2023-03-31-accounts - Tavistock Memory Cafe

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 04 2022 31 03 2023

From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1165389

Tavistock Memory Cafe

Charity's principal address Abbey Surgery, 28 Plymouth Road

Tavistock Devon Postcode PL19 8BU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Graham Coiley	Chair	Board of Trustees
Alan Payne	Vice-chair	“
Heather Rayne	Secretary	“
JennySmith		“
Stephen Pearson		“
John Bull		“
Catherine Bailey		“
Fran Rees		“

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting for a 3 year term with option to be reTrustee selection methods elected. Or appointed by Board of Trustees. (eg. appointed by, elected by)

(eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

In this year (post-pandemic) we experienced a significant increase in demand for our dementia support activities. Our membership increased to around 60 regular attendees (almost double the number compared with pre-pandemic).

It continued to be increasingly important to work cooperatively with other health and care organisations, both statutory and voluntary, including our local Admiral Nurse, Social Services, and the Tavistock Dementia Alliance. The Memory Cafe continued to contribute to face-to-face Cognitive Stimulation Therapy sessions, which have proved beneficial and popular to the point that a 2[nd] group has been developed. We worked closely with the town library where we now host a once a month ‘reminiscence’ session.

The trustees continued to meet as planned every 2 months and governance was achieved through standing agenda items that included conflict of interest declaration, financial review, analysis of our activities against our objectives.

The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding is sought through grants and awards. Perhaps due to work to raise the profile of Tavistock Memory Café, some sizeable donations have been received from organisations and individuals. The charity is in a strong financial position at the end of the 2022-23 year.

Policies are due for review and update where required in Summer 2023.

Section C Objectives and activities

TAR

March 2012

To relieve the need of persons living with dementia, together with their family and carers, by providing a range of services and activities in cooperation with voluntary and statutory organisations in West Devon, Summary of the objects of the including raising awareness of dementia, providing social activities, charity set out in its information and advice, therapeutic interventions, and education and governing document training.

Tavistock Memory Café (TMC) contributes to the health and wellbeing of vulnerable people living with dementia and the carers of those people in Tavistock and the surrounding areas.

In 2022-23 the Memory Café was fully operational with a range of faceto-face sessions, as set out below. Our monthly Care and Share session was reintroduced and quickly gained popularity.

Membership numbers attending the Memory Café grew rapidly as we came out of the Covid period and in this reporting year, we had around Summary of the main 60 members registered, many attending our sessions regularly. This activities undertaken for the resulted in us continuing to run two parallel sessions on our fortnightly public benefit in relation to Café sessions. The main Café sessions offer a social place for all to these objects (include within gather. Stimulating and entertaining activities are provided for those living this section the statutory with dementia. Carers have a ‘break-out’ session separately at which declaration that trustees have they can share information, receive advice and support, and listen to key had regard to the guidance speakers on relevant topics. The feedback is always that members derive issued by the Charity much benefit from these sessions. Commission on public benefit) This is in addition to:

Weekly Cognitive Stimulation Therapy sessions
Monthly Care and Share (a 4 hour session offering activities and mini-respite for carers)
Monthly reminiscence session
• Monthly ex-carers support meeting.

The TMC Board of Trustees meet at a minimum of 5 times per year, at which the charity’s activities are reviewed. The finances are reviewed alongside planned spending and anticipated income.

Additional details of objectives and activities (Optional information)

TAR

March 2012

The work of TMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees.

There continues to be the required induction of our volunteers, as well as introducing relevant training for their role including dementia awareness, food hygiene, first aid, safeguarding, and health and safety.

You may choose to include further statements, where relevant, about:

We are delighted to welcome volunteers from local schools, and senior students report that they gain a great amount from the volunteering they undertake with Tavistock Memory Cafe, as well as them working towards awards such as the Duke of Edinburgh award.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

In the year 2022-2023 Tavistock Memory Café has experienced increasing demand for its’ services and support. The Café provides vital social contact for our members living with dementia, their families and carers. As well as offering advice and support.

The Café is pleased to be able to provide a range of support sessions as set out above but recognises that this is only possible through the dedication of volunteers and the donations that we receive.

Feedback from members about our support has been positive, both anecdotally and through a survey results.

With the growing numbers of members, and a clear increasing need for dementia support, we continue to explore ways to expand our provision and to identify the most beneficial activities to provide.

TMC maintains a team of around 30 volunteers (operational and trustees) all of whom are dedicated, compassionate and motivated.

TAR

March 2012

Section D Achievements and erformance p

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

Tavistock Memory Café Board of Trustees have agreed to set aside a reserve sufficient for 2 years of running costs. This reserve is between £6000 and £9000.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

Summary of Tavistock Memory Café Accounts 2022-23

Receipts for 2022 - 2023 were £11926 Payments for 2022 - 2023 were £11717 Surplus for the year £208

The principal source of funds was donations (£10629). Contributions from membership fees were minimal at £45 as the Trustees agreed to waive fees for the year in question. Trustees agreed to suspend membership fees for 2022 as the charity funds allowed this. Grants and Gift Aid made up the balance of income.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Graham Coiley Full name(s) Graham Malcolm Coiley Position (eg Secretary, Chair, Chair etc) Date 30th October 2023

TAR

March 2012

	Tavistock Memory Café Charity Name	Tavistock Memory Café Charity Name	Tavistock Memory Café Charity Name	1165389 No (if any)	CC16a
	For the period from	01/04/2022 Period start date	To	31/03/2023 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 45 10,629 133 1,119 - - - - 11,926 - - - 11,926 1,692 397 7,588 953 - 247 840 - - 11,717 - - - 11,717 208 - - 208	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 45 10,629 133 1,119 - - - - 11,926 - - - 11,926 1,692 397 7,588 953 - 247 840 - - 11,717 - - - 11,717 208	Last year to the nearest £
MembershipFees	45				473
Donations - General	10,629				4,461
Donations - Gift Aid	133				637
Grants	1,119				712
Miscellaneous	-				-
	-				-
	-				-
	-				-
~~*Sub total~~~~(Gross income for~~ AR)*	11,926				6,283

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					6,283

Administration and Office	1,692				698
Refreshments	397				113
Member Activities	7,588				1,152
Rent	953				580
Publicity	-				-
Insurance	247				207
Sundries(incl. volunteer training)	840				528
Bank Charges	-				-
Equipment	-				-
**Sub total **	11,717				3,278

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					3,278

	208	-		208	3,005
	-	-		-	-
	-	-		-	-
	208	-		208	3,005

CCXX R1 accounts (SS)

30/10/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Graham Coiley Details Details Funds at 31st March 2023 Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 15,048 - - - - - 15,048 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name GRAHAM M COILEY	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
	Graham Coiley	GRAHAM M COILEY	30/10/2023

CCXX R2 accounts (SS)

30/10/2023