## **Trustees' Annual Report for the period**
Period start date Period end date 01 04 2023 31 03 2024
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1165389
Tavistock Memory Cafe
**Charity's principal address** Abbey Surgery, 28 Plymouth Road
Tavistock Devon **PL19 8BU**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graham Coiley|Chair||Board of Trustees|
||JudyHirst||From 22/01/2024|“|
||Heather Rayne|Secretary||“|
||JennySmith|||“|
||Fran Rees|||“|
||John Bull|||“|
||Catherine Bailey|Vice-chair||“|
|||||“|
||Steve Pearson||Until 23/01/2024||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting for a 3 year term with option to be reTrustee selection methods elected. Or appointed by Board of Trustees. (eg. appointed by, elected by)
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Tavistock Memory Café has continued to provide a range of services over the past year with a busy programme of social events and support activities taking place during the year. The highlights: • 170 SESSIONS IN THE YEAR • 300 HOURS OF SUPPORT • 90 MEMBERS • 26 VOLUNTEERS • 500+ CUPS OF TEA! In this year we continued to experience an increase in demand for our dementia support activities. Our membership increased to around 90 regular attendees.
- It continued to be increasingly important to work cooperatively with other health and care organisations, both statutory and voluntary, including our local Admiral Nurse, Social Services, and the Tavistock Dementia Alliance through the new-in-role Dementia Coordinator. The Memory Cafe continued run face-to-face Cognitive Stimulation Therapy sessions, which have proved beneficial and popular to the point that a 2[nd] group has been developed. We worked closely with the town library where we now host a once a month ‘reminiscence’ session.
The Café and members have benefitted greatly from the arrangement with Cycling Without Age with regular bicycle rides for members around the local park.
The trustees continued to meet as planned every 2 months and governance was achieved through standing agenda items that included conflict of interest declaration, financial review, analysis of our activities against our objectives.
The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding is sought through grants and awards. Perhaps due to work to raise the profile of Tavistock Memory Café, some sizeable
**TAR**
March **2012**
2
donations have been received from organisations and individuals in the year. Additionally some £5000 was raised through fund-raising events. The charity is in a strong financial position at the end of the 2023-24 year.
Policies are due for review and update where required in Summer 2024.
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To relieve the need of persons living with dementia, together with their
family and carers, by providing a range of services and activities in
cooperation with voluntary and statutory organisations in West Devon,
including raising awareness of dementia, providing social activities,
information and advice, therapeutic interventions, and education and
training.|
|---|---|
||Tavistock Memory Café (TMC) contributes to the health and wellbeing of
vulnerable people living with dementia and the carers of those people in
Tavistock and the surrounding areas.
In 2023-24 Tavistock Memory Café offered a range of face-to-face
sessions, as set out below:
Membership numbers were in the 80-90 range in this reporting year,
many attending our sessions regularly. This resulted in us continuing to
run two parallel sessions on our fortnightly Café sessions. The main Café
sessions offer a social place for all to gather. Stimulating and entertaining
activities are provided for those living with dementia. Carers have a
‘break-out’ session separately at which they can share information,
receive advice and support, and listen to key speakers on relevant topics.
The feedback is always that members derive much benefit from these
sessions.
This is in addition to:
•
Weekly Cognitive Stimulation Therapy sessions for courses of 14
weeks (two parallel courses)
•
Monthly Care and Share (a 4 hour session offering activities and
mini-respite for carers)
•
Monthly reminiscence session
•
Monthly ex-carers support meeting.
The TMC Board of Trustees meet at a minimum of 6 times per year, at
which the charity’s activities are reviewed. The finances are reviewed
alongside planned spending and anticipated income.|
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**Additional details of objectives and activities (Optional information)**
The work of TMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees. At the time of reporting the number of volunteers involved is around 35.
There continues to be the required induction of our volunteers, as well as introducing relevant training for their role including dementia awareness, food hygiene, first aid, safeguarding, and health and safety.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
We are delighted to welcome volunteers from local schools, and senior students report that they gain a great amount from the volunteering they undertake with Tavistock Memory Cafe, as well as them working towards awards such as the Duke of Edinburgh award.
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
In the year 2023-24 Tavistock Memory Café has experienced increasing demand for its’ services and support. The Café provides vital social contact for our members living with dementia, their families and carers. As well as offering stimulating activities, the advice and support is invaluable.
The Café is pleased to be able to provide a range of support sessions as set out above but recognises that this is only possible through the dedication of volunteers and the donations that we receive.
Feedback from members about our support has been positive, both anecdotally and through survey results.
With the growing numbers of members, and a clear increasing need for dementia support, we continue to explore ways to expand our provision and to identify the most beneficial activities to provide.
TMC maintains a team of around 35 volunteers (operational and trustees) all of whom are dedicated, compassionate and motivated.
**TAR**
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## Section D Achievements and performance
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Tavistock Memory Café Board of Trustees have agreed to set aside a reserve sufficient for 2 years of running costs. This reserve is between £6000 and £9000.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
**TAR**
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Summary of Tavistock Memory Café Accounts 2023-24
You **may choose** to include additional information, where relevant about:
Receipts for 2023-24 were £14789 Payments for 2023-24 were £7947 Surplus for the year £6842
- the charity’s principal sources of funds (including any fundraising);
The principal source of funds was donations (£14698), with a significant proportion of this coming through fund-raising sponsorship e.g Lands End to John O’Groats bike ride.
- how expenditure has supported the key objectives of the charity;
- Trustees agreed to suspend membership fees for 2023-24 as the charity
- of the charity; funds allowed this. Gift Aid made up the balance of income.
- • investment policy and Trustees agreed to open a savings/interest account and deposit some objectives including any funds into this account to realise some interest earnings. ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** Graham Coiley **Full name(s)** Graham Malcolm Coiley **Position (eg Secretary, Chair,** Chair **etc) Date** 21st September 2024
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||**Tavistock Memory Café**
**Charity Name**|**Tavistock Memory Café**
**Charity Name**|**Tavistock Memory Café**
**Charity Name**|**1165389**
**No (if any)**|**1165389**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2023
Period start date|**To**|31/03/2024
Period end date|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**14,698**
**39**
**-**
**52**
**-**
**14,789**
**-**
**-**
**-**
**14,789**
**1,128**
**573**
**4,469**
**608**
**63**
**260**
**846**
**-**
**-**
**7,947**
**-**
**-**
**-**
**7,947**
**6,842**
**-**
**15,048**
**21,995**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**14,698**
**39**
**-**
**52**
**-**
**-**
**-**
**14,789**
**-**
**-**
**-**
**14,789**
**1,128**
**573**
**4,469**
**608**
**63**
**260**
**846**
**-**
**-**
**7,947**
**-**
**-**
**-**
**7,947**
**6,842**||**Last year**
**to the nearest £**|
|MembershipFees|**-**|||||**45**|
|Donations - General|**14,698**|||||**10,629**|
|Donations - Gift Aid|**39**|||||**133**|
|Grants|**-**|||||**1,119**|
|Interest|**52**|||||**-**|
|Miscellaneous|**-**|||||**-**|
|||||||**-**|
|||||||**-**|
|~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**14,789**|||||**11,926**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**11,926**|
||||||||
|
Administration and Office|**1,128**|||||**1,692**|
|Refreshments|**573**|||||**397**|
|Member Activities|**4,469**|||||**7,588**|
|Rent|**608**|||||**953**|
|Publicity|**63**|||||**-**|
|Insurance|**260**|||||**247**|
|Sundries(incl. volunteer training)|**846**|||||**840**|
|Bank Charges|**-**|||||**-**|
|Equipment|**-**|||||**-**|
|**_Sub total_ **|**7,947**|||||**11,717**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**11,717**|
||||||||
||**6,842**|**-**||**6,842**||**208**|
||**-**|**-**||**-**||**-**|
||**15,048**|**-**||**15,048**||**15,048**|
||**21,995**|**-**||**21,995**||**15,048**|
CCXX R1 accounts (SS)
12/07/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Graham Coiley
**Details**
**Details**
Funds at 31st March 2024
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**21,995**
**-**
**-**
**-**
**-**
**-**
**21,995**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
GRAHAM M COILEY|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Graham Coiley|GRAHAM M COILEY|01/06/2024|
|||||
CCXX R2 accounts (SS)
12/07/2024
2