2024-03-31-accounts - Tavistock Memory Cafe

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2023 31 03 2024

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1165389

Tavistock Memory Cafe

Charity's principal address Abbey Surgery, 28 Plymouth Road

Tavistock Devon PL19 8BU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Graham Coiley	Chair		Board of Trustees
JudyHirst		From 22/01/2024	“
Heather Rayne	Secretary		“
JennySmith			“
Fran Rees			“
John Bull			“
Catherine Bailey	Vice-chair		“
			“
Steve Pearson		Until 23/01/2024

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting for a 3 year term with option to be reTrustee selection methods elected. Or appointed by Board of Trustees. (eg. appointed by, elected by)

(eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Tavistock Memory Café has continued to provide a range of services over the past year with a busy programme of social events and support activities taking place during the year. The highlights: • 170 SESSIONS IN THE YEAR • 300 HOURS OF SUPPORT • 90 MEMBERS • 26 VOLUNTEERS • 500+ CUPS OF TEA! In this year we continued to experience an increase in demand for our dementia support activities. Our membership increased to around 90 regular attendees.

It continued to be increasingly important to work cooperatively with other health and care organisations, both statutory and voluntary, including our local Admiral Nurse, Social Services, and the Tavistock Dementia Alliance through the new-in-role Dementia Coordinator. The Memory Cafe continued run face-to-face Cognitive Stimulation Therapy sessions, which have proved beneficial and popular to the point that a 2[nd] group has been developed. We worked closely with the town library where we now host a once a month ‘reminiscence’ session.

The Café and members have benefitted greatly from the arrangement with Cycling Without Age with regular bicycle rides for members around the local park.

The trustees continued to meet as planned every 2 months and governance was achieved through standing agenda items that included conflict of interest declaration, financial review, analysis of our activities against our objectives.

The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding is sought through grants and awards. Perhaps due to work to raise the profile of Tavistock Memory Café, some sizeable

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donations have been received from organisations and individuals in the year. Additionally some £5000 was raised through fund-raising events. The charity is in a strong financial position at the end of the 2023-24 year.

Policies are due for review and update where required in Summer 2024.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To relieve the need of persons living with dementia, together with their family and carers, by providing a range of services and activities in cooperation with voluntary and statutory organisations in West Devon, including raising awareness of dementia, providing social activities, information and advice, therapeutic interventions, and education and training.
	Tavistock Memory Café (TMC) contributes to the health and wellbeing of vulnerable people living with dementia and the carers of those people in Tavistock and the surrounding areas. In 2023-24 Tavistock Memory Café offered a range of face-to-face sessions, as set out below: Membership numbers were in the 80-90 range in this reporting year, many attending our sessions regularly. This resulted in us continuing to run two parallel sessions on our fortnightly Café sessions. The main Café sessions offer a social place for all to gather. Stimulating and entertaining activities are provided for those living with dementia. Carers have a ‘break-out’ session separately at which they can share information, receive advice and support, and listen to key speakers on relevant topics. The feedback is always that members derive much benefit from these sessions. This is in addition to: • Weekly Cognitive Stimulation Therapy sessions for courses of 14 weeks (two parallel courses) • Monthly Care and Share (a 4 hour session offering activities and mini-respite for carers) • Monthly reminiscence session • Monthly ex-carers support meeting. The TMC Board of Trustees meet at a minimum of 6 times per year, at which the charity’s activities are reviewed. The finances are reviewed alongside planned spending and anticipated income.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To relieve the need of persons living with dementia, together with their
family and carers, by providing a range of services and activities in
cooperation with voluntary and statutory organisations in West Devon,
including raising awareness of dementia, providing social activities,
information and advice, therapeutic interventions, and education and
training.

Tavistock Memory Café (TMC) contributes to the health and wellbeing of
vulnerable people living with dementia and the carers of those people in
Tavistock and the surrounding areas.
In 2023-24 Tavistock Memory Café offered a range of face-to-face
sessions, as set out below:
Membership numbers were in the 80-90 range in this reporting year,
many attending our sessions regularly. This resulted in us continuing to
run two parallel sessions on our fortnightly Café sessions. The main Café
sessions offer a social place for all to gather. Stimulating and entertaining
activities are provided for those living with dementia. Carers have a
‘break-out’ session separately at which they can share information,
receive advice and support, and listen to key speakers on relevant topics.
The feedback is always that members derive much benefit from these
sessions.
This is in addition to:
•
Weekly Cognitive Stimulation Therapy sessions for courses of 14
weeks (two parallel courses)
•
Monthly Care and Share (a 4 hour session offering activities and
mini-respite for carers)
•
Monthly reminiscence session
•
Monthly ex-carers support meeting.
The TMC Board of Trustees meet at a minimum of 6 times per year, at
which the charity’s activities are reviewed. The finances are reviewed
alongside planned spending and anticipated income.

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Additional details of objectives and activities (Optional information)

The work of TMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees. At the time of reporting the number of volunteers involved is around 35.

There continues to be the required induction of our volunteers, as well as introducing relevant training for their role including dementia awareness, food hygiene, first aid, safeguarding, and health and safety.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

We are delighted to welcome volunteers from local schools, and senior students report that they gain a great amount from the volunteering they undertake with Tavistock Memory Cafe, as well as them working towards awards such as the Duke of Edinburgh award.

policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the year 2023-24 Tavistock Memory Café has experienced increasing demand for its’ services and support. The Café provides vital social contact for our members living with dementia, their families and carers. As well as offering stimulating activities, the advice and support is invaluable.

The Café is pleased to be able to provide a range of support sessions as set out above but recognises that this is only possible through the dedication of volunteers and the donations that we receive.

Feedback from members about our support has been positive, both anecdotally and through survey results.

With the growing numbers of members, and a clear increasing need for dementia support, we continue to explore ways to expand our provision and to identify the most beneficial activities to provide.

TMC maintains a team of around 35 volunteers (operational and trustees) all of whom are dedicated, compassionate and motivated.

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Section D Achievements and performance

Section E Financial review

Brief statement of the charity’s policy on reserves

Tavistock Memory Café Board of Trustees have agreed to set aside a reserve sufficient for 2 years of running costs. This reserve is between £6000 and £9000.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

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Summary of Tavistock Memory Café Accounts 2023-24

You may choose to include additional information, where relevant about:

Receipts for 2023-24 were £14789 Payments for 2023-24 were £7947 Surplus for the year £6842

the charity’s principal sources of funds (including any fundraising);

The principal source of funds was donations (£14698), with a significant proportion of this coming through fund-raising sponsorship e.g Lands End to John O’Groats bike ride.

how expenditure has supported the key objectives of the charity;
Trustees agreed to suspend membership fees for 2023-24 as the charity
of the charity; funds allowed this. Gift Aid made up the balance of income.
• investment policy and Trustees agreed to open a savings/interest account and deposit some objectives including any funds into this account to realise some interest earnings. ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Graham Coiley Full name(s) Graham Malcolm Coiley Position (eg Secretary, Chair, Chair etc) Date 21st September 2024

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	Tavistock Memory Café Charity Name	Tavistock Memory Café Charity Name	Tavistock Memory Café Charity Name	1165389 No (if any)	CC16a
	For the period from	01/04/2023 Period start date	To	31/03/2024 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 14,698 39 - 52 - 14,789 - - - 14,789 1,128 573 4,469 608 63 260 846 - - 7,947 - - - 7,947 6,842 - 15,048 21,995	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 14,698 39 - 52 - - - 14,789 - - - 14,789 1,128 573 4,469 608 63 260 846 - - 7,947 - - - 7,947 6,842	Last year to the nearest £
MembershipFees	-				45
Donations - General	14,698				10,629
Donations - Gift Aid	39				133
Grants	-				1,119
Interest	52				-
Miscellaneous	-				-
					-
					-
~~*Sub total~~~~(Gross income for~~ AR)*	14,789				11,926

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					11,926

Administration and Office	1,128				1,692
Refreshments	573				397
Member Activities	4,469				7,588
Rent	608				953
Publicity	63				-
Insurance	260				247
Sundries(incl. volunteer training)	846				840
Bank Charges	-				-
Equipment	-				-
**Sub total **	7,947				11,717

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					11,717

	6,842	-		6,842	208
	-	-		-	-
	15,048	-		15,048	15,048
	21,995	-		21,995	15,048

CCXX R1 accounts (SS)

12/07/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Graham Coiley Details Details Funds at 31st March 2024 Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 21,995 - - - - - 21,995 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name GRAHAM M COILEY	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
	Graham Coiley	GRAHAM M COILEY	01/06/2024

CCXX R2 accounts (SS)

12/07/2024