## **Trustees' Annual Report for the period**
Period start date Period end date 01 04 2022 31 03 2023
**From To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1165389
Tavistock Memory Cafe
**Charity's principal address** Abbey Surgery, 28 Plymouth Road
Tavistock Devon **Postcode PL19 8BU**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graham Coiley|Chair||Board of Trustees|
||Alan Payne|Vice-chair||“|
||Heather Rayne|Secretary||“|
||JennySmith|||“|
||Stephen Pearson|||“|
||John Bull|||“|
||Catherine Bailey|||“|
||Fran Rees|||“|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting for a 3 year term with option to be reTrustee selection methods elected. Or appointed by Board of Trustees. (eg. appointed by, elected by)
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
In this year (post-pandemic) we experienced a significant increase in demand for our dementia support activities. Our membership increased to around 60 regular attendees (almost double the number compared with pre-pandemic).
It continued to be increasingly important to work cooperatively with other health and care organisations, both statutory and voluntary, including our local Admiral Nurse, Social Services, and the Tavistock Dementia Alliance. The Memory Cafe continued to contribute to face-to-face Cognitive Stimulation Therapy sessions, which have proved beneficial and popular to the point that a 2[nd] group has been developed. We worked closely with the town library where we now host a once a month ‘reminiscence’ session.
The trustees continued to meet as planned every 2 months and governance was achieved through standing agenda items that included conflict of interest declaration, financial review, analysis of our activities against our objectives.
The charity continues to recognise that the majority of its funding is through bequests and donations – this is monitored closely as it is seen as a risk area. Other funding is sought through grants and awards. Perhaps due to work to raise the profile of Tavistock Memory Café, some sizeable donations have been received from organisations and individuals. The charity is in a strong financial position at the end of the 2022-23 year.
Policies are due for review and update where required in Summer 2023.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
To relieve the need of persons living with dementia, together with their family and carers, by providing a range of services and activities in cooperation with voluntary and statutory organisations in West Devon, **Summary of the objects of the** including raising awareness of dementia, providing social activities, **charity set out in its** information and advice, therapeutic interventions, and education and **governing document** training.
Tavistock Memory Café (TMC) contributes to the health and wellbeing of vulnerable people living with dementia and the carers of those people in Tavistock and the surrounding areas.
In 2022-23 the Memory Café was fully operational with a range of faceto-face sessions, as set out below. Our monthly Care and Share session was reintroduced and quickly gained popularity.
Membership numbers attending the Memory Café grew rapidly as we came out of the Covid period and in this reporting year, we had around **Summary of the main** 60 members registered, many attending our sessions regularly. This **activities undertaken for the** resulted in us continuing to run two parallel sessions on our fortnightly **public benefit in relation to** Café sessions. The main Café sessions offer a social place for all to **these objects (include within** gather. Stimulating and entertaining activities are provided for those living **this section the statutory** with dementia. Carers have a ‘break-out’ session separately at which **declaration that trustees have** they can share information, receive advice and support, and listen to key **had regard to the guidance** speakers on relevant topics. The feedback is always that members derive **issued by the Charity** much benefit from these sessions. **Commission on public benefit)** This is in addition to:
- Weekly Cognitive Stimulation Therapy sessions
- Monthly Care and Share (a 4 hour session offering activities and mini-respite for carers)
- Monthly reminiscence session
- • Monthly ex-carers support meeting.
The TMC Board of Trustees meet at a minimum of 5 times per year, at which the charity’s activities are reviewed. The finances are reviewed alongside planned spending and anticipated income.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
The work of TMC is supported through the commitment and hard work of a group of dedicated volunteers and trustees.
There continues to be the required induction of our volunteers, as well as introducing relevant training for their role including dementia awareness, food hygiene, first aid, safeguarding, and health and safety.
You **may choose** to include further statements, where relevant, about:
We are delighted to welcome volunteers from local schools, and senior students report that they gain a great amount from the volunteering they undertake with Tavistock Memory Cafe, as well as them working towards awards such as the Duke of Edinburgh award.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
In the year 2022-2023 Tavistock Memory Café has experienced increasing demand for its’ services and support. The Café provides vital social contact for our members living with dementia, their families and carers. As well as offering advice and support.
The Café is pleased to be able to provide a range of support sessions as set out above but recognises that this is only possible through the dedication of volunteers and the donations that we receive.
Feedback from members about our support has been positive, both anecdotally and through a survey results.
With the growing numbers of members, and a clear increasing need for dementia support, we continue to explore ways to expand our provision and to identify the most beneficial activities to provide.
TMC maintains a team of around 30 volunteers (operational and trustees) all of whom are dedicated, compassionate and motivated.
**TAR**
March **2012**
5
Section D Achievements and erformance p
**TAR**
March **2012**
6
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
Tavistock Memory Café Board of Trustees have agreed to set aside a reserve sufficient for 2 years of running costs. This reserve is between £6000 and £9000.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Summary of Tavistock Memory Café Accounts 2022-23
Receipts for 2022 - 2023 were £11926 Payments for 2022 - 2023 were £11717 Surplus for the year £208
The principal source of funds was donations (£10629). Contributions from membership fees were minimal at £45 as the Trustees agreed to waive fees for the year in question. Trustees agreed to suspend membership fees for 2022 as the charity funds allowed this. Grants and Gift Aid made up the balance of income.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Graham Coiley **Full name(s)** Graham Malcolm Coiley **Position (eg Secretary, Chair,** Chair **etc) Date** 30th October 2023
**TAR**
March **2012**
7
||**Tavistock Memory Café**
**Charity Name**|**Tavistock Memory Café**
**Charity Name**|**Tavistock Memory Café**
**Charity Name**|**1165389**
**No (if any)**|**1165389**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2022
Period start date|**To**|31/03/2023
Period end date|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**45**
**10,629**
**133**
**1,119**
**-**
**-**
**-**
**-**
**11,926**
**-**
**-**
**-**
**11,926**
**1,692**
**397**
**7,588**
**953**
**-**
**247**
**840**
**-**
**-**
**11,717**
**-**
**-**
**-**
**11,717**
**208**
**-**
**-**
**208**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**45**
**10,629**
**133**
**1,119**
**-**
**-**
**-**
**-**
**11,926**
**-**
**-**
**-**
**11,926**
**1,692**
**397**
**7,588**
**953**
**-**
**247**
**840**
**-**
**-**
**11,717**
**-**
**-**
**-**
**11,717**
**208**||**Last year**
**to the nearest £**|
|MembershipFees|**45**|||||**473**|
|Donations - General|**10,629**|||||**4,461**|
|Donations - Gift Aid|**133**|||||**637**|
|Grants|**1,119**|||||**712**|
|Miscellaneous|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**
|||||**-**|
|~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**11,926**|||||**6,283**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**6,283**|
||||||||
|
Administration and Office|**1,692**|||||**698**|
|Refreshments|**397**|||||**113**|
|Member Activities|**7,588**|||||**1,152**|
|Rent|**953**|||||**580**|
|Publicity|**-**|||||**-**|
|Insurance|**247**|||||**207**|
|Sundries(incl. volunteer training)|**840**|||||**528**|
|Bank Charges|**-**|||||**-**|
|Equipment|**-**|||||**-**|
|**_Sub total_ **|**11,717**|||||**3,278**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**3,278**|
||||||||
||**208**|**-**||**208**||**3,005**|
||**-**|**-**||**-**||**-**|
||**-**|**-**||**-**||**-**|
||**208**|**-**||**208**||**3,005**|
CCXX R1 accounts (SS)
30/10/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Graham Coiley
**Details**
**Details**
Funds at 31st March 2023
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,048**
**-**
**-**
**-**
**-**
**-**
**15,048**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
GRAHAM M COILEY|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Graham Coiley|GRAHAM M COILEY|30/10/2023|
|||||
CCXX R2 accounts (SS)
30/10/2023
2