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2021-08-31-accounts

The Queensbury Community Programme Limited

Charity number 1165411

A company limited by guarantee number 06962253

Annual Report and Financial Statements

for the year ended 31 August 2021

The Queensbury Community Programme Limited

Annual Report and Financial Statements for the year ended 31 August 2021

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 14

Prepared by West Yorkshire Community Accounting Service

1

The Queensbury Community Programme Limited

Trustees' report for the year ended 31 August 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Martin Walker Veronica Hall Andrew Senior Robert Hargreaves John Thompson

Charity number 1165411 Registered in England and Wales Company number 06962253 Registered in England and Wales

Registered and principal address

Bankers

36 High Street Yorkshire Bank Queensbury 7 Waterhouse Street Bradford Halifax BD13 2PA HX1 1XZ

Independent examiner

Rhys North ACA

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The company is a charity limited by guarantee and was formed on the 14 July 2009. It is governed by a memorandum and articles of association as amended by special resolutions dated 17 December 2015. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

The Queensbury Community Programme Limited

Trustees' report (continued) for the year ended 31 August 2021

Objectives and activities

The charity's objects

To further or benefit the residents of Queensbury and surrounding areas, without distinction of sex, sexual orientation, age, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objectives of educating and improving the conditions of life for the residents.

The charity's main activities

QCP offers an extensive non-accredited Adult Learning Programme in creative arts, crafts, and languages along with employability focussed courses. QCP also offers support to the elderly by facilitating three Well Being Café's, Coffee mornings, a Mancave and Exercise Classes in the local area, as well as a Community Managed Library and a Job Club. QCP has recently extended its provision of luncheon clubs and is now delivering twice weekly to residents in Queensbury and the surrounding areas. Over the last year QCP has also extended its provision to young people offering activities in the school holidays.

All of our work is greatly assisted by an extensive team of volunteers and local partnerships

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

In what was another year of widespread disruption due to the Covid-19 Pandemic, September 2020 witnessed the least ‘real’ activity, at the start of a new year for QCP, in living memory. The notion of a return to some sense of normality had many questions and issues to address, which QCP managed in part, but which on reflection presented many insurmountable barriers to a full return to the activities offered in previous times.

As reported at this time last year, at the time of signing these accounts, QCP continues to recognise the significant impact of the pandemic and the contextual effect on its works. Where possible, given the myriad of legislation supported by local or national guidance in place and changing as demanded from time to time, QCP is once again proud of its ability to have been able to respond in an effective way to the changing demands on its staff, volunteers and facilities whilst being able to offer practical and emotional support to identified people in need or indeed to those existing clients who recognised and appreciated the ‘lifeline’ offered by the regular contact with QCP; albeit on the ‘door step’ at home or in the virtual world so many have accepted as part of a ‘normal’ life.

Once again, QCP accepted that some income streams, that might form part of its reliable income, were not available but prudent financial management in its previous financial year allowed newly established, Covid related activities, to continue into this year; seamlessly ensuring continued support as required.

In this report, QCP particularly notes the sense of order over the period of the pandemic to ensure funding, including that from partners such as CBMDC and The Big Lottery, was efficiently managed to provide best cost practices when supporting clients.

Across the year, Trustees continued to support a flexible approach to the Project’s ‘workforce’; ensuring the physical and mental well-being of everyone was a paramount consideration. As previously, this approach demanded a regular reassessment of QCP’s ability to respond to need and helps inform all indicators that there are no material uncertainties existing that would hinder its ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on QCP’s viability to continue as a going concern.

QCP is pleased to be able to report, virtual activities continued to engage an increasing number of clients and the more open approach to live activities reopening enabled some new ventures. There is a continued dialogue between QCP and CBMDC on the prospects of the Community Asset Transfer of Victoria Hall, Queensbury, albeit at a slower pace and with a redefined rationale which will not include the prospects of reopening the swimming pool at the venue; the decision to close the pool was taken by CBMDC prior to QCP’s tenancy at will and there has been no subsequent support from the LA to reopen it.

3

The Queensbury Community Programme Limited

Trustees' report (continued) for the year ended 31 August 2021

Achievements and performance continued

Some notable successes this year included:

QCP’s Trustees, who are listed as Directors with Companies House, continue to recognise a healthy financial end of year balance, in excess of its reserves’ threshold, which we are content to maintain at this time given the uncertainties which still exist after the pandemic. This will continue to empower Trustees and Management to maintain QCP’s provision and will also afford financial support in its pursuit of a significant community asset to help realise the ambition of QCP in developing a community hub in Queensbury ‘village’; even if the timescales on this are now inevitably delayed.

Financial review

The net income for the year was £2,666, including net income of £14,737 on unrestricted funds and net expenditure of £12,071 on restricted funds, after transfers.

Reserves policy

The trustees have adopted a policy to retain a minimum of 3 months annual budgeted expenditure in order to ensure the smooth running of charity in the event of a short term loss of funding and to allow for an orderly winding up if the charity had to close.

The charity's free reserves, excluding fixed assets, at the year end were £80,391.

4

The Queensbury Community Programme Limited

Trustees' report (continued) for the year ended 31 August 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on 21/5/2022

John Thompson (Trustee)

5

The Queensbury Community Programme Limited

Independent examiner's report to the trustees of The Queensbury Community Programme Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2021, which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

23/5/2022

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

6

The Queensbury Community Programme Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2021

Notes
2021
Unrestricted
funds
£
Income from:
Grants and donations
(2)
10,701
Course fees
8,339
Library
1,437
Luncheon club
16,629
Victoria Hall rental income
6,684
Other income and fundraising
1,039
Total income
44,829
Expenditure on:
Salaries and NI
(3)
13,001
Tutor costs
882
Repairs, cleaning and maintenance
3,174
Subscriptions and licences
598
Advertising and promotion
-
Rent and rates
5,000
Rents - Victoria Hall
-
Utilities
29
Food and luncheon club
4,310
Well Being Café expenses
821
Activity costs
35
Insurance
-
Equipment and equipment rental
819
Telephone and broadband
334
Office and administration
421
Travel costs
409
Training
-
Independent examination
167
Volunteer expenses
56
Depreciation
778
Professional fees
6
Other expenditure
102
Total expenditure
30,942
Net income / (expenditure)
13,887
Transfers between funds
850
Net movement in funds
14,737
Fund balances brought forward
65,654
Fund balances carried forward
(4)
80,391
2021
Restricted
funds
£
67,563
-
-
-
-
-
67,563
32,657
6,257
779
21
75
3,521
-
2,795
6,225
85
4,794
742
4,130
843
985
639
72
589
860
-
12,715
-
78,784
(11,221)
(850)
(12,071)
21,283
9,212
2021
Total
funds
£
78,264
8,339
1,437
16,629
6,684
1,039
112,392
45,658
7,139
3,953
619
75
8,521
-
2,824
10,535
906
4,829
742
4,949
1,177
1,406
1,048
72
756
916
778
12,721
102
109,726
2,666
-
2,666
86,937
89,603
2020
Total
funds
£
75,011
17,874
2,500
4,573
13,154
2,642
115,754
43,244
10,279
2,887
429
26
10,829
10,116
2,581
2,383
2,393
4,176
682
460
312
1,139
310
110
672
776
764
6,552
140
101,260
14,494
-
14,494
72,443
86,937

All incoming resources and resources expended derive from continuing activities.

7

The Queensbury Community Programme Limited

Balance sheet

as at 31 August 2021
2021
Unrestricted
£
Fixed assets
Tangible assets
(5)
-
Total fixed assets
-
Current assets
Debtors and prepayments
(6)
5,187
Cash at bank and in hand
(7)
76,694
Total current assets
81,881
Current liabilities:
amounts falling due within one year
Creditors and accruals
(8)
1,490
Total current liabilities
1,490
Net current assets / (liabilities)
80,391
Net assets
80,391
Funds
Unrestricted funds
80,391
Restricted funds
-
Total funds
80,391
2021
Restricted
£
-
-
60
11,624
11,684
2,472
2,472
9,212
9,212
-
9,212
9,212
2021
Total
£
-
-
5,247
88,318
93,565
3,962
3,962
89,603
89,603
80,391
9,212
89,603
2020
Total
£
778
778
8,366
80,916
89,282
3,123
3,123
86,159
86,937
65,654
21,283
86,937

For the year ending 31 August 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 21/5/2022

John Thompson (Trustee)

8

The Queensbury Community Programme Limited

Notes to the accounts

for the year ended 31 August 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Building refurbishment and fixtures: over 5 years IT equipment: over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

9

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Grants and donations
Big Lottery
Bradford Metropolitan District Council (BMDC)
Bradford VCS
Co-op Local Community Fund
FOQHS
HMRC Job Retention Scheme
Incommunities
Power to Change/Participate Projects
Sport England
Groundwork - Tesco
The Architectural Heritage Fund
Donations
2021
Unrestricted
funds
£
-
10,431
-
-
-
-
-
-
-
-
-
270
10,701
2021
Restricted
funds
£
40,138
1,390
895
3,256
8,390
380
-
-
-
12,448
666
67,563
2021
Total
funds
£
-
50,569
1,390
895
3,256
8,390
380
-
-
-
12,448
936
78,264
2020
Total
funds
£
9,950
38,564
1,000
770
-
3,756
746
4,000
8,000
500
2,552
5,173
75,011
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions
2021
£
45,061
1,935
(2,041)
703
45,658
2020
£
42,554
1,999
(1,999)
690
43,244

The average number employees during the year was 7, being an average of 2.7 full time equivalent (2020: 6.8, 2.2 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2021 2020
£ £
Costs of the scheme to the charity for the year 703 690
Amount of any contributions outstanding at the year end 173 458

10

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2021

4 Restricted funds
Balance b/f
£
Architectural Heritage Fund
-
Wellbeing café funding
1,464
BMDC - Cleaner Streets
-
BMDC - Community Chest
-
BMDC - Core Costs
-
BMDC - Covid Winter Scheme
-
Queensbury Safer
2,303
Tour de Yorkshire
118
Lord Mayors Appeal
930
Bradford VCS ABCD
848
Bradford VCS
-
Active Queensbury
874
Co-op Local Community Fund
800
FOQHS
567
FOQHS - Christmas Lights
2,916
FOQHS - Cleaner Streets
-
Friday Friends
38
Holiday Activity Fund
-
HMRC Job Retention Scheme
-
InCommunities
-
Queensbury Connect Big Lottery
9,950
Tesco Covid Relief Fund
475
21,283
Incoming
£
12,448
15,000
2,000
400
2,700
5,115
-
-
-
1,000
390
10,000
895
177
1,915
1,830
864
4,059
8,390
380
-
-
67,563
Outgoing
£
12,448
15,032
1,750
400
2,700
5,115
-
118
-
690
390
10,874
1,695
-
2,400
1,830
688
3,459
8,390
380
9,950
475
78,784
Transfers
£
-
-
(250)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(600)
-
-
-
-
(850)
Balance c/f
£
-
1,432
-
-
-
-
2,303
-
930
1,158
-
-
-
744
2,431
-
214
-
-
-
-
-
9,212

Fund name

Architectural Heritage Fund Wellbeing café funding BMDC - Cleaner Streets

BMDC - Community Chest BMDC - Core Costs BMDC - Covid Winter Scheme

Queensbury Safer Tour de Yorkshire Lord Mayors Appeal Bradford VCS ABCD Bradford VCS Active Queensbury Co-op Local Community Fund FOQHS FOQHS - Christmas Lights FOQHS - Cleaner Streets

Friday Friends Holiday Activity Fund

HMRC Job Retention Scheme InCommunities Queensbury Connect Big Lottery Tesco Covid Relief Fund

Purpose of restriction

To fund feasibility studies for Victoria Hall.

For Well Being café costs in Queensbury, Wibsey and Thornton. Working in partnership with the youth service making planters for the elderly in Queensbury. The transfer is for a contribution to room hire charges.

Funding to purchase two tablets and a card machine. Towards core costs including utilities/rents.

Funding to supply vulnerable families and those affected by Covid with food parcels.

Funding from WY Police and BMDC for the Queensbury Safer project. Funding from the Leo Group towards the Tour de Yorkshire preparations. For IT equipment.

For Family walks programme and Man cave.

For the distribution of Covid awareness leaflets and products. For learning programme including walking/guitar/ art classes. Towards kids crafts - learning programme. Funding generated for Queensbury High Street. Funds raised for the Christmas lights.

Funding to buy hanging baskets and equipment for litter picking and planters.

Funding for an exercise and afternoon tea activity at Thornton. Summer programme offering food, sports and leisure opportunities for children. The transfer is for a contribution to room hire charges. To provide funding towards the furlough costs of employees. Funding towards the provision of a job club. Covid support monies to support the learning programme. To provide support during the Covid pandemic.

11

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2021

5
6
7
**8 **
Tangible assets
Cost
At 1 September 2020
Additions
At 31 August 2021
Depreciation
At 1 September 2020
Charge for year
At 31 August 2021
Net book value
At 31 August 2021
At 31 August 2020
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Creditors
Accruals
£
2,314
-
2,314
1,536
778
2,314
-
778
IT
Equipment
£
25,227
-
25,227
25,227
-
25,227
-
-
2021
£
2,787
2,460
5,247
2021
£
87,918
400
88,318
2021
£
3,206
756
3,962
Building
refurbishment
Total
£
27,541
-
27,541
26,763
778
27,541
-
778
2020
£
6,052
2,314
8,366
2020
£
80,516
400
80,916
2020
£
1,779
1,344
3,123

12

The Queensbury Community Programme Limited

Notes to the accounts continued

for the year ended 31 August 2021

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and the Development Manager. The total employee benefits received by the Development Manager were £24,149 (2020: £23,696). No trustee received any remuneration or benefit in this capacity during this or the previous year.

There were no other related party transactions

10 Operating leases

Within one year
In the second to fifth years inclusive
Expected future minimum lease payments over the remaining life of the lease,
analysed into the period in which the commitment falls due:
2021
£
321
321
642
2020
£
321
642
963

13

The Queensbury Community Programme Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
10,701
11,240
Course fees
8,339
17,874
Library
1,437
2,500
Luncheon club
16,629
4,573
Victoria Hall rental income
6,684
13,154
Other income and fundraising
1,039
2,642
Total income
44,829
51,983
Expenditure
Salaries and NI
13,001
22,202
Tutor costs
882
6,032
Repairs, cleaning and maintenance
3,174
1,691
Subscriptions and licences
598
177
Advertising and promotion
-
26
Rent and rates
5,000
3,855
Rents - Victoria Hall
-
10,116
Utilities
29
146
Food and luncheon club
4,310
2,254
Well Being Café expenses
821
839
Activity costs
35
169
Insurance
-
232
Equipment and equipment rental
819
12
Telephone and broadband
334
-
Office and administration
421
582
Travel costs
409
235
Training
-
-
Independent examination
167
672
Volunteer expenses
56
381
Depreciation
778
764
Professional fees
6
-
Other expenditure
102
140
Total expenditure
30,942
50,525
Net income / (expenditure)
13,887
1,458
Transfers between funds
850
1,143
Net movement in funds
14,737
2,601
Fund balances brought forward
65,654
63,053
Fund balances carried forward
80,391
65,654
2021
Restricted
funds
£
67,563
-
-
-
-
-
67,563
32,657
6,257
779
21
75
3,521
-
2,795
6,225
85
4,794
742
4,130
843
985
639
72
589
860
-
12,715
-
78,784
(11,221)
(850)
(12,071)
21,283
9,212
2020
Restricted
funds
£
63,771
-
-
-
-
-
63,771
21,042
4,247
1,196
252
-
6,974
-
2,435
129
1,554
4,007
450
448
312
557
75
110
-
395
-
6,552
-
50,735
13,036
(1,143)
11,893
9,390
21,283
2021
Total
funds
£
78,264
8,339
1,437
16,629
6,684
1,039
112,392
45,658
7,139
3,953
619
75
8,521
-
2,824
10,535
906
4,829
742
4,949
1,177
1,406
1,048
72
756
916
778
12,721
102
109,726
2,666
-
2,666
86,937
89,603
2020
Total
funds
£
75,011
17,874
2,500
4,573
13,154
2,642
115,754
43,244
10,279
2,887
429
26
10,829
10,116
2,581
2,383
2,393
4,176
682
460
312
1,139
310
110
672
776
764
6,552
140
101,260
14,494
-
14,494
72,443
86,937

14