-
-
4,556|
|---|---|---|---|---|
10
Notes to the accounts continued
## The Queensbury Community Programme Limited
## for the period 1 September 2023 to 31 March 2024
## **4 Restricted funds continued**
## **Fund name**
ABCD Funding BMDC Active Queensbury Affinity Care Allotment Affinity Care Thornton café BDMC Cost of Living FOQHS Gardening West Yorkshire Prepared Queensbury Wellbeing café Bradford VCS Alliance BMDC Warm Space Wibsey Wellbeing café
To support a wellness programme.
To support the provision of a Learning Programme. To support the provision of a community allotment. To support the provision of a wellbeing café at Thornton. To support households facing cost of living pressures. To contribute towards a gardening project with young people. To contribute towards refurbishment kitchen costs. For Wellbeing café costs.
For yoga and exercise teachers.
To support the provision of a warm space for community use. For Wellbeing café costs.
|**5 **
**6 **
**7 **|**Tangible assets**
**Cost**
At 1 September 2023
Additions
At 31 March 2024
**Depreciation**
At 1 September 2023
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 August 2023
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand|£
2,314
-
2,314
2,314
-
2,314
-
-
IT
Equipment|£
25,227
-
25,227
25,227
-
25,227
-
-
2024
£
7,032
1,261
8,293
2024
£
92,230
324
92,554
Building
refurbishme|Total
£
27,541
-
27,541
27,541
-
27,541
-
-
2023
£
9,032
2,556
11,588
2023
£
78,001
400
78,401|
|---|---|---|---|---|
11
## The Queensbury Community Programme Limited
## Notes to the accounts continued
## for the period 1 September 2023 to 31 March 2024
|**8 Creditors and accruals**
Creditors
Accruals
Taxation and social security
Other creditors
**9 Designated funds**
FOQHS Flowers
FOQHS Christmas Fund
**Fund name**
FOQHS Flowers
FOQHS Christmas Fund|2024
2023
£
£
14,803
4,449
2,640
1,320
299
280
3,360
-
21,102
6,049
Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
210
170
-
-
380
2,378
3,643
4,411
-
1,610
2,588
3,813
4,411
-
1,990
**Reason for designation**
Funds set aside for improvements to Queensbury High Street.
Funds set aside for the cost of the annual Christmas lights in Queensbury.|
|---|---|
## **10 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this period or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this period or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £12,519 (previous year: £21,901).
## **11 Operating leases**
|Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:|2024
£
7,360
29,170
67,083
103,613|2023
£
1,750
-
-
1,750|
|---|---|---|
12
## The Queensbury Community Programme Limited
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the period 1 September 2023 to 31 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
5,068
2,859
Course fees
17,832
19,466
Library
1,250
3,750
Luncheon club
7,901
15,134
Victoria Hall rental income
7,617
15,594
Other income and fundraising
5,275
7,096
**Total income**
44,943
63,899
**Expenditure**
Salaries NI and pensions
15,591
27,980
Tutor costs
5,795
8,182
Repairs, cleaning and maintenance
3,387
3,908
Subscriptions and licences
263
172
Advertising and promotion
-
19
Rents - Victoria Hall
5,195
8,044
Rent and rates
3,576
38
Utilities
2,455
2,381
Food and luncheon club
2,460
6,255
Well Being Café expenses
305
27
Activity costs
1,278
1,926
Insurance
216
847
Equipment and equipment rental
3,986
964
Telephone and broadband
1,172
1,797
Office and administration
1,007
697
Travel costs
-
685
Training
-
40
Independent examination
1,320
1,320
Volunteer expenses
212
105
Bad Debts
400
100
Other expenditure
-
61
**Total expenditure**
48,618
65,548
**Net income / (expenditure)**
(3,675)
(1,649)
**Fund balances brought forward**
78,864
80,513
**Fund balances carried forward**
75,189
78,864|2024
Restricted
funds
£
23,354
-
-
-
-
2,788
26,142
8,912
7,356
158
-
-
-
2,117
-
2,825
744
1,695
370
1,363
336
188
-
-
-
598
-
-
26,662
(520)
5,076
4,556|2023
Restricted
funds
£
40,718
-
-
-
-
-
40,718
13,238
6,466
-
364
90
-
10,254
964
1,234
1,602
7,490
104
1,092
-
343
-
108
-
417
-
-
43,766
(3,048)
8,124
5,076|2024
Total
funds
£
28,422
17,832
1,250
7,901
7,617
8,063
71,085
24,503
13,151
3,545
263
-
5,195
5,693
2,455
5,285
1,049
2,973
586
5,349
1,508
1,195
-
-
1,320
810
400
-
75,280
(4,195)
83,940
79,745|2023
Total
funds
£
43,577
19,466
3,750
15,134
15,594
7,096
104,617
41,218
14,648
3,908
536
109
8,044
10,292
3,345
7,489
1,629
9,416
951
2,056
1,797
1,040
685
148
1,320
522
100
61
109,314
(4,697)
88,637
83,940|
|---|---|---|---|---|
13