TRUSTEES REPORT- ￿ June 2025 to 27" July 2026
Introduction
The Trustees present the Trustee's Report and Financial
Statements. The accounts have
been prepared in accordance with the accounting policies and
compl), with the
charity's constitution and applicable law. (Financial year runs
I st April to 3 1 st March)
Administration Details
The principal address of the charity registered with the
Charity Commission is Paddock
Hill, Grundisburgh Road, Great Bealings. Woodbridge, IP13
6PE.
Trustees- elected at 2025 AGM:
Kate Hayhow - Chairn]an
Peter Mills - Secretary
Gwen Haxell - Treasurer
Sher Wiifin - Membership Secretary
David Hayhow Commiitee member
Debbie Rogers Committee member
Becca Kirby Committee member
Claire Shadbolt Committee Member
Trustees elected at EGM on 23" February 2026:
Kate Hayhow, David HayhO￿,, Gwen Haxell and Claire
Shadbolt stepped dowi as trustees, Peter Mills, Sher Wiffin.
Becca Kirby and Debbie Rogers were re-elecied and three
new trustees were elected:
David Brunning - Committee member
Karl Hayward-Bradley - Chair
Stephen Pugh - Treasurer
Sue Wightman. Musical Director. and James Hayward. Show
Director, also participate in
committee meetings on appropriate business as agreed with
the trustees.
Strueture, Governance and Management

Ipswich Gilbert & Sullivan Society was registered as a
Charitable Incorporated
Organisation (CIO) on 3rd January 2016 and is governed by a
constitution adopted on
18th April 2016. Trustees are elected for a terni of a
maximum of two years. Half the
trustees retire each year. Retiring trustees are eligible for re-
election. Trustees may be
co-opted between Annual General Meetings
Objectives
The objectives of Ipswich Gilbert & Sullivan Society are to
promote, improve, develop
and maintain public education in the appreciation of the art
and science of musical
theatre, and in particular the music of Gilbert and Sullivan, as
well as choral music in all
its aspects by the presentation of public concerts and by such
other ways as the
members, through the trustees, shall detern]ine from time io
time.
Activities
Ipswich Gilbert & Sullivan Society is a musical group which
perfonns concerts during
the spring months and close to Christmas, with a mixed
repertoire ranging from
c12ssical music and Gilbert & Sullivan operetta music, to folk
and pop songs and songs from musicals. In the autumn of
each year the Society aims to stage a production of one of
the Gilbert & Sullivan operettas.
There are informal auditions for new members. Rehearsals
take place weekly on
Monday evenings from 7.30 p.rn. to 10.00 p.m. at Chanty
Methodist Church, Ipswich.
Rehearsals move to twice weekly in the run up to the annual
stage production.
Achievements and Performanees
Concerts were held in early summer and close to Christmas.
The society presented a
short programme at Ipswich Music Day.
In October 2025, a production of Yeomen of the Guard was

staged at The Seckford Theatre,
Woodbridge. The society plans to present Pirates of Penzance
in 2026.
We encourage new members.
Public Benefit
The Trustees have paid due regard to the Charity
Commissions. guidance in deciding on
the activities undertaken by the Society. In nonnal
circumstances activities for public
benefit are demonstrated by:
Supporting local charities by perforn)ing at fundraising
concerts
Publicising charity concerts via the Society's website
Discounted mernbership rates for members in full time
education
Lending of music scores to other musical groups
Participating in Ipswich Music Day which is organised by
Ipswich Arts Association
• Presenting a Gilbert and Sullivan Operetta
Financial review
The Trustees are responsible for keeping proper accounting
records, which disclose
with reasonable accuracy at any time the financial position of
the Society. The Trustees
are also responsible for managing the assets of the Society and
for taking reasonable
steps for the prevention and detection of fraud and other
irregularities. The Society
finances itself by a number of methods:
Through membership subscriptions agreed annually by the
Trustees. Members are
admitted for the current calendar year. The year's annual fee
is £5. In addition, fees
are charged for three seasonal activities: Spring Concerts,
Show participation and a
short Christmas season.
From ticket sales from the annual stage production
. Through appearance fees paid by charities for perforn]ing a
concert
By putting on concerts specifically to raise funds for the
Society
. Through sales of merchandise as well as photographs and

DVDS of the annual stsge
production
Other sources of income come from:
. Gift aid from donations and from members, contributions
Contributions from patrons
. Advertising revenue in the show programme
. Revenue from hiring our scores and other property to other
organizaiions
Donations
Income for the period from I st April 2025 to 31 st March 2026
totalled £32,904
Expenditure amounted to £29,867. producing a surplus for the
year of £3,037 (rounded).
On 31st March 2026, the Society had a bank balance of
£41,879.
Reserves policy
Reserves fund the annual stage production and to acquire,
maintain and replace
assets.
Risk Management
The Trustees have a responsibility to identify. assess and
manage risks. They keep
abreast of legislation which may affect charities through the
Charity Commission
website and through Ipswich Arts Association to which the
Society is affiliated. They
ensure that the Society complies with copyright and
perforn]ing rights law. The Society's
insurance is arranged by NODA.
Financial risks
Trustees, responsibilities in relation to accounting are stated
above. The Trustees
ensure that any stage show which may make a loss can be
financed through Society
funds.
Health & Safety and protection of Members
The Society complies with health & safety and local fire
policies as laid down by the
Venue's management team.

For the annual stage productio￿ the Society complies with the
health & safety policy of
the Seckford Theatre. In addition, the Society provides a stage
manager who is
responsible for health & safety of the cast and backstage crew
and does visual checks
each night for potential hazards. The Society provides front of
house staff, one of whose
duties is to be responsible for the health & safety of the
audience and to assist in
evacuating the building in the event of a fire.
In addition, the society has the following policies-
• Health and Safety
Safeguarding
Equality. Diversity and Inclusion
Data Protection
Approved by the Trustees
Financial Appendix Ipswich Gilbert & Sullivan Society
202512026
Reteipts
Tickn sa]¢s
Member Subs¢riptions
?0.898 1?.j06
4.687 5251
783
678
lJ12
1,534 1799
1,804 1272
?59
754
.370 1.376
*59
j2.IAH 36,??6
Raffl¢
Donations
DVDIPhot¢Jrr-shirt sales
Refreshments & sundry
Gift atd
Bank interest
Total income
EApeDdl￿re
Dir¢¢tion and aecornpanimertt
12.796 118?5
Venue hire
5.892 5,6EA)
Production ros
6J6? 7.733
Items for resait Iprogrammes ctcl 2,117 22(
Svndry
1.542
98
Finance & Énsurance
1.157
860
Tot#1 exptndityr¢
?9.867 ?9. j83
N'et income
3.Oi7 6.843
C*shlb*nk Ireserwes) blfwd
38J43 32.(WJ
C*shlb¥nk Ireservesl
41 J79 3W
Independent Examiner's Report - Ipswich Gilbert and
Sullivan Society 2026 - CIO 1165408
I report to the trustees on m). examination of the accounts of
the above charity {'the Trust"} for the year ended 31 March
2026.

As the charity's trustees, you are responsible for the
preparation of the accounts in accordance with the
requirements of the Charities Act 2011 ('Ihe Act"). I report in
respect of my examination of the Trust's accounts carried out
under section 145 of the 201 l Act and in carrying out my
examination, I have followed all the applicable Directions
given by the Charity Commission under section 145{5)(b) of
the Act.
I have completed my examination. I confirnl that no material
matters have come to my attention in connection with the
examination which gives me cause to believe that in. any
material respect:
. the accounting records were not kept in accordance with
section 130 of the Charities Act. or
the accounts did not accord with the accounting records. or
. the accounts did not comply with the applicable
requirements concerning the forn] and content of accounts set
out in the Charities (Accounts and Reports) Regulations 2008
other than any requirement that the accounts give a 'true and
fair, view which is not a matter considered as part of an
independent examination.
I have no concerns and have come across no other matters in
connection with the examination to which attention should be
drawn in this report in order to enable a proper understanding
of the accounts to be reached.
I have noted that due to a change in Treasurer role
responsibilities the accounts have undergone some
reforniatting with regard to expenditure categorisation. This
became evident in the presentation of the inforniation
provided in this report. However I do not consider that this
has a material impact on the accuracy of the infonnation
reported. I confinn that I have inspected the provided
accounts, completed sampling and accuracy checks on the
data and supporting records. I consider that they are a fair and
accurate representation of the Society's financial position as at
the end of the 2026 financial year. I have noted that the
2025126 costs are missing £600 of expenses that were
invoiced late. No adjustment has been made as the accounts
are prepared on a receipts and expenses basis, with no
accruals. These expenses will be recognised in the 2026127
accounts.
Sara Bucknall

27 July 2026