TRUSTEES REPORT- June 2025 to 27" July 2026 Introduction The Trustees present the Trustee's Report and Financial Statements. The accounts have been prepared in accordance with the accounting policies and compl), with the charity's constitution and applicable law. (Financial year runs I st April to 3 1 st March) Administration Details The principal address of the charity registered with the Charity Commission is Paddock Hill, Grundisburgh Road, Great Bealings. Woodbridge, IP13 6PE. Trustees- elected at 2025 AGM: Kate Hayhow - Chairn]an Peter Mills - Secretary Gwen Haxell - Treasurer Sher Wiifin - Membership Secretary David Hayhow Commiitee member Debbie Rogers Committee member Becca Kirby Committee member Claire Shadbolt Committee Member Trustees elected at EGM on 23" February 2026: Kate Hayhow, David HayhO,, Gwen Haxell and Claire Shadbolt stepped dowi as trustees, Peter Mills, Sher Wiffin. Becca Kirby and Debbie Rogers were re-elecied and three new trustees were elected: David Brunning - Committee member Karl Hayward-Bradley - Chair Stephen Pugh - Treasurer Sue Wightman. Musical Director. and James Hayward. Show Director, also participate in committee meetings on appropriate business as agreed with the trustees. Strueture, Governance and Management
Ipswich Gilbert & Sullivan Society was registered as a Charitable Incorporated Organisation (CIO) on 3rd January 2016 and is governed by a constitution adopted on 18th April 2016. Trustees are elected for a terni of a maximum of two years. Half the trustees retire each year. Retiring trustees are eligible for re- election. Trustees may be co-opted between Annual General Meetings Objectives The objectives of Ipswich Gilbert & Sullivan Society are to promote, improve, develop and maintain public education in the appreciation of the art and science of musical theatre, and in particular the music of Gilbert and Sullivan, as well as choral music in all its aspects by the presentation of public concerts and by such other ways as the members, through the trustees, shall detern]ine from time io time. Activities Ipswich Gilbert & Sullivan Society is a musical group which perfonns concerts during the spring months and close to Christmas, with a mixed repertoire ranging from c12ssical music and Gilbert & Sullivan operetta music, to folk and pop songs and songs from musicals. In the autumn of each year the Society aims to stage a production of one of the Gilbert & Sullivan operettas. There are informal auditions for new members. Rehearsals take place weekly on Monday evenings from 7.30 p.rn. to 10.00 p.m. at Chanty Methodist Church, Ipswich. Rehearsals move to twice weekly in the run up to the annual stage production. Achievements and Performanees Concerts were held in early summer and close to Christmas. The society presented a short programme at Ipswich Music Day. In October 2025, a production of Yeomen of the Guard was
staged at The Seckford Theatre, Woodbridge. The society plans to present Pirates of Penzance in 2026. We encourage new members. Public Benefit The Trustees have paid due regard to the Charity Commissions. guidance in deciding on the activities undertaken by the Society. In nonnal circumstances activities for public benefit are demonstrated by: Supporting local charities by perforn)ing at fundraising concerts Publicising charity concerts via the Society's website Discounted mernbership rates for members in full time education Lending of music scores to other musical groups Participating in Ipswich Music Day which is organised by Ipswich Arts Association • Presenting a Gilbert and Sullivan Operetta Financial review The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Society. The Trustees are also responsible for managing the assets of the Society and for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Society finances itself by a number of methods: Through membership subscriptions agreed annually by the Trustees. Members are admitted for the current calendar year. The year's annual fee is £5. In addition, fees are charged for three seasonal activities: Spring Concerts, Show participation and a short Christmas season. From ticket sales from the annual stage production . Through appearance fees paid by charities for perforn]ing a concert By putting on concerts specifically to raise funds for the Society . Through sales of merchandise as well as photographs and
DVDS of the annual stsge production Other sources of income come from: . Gift aid from donations and from members, contributions Contributions from patrons . Advertising revenue in the show programme . Revenue from hiring our scores and other property to other organizaiions Donations Income for the period from I st April 2025 to 31 st March 2026 totalled £32,904 Expenditure amounted to £29,867. producing a surplus for the year of £3,037 (rounded). On 31st March 2026, the Society had a bank balance of £41,879. Reserves policy Reserves fund the annual stage production and to acquire, maintain and replace assets. Risk Management The Trustees have a responsibility to identify. assess and manage risks. They keep abreast of legislation which may affect charities through the Charity Commission website and through Ipswich Arts Association to which the Society is affiliated. They ensure that the Society complies with copyright and perforn]ing rights law. The Society's insurance is arranged by NODA. Financial risks Trustees, responsibilities in relation to accounting are stated above. The Trustees ensure that any stage show which may make a loss can be financed through Society funds. Health & Safety and protection of Members The Society complies with health & safety and local fire policies as laid down by the Venue's management team.
For the annual stage productio the Society complies with the health & safety policy of the Seckford Theatre. In addition, the Society provides a stage manager who is responsible for health & safety of the cast and backstage crew and does visual checks each night for potential hazards. The Society provides front of house staff, one of whose duties is to be responsible for the health & safety of the audience and to assist in evacuating the building in the event of a fire. In addition, the society has the following policies- • Health and Safety Safeguarding Equality. Diversity and Inclusion Data Protection Approved by the Trustees Financial Appendix Ipswich Gilbert & Sullivan Society 202512026 Reteipts Tickn sa]¢s Member Subs¢riptions ?0.898 1?.j06 4.687 5251 783 678 lJ12 1,534 1799 1,804 1272 ?59 754 .370 1.376 59 j2.IAH 36,??6 Raffl¢ Donations DVDIPhot¢Jrr-shirt sales Refreshments & sundry Gift atd Bank interest Total income EApeDdlre Dir¢¢tion and aecornpanimertt 12.796 118?5 Venue hire 5.892 5,6EA) Production ros 6J6? 7.733 Items for resait Iprogrammes ctcl 2,117 22( Svndry 1.542 98 Finance & Énsurance 1.157 860 Tot#1 exptndityr¢ ?9.867 ?9. j83 N'et income 3.Oi7 6.843 Cshlbnk Ireserwes) blfwd 38J43 32.(WJ Cshlb¥nk Ireservesl 41 J79 3W Independent Examiner's Report - Ipswich Gilbert and Sullivan Society 2026 - CIO 1165408 I report to the trustees on m). examination of the accounts of the above charity {'the Trust"} for the year ended 31 March 2026.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirnl that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect: . the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or . the accounts did not comply with the applicable requirements concerning the forn] and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I have noted that due to a change in Treasurer role responsibilities the accounts have undergone some reforniatting with regard to expenditure categorisation. This became evident in the presentation of the inforniation provided in this report. However I do not consider that this has a material impact on the accuracy of the infonnation reported. I confinn that I have inspected the provided accounts, completed sampling and accuracy checks on the data and supporting records. I consider that they are a fair and accurate representation of the Society's financial position as at the end of the 2026 financial year. I have noted that the 2025126 costs are missing £600 of expenses that were invoiced late. No adjustment has been made as the accounts are prepared on a receipts and expenses basis, with no accruals. These expenses will be recognised in the 2026127 accounts. Sara Bucknall
27 July 2026