2025-08-31-accounts

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AVON WIND BAND ASSOCIATION

ANNUAL GENERAL MEETING 11TH NOVEMBER 2025

ST PAULS PRIMARY SCHOOL, SUNDRIDGE PARK, YATE BS37 4EP

MINUTES

Present: Steve Spooner, Ken Spreadborough, Martyn Walker, Judy Eke, Shan Stock, Rachel Sinister, Eve Jenkins, Katharine Gonzales, Josie Load, Sandra Sawmill, Sharon Reid, Lynn Edwards, Elaine Reeves, Richard McGill, Steve Beale, MaC Hook, MarEn Portergill, Kathryn Robinson, Darwin Noel, Jo Lawrence, Helen Bowker, Emma Davis, Dinah Woolley, Ailsa Collins, Melissa Rush, Jenny Harris, Ann Williams, Rita Noel, Mary Pegler, JeaneCe Brooks, Penny Hazelwood, Jo Rogers, Will Strang, Lisa Thomas, Martyn Walker, Andy Street, Catherine Herring, Laura Walker

Apologies: Jo Cole, Emma Heelis-Adams

MeeJng Chair: Steve Spooner

1. Minutes of the meeJng of 25th November 2024

The minutes of the 2024 AGM were circulated before the meeEng and no comments had been received. It was unanimously agreed that the Minutes of the last AGM be signed as a correct record.

Proposed: Emma Davis

Seconded: Jo Rogers

2. Chairs Report

Presented by Chair Steve Spooner. ACached to the end of this document.

3. Annual Accounts

Presented by Treasurer Ken Spreadborough. ACached to the end of this document.

Sharon Reid asked what the Treasurer thought was a reasonable amount for the Charity to hold in its Reserve Account. Ken Spreadborough replied that he felt the label ‘Reserve’ was a bit of a misnomer. Our Reserve Account is a Deposit Account where we earn interest; we earn nothing on our Current Account. As we can transfer money between the two accounts freely, it makes sense to keep the balance of our funds in the Reserve Account. In terms of our actual reserve requirement, Ken advised that the Charity only has one major standing commitment, namely the payment of our annual Making Music membership and Insurance; everything else is discreEonary. Provided we maintain sufficient funds between both accounts to cover this commitment, he is content.

Zoe Williams Chair of the Winterbourne Wind Band, confirmed that her band had intenEonally reduced their financial balance over the 24/25year. Having achieved their objecEve, Zoe reported the band has now increased the members subscripEon rate, which is expected to balance income against expenditure over the year ahead.

Proposed: Steve Spooner

Seconded: Martyn Walker

Agreed unanimously, no abstenEons

All Trustees expressed (either at the meeEng or beforehand) a willingness to stand for a further year and remain in their current roles - Steve Spooner, Sharon Reid, Andy Street, Judy Eke, Ken Spreadborough and Martyn Walker.

Chair - Steve Spooner

Treasurer - Ken Spreadborough

Secretary - Judy Eke

Proposed: Catherine Herring

Seconded: Kathryn Walker

Agreed unanimously

5. Amendments to the AWBA ConsJtuJon

The ConsEtuEon with minor changes had been circulated before the AGM.

Proposed: Jo Rogers

Seconded: Laura Walker

Agreed unanimously

6. AWBA Member Bands Document

The document had been circulated before the AGM. Its aim is to help current bands and any potenEal new bands joining AWBA to understand the charity’s aims and to make explicit its operaEon

7. AWBA Policy updates

AWBA’s Equality, Diversity and Inclusion Policy, GDPR Policy and the Safeguarding Policy have been reviewed, with no updates needed.

8. ConsideraJon of MoJons

None proposed

9. Any Other Business

None received

10. Date of next meeJng

To be decided by the Trustees at a later date.

MeeEng closed

AWBA AGM, 11 November 2025, Chair’s Report

The charity continues to operate successfully and it is perhaps worth reminding ourselves of the purposes of the charity which are:

To promote, improve, develop and maintain public education and appreciation of wind band music through public events; to provide financial and administrative aid to Member Bands and a musical instrument loan scheme for members.

Throughout the year the trustees have endeavoured to deliver on the purposes through:

The organisation of the play day, led by Joe Galuszka where we played Juba Dance, Tom and Jerry, and Pirates of the Caribbean. The choice of the music is always difficult and it was felt that these three pieces provided the opportunity for everyone to join in whilst also providing a challenge. Thanks go to the section leads who helped make the event a success and to Catherine Herring and Andy Christie for the recording of Tom and Jerry and subsequent video.
The co-ordination of carol playing at Tesco in Yate on two occasions leading up to Christmas. At both events we collected for St. Peter’s Hospice and raised an incredible £1277.82. This year we will play from 12 – 2pm on the 21[st] and 24[th] December. Our charities will be Music Space on the 21[st] and St Peter’s Hospice on the 24[th] . Volunteers to conduct would be very welcome.
The management of the AWBA owned instruments. The charity owns a total of 30 instruments of which 13 are out on loan. During the year the charity donated a number of surplus instruments that were in poor condition to Oasis Hub North Bristol and West of England Music Hub. The second E flat tuba was serviced and returned to a playable condition, a suitable case purchased and the instrument is now out on loan.
The purchase of an E flat clarinet to add to the range of instruments available. Unfortunately, the instrument purchased proved faulty, as did its replacement, so the charity will now be looking to buy a different brand.

In addition, this year’s bandstand event was replaced by an outdoor event at Blaise Castle, kindly arranged by Darwin Noel. All bands played a 30 minute set on a bright but rather breezy day. Thanks go to Darwin for arranging this due to the unavailability of Page Park or Keynsham on suitable dates.

Keeping the charity running requires quite a bit of work behind the scenes. My thanks go to all the trustees for the time they devote to this. The main items that have required attention during the year have been a revision to the constitution, looking for a new platform for the website, ensuring an accurate register of

instruments (with instruments kindly stored by members at no cost), generation of the Member Bands document and the members’ survey.

Looking forward to next year, and taking into account the feedback from the survey, we are looking to arrange a number of opportunities for band members from across the bands to come together exploring different music with different conductors.

The first event is to take place on 1[st] February led by Tom Milford, who is an accomplished conductor, performer, arranger and composer in the military and concert band world (more information is available on his website Captured in Music). Please take the opportunity to join in.

In addition, the trustees have asked each of the band MD’s about running workshops with certain instruments or looking at certain styles of music. These are likely to be half day sessions and we are keen to hear about what people would like.

My final point is that the charity is in a strong financial position, but the point of the charity is to meet its purposes. To help us achieve these we need ideas on how to use the money and also help with organising events.

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Charity No. 1165352

Income and Expenditure for the Year Ending 31 August 2025

AWBA

	2024/2025 2023/2024 Income £ £	2024/2025 2023/2024 Expenditure £ £
	Gift Aid from HMRC 7500.01 1051.56 AWBA Funday Contributions 480 560 Bank interest 70.13 71.5 Charities Trust 2.37 Bucket collections 702.7 AWBA Income 8050.14 2388.13	Making Music Subscriptions 651 585 Making Music Insurance 583 567 Making Music Web Site 115.14 108.82 AWBA Funday Event 1878.5 1549.11 Page Park BandStand Fee 38.92 Instrument Purchase (Eb Clari.) 518.48 Instrument Repair 168.7 172.41 Carol Music Books 9.95 375.37 Hearing Protection Subsidies 280 Phoenix - Workshop Grant 299.24 Winterbourne - Banner 140 Winterbourne - Sectionals 110.8 Account Examination Fees 150 140 Hire of Pop Inn Trustees Meeting 106.5 82.6 Bank charges 8 9.2 Zettle (Card reader) Charge 0.06
		AWBA Expenditure 4739.31 3908.49
	AWBA Income-Expenditure 3310.83 -1520.36

Phoenix Wind Band (PWB)

	2024/2025 2023/2024 Income £ £	2024/2025 2023/2024 Expenditure £ £
	Subscriptions 6810 5960 Performances 1473.4 1661 Bandstand income 487.5 337.5 Misc. 60 AWBA Funday Event 120 130 AWBA Workshop Grant 299.24 PWB Income 9190.14 8148.5	Conductor fees 3330 3060 PPL/PRS (For 2 yrs) 97.01 94.19 Room hire 1340 2010 Concert expenses 927.9 1040.93 Misc. expenses 181.61 462.53 Music 1946.28 1537.16 Anniversary costs 94 AWBA Funday Event 130 130 Website 315.28 219.45 Workshop 240.69 Room hire & refeshments in other lines
		PWB Expenditure 8508.77 8648.26
	PWB Income-Expenditure 681.37 -499.76

Apollo Wind Band (AWB)

	2024/2025 2023/2024 Income £ £	2024/2025 2023/2024 Expenditure £ £
	Subs 6306 3810 Concert Income 2001.28 525.43 Bath concert (2024) 187.5 AWB Income 8494.78 4335.43	Conductor's Fees inc. expenses 3975 260 Hire of Hall 2593 1009 Music 291.39 695.5 Dep for Bath gig 25 Xmas & Paul's Leaving Event 23.92 Drinks, biscuits - concerts & xmas 169.25 Payment for singers - concert 400 Band tops 63 Bow Ties 23.94 Printing and Postage 53.1 80 First Aid Kits 26.58 Gifts 104.25 91.83 Drinks licence 21 Hampers/wrap & raffle tickets 45.22 23.96 Kazoos 13.99 AWBA Day 150 145 Banners 139.09 50 Bank charges 25.5 Donations 357.62
		AWB Expenditure 8068.79 2787.35
	AWB Income-Expenditure 425.99 1548.08

Westerly Winds Staple Hill (WWSH)

	2024/2025 2023/2024 Income £ £	2024/2025 2023/2024 Expenditure £ £
	Subscriptions 6604.6 7840.5 Bucket Collections 271.97 168.72 Performance Payments 1417.13 1918.44 Sundry Income 273.26 235 WWSH Income 8566.96 10162.66	Equipment 28.95 23.78 Hall hire 1715 1600 Conductor Fees 4533.33 4760 Music 1389.18 818.58 Concert Expenses 1200.71 Print and Stationary 25 PPL/PRS 181.14 175.86 Sundry 575.08 3483.17 Deps Fees 190 160
		WWSH Expenditure 9813.39 11046.39
	WWSH Income-Expenditure -1246.43 -883.73

Winterbourne Wind Band (WWB)

	2024/2025 2023/2024 Income £ £	2024/2025 2023/2024 Expenditure £ £
	Subscriptions 6992 7632 Event Income 1335 1616.71 Bank Interest 33.2 48.19 AWBA Banner Grant 140 AWBA Sectional Grant 110.8 WWB Income 8611 9296.9	Music 691.07 536.55 Hall hire 2822.75 1906 MD Services 4040 3176.75 Office 24.39 220.55 Other 50 77.28 Concert Expenses 1573.37 2133.26 Stand Banners 2650.5 Ties & Scarves 790.2 WW Banner 286.8 WW Sectionals 110.8
		WWB Expenditure 9599.18 11491.09
	WWB Income-Expenditure -988.18 -2194.19

Totals

	2024/2025 2023/2024 £ £ Total Charity Income 42913.02 34331.62	2024/2025 2023/2024 £ £
		Total Charity Expenditure 40729.44 37881.58
	Charity Income-Expenditure 2183.58 -3549.96

Charity Balance as of 31 August 2025

		AWBA PWB AWB WWSH WWB £ £ £ £ £	Total £
	Income exceeds expenditure 2024-25 Balance b/f 1 September 2024 Balance b/f 31 August 2025	3,310.83 681.37 425.99 -1,246.43 -988.18 7,139.77 1,438.37 4,069.04 7,131.51 3,282.04	2,183.58 23,060.73
		10,450.60 2,119.74 4,495.03 5,885.08 2,293.86	25,244.31

AWBA Reconciliation as of 31 August 2025

Current Account (17643716)		4761.28
Reserve Account (17643724)		5686.24
Cash		3.08
	Total	10450.60

A
	2024l202s	202312024		2024l2O2s	202312024
lncome	f	f.	iture	f.
Gift Aid from HMRC	7500.01	1051.56	Making Music Subscriptions	651	585
			Making Music Insurance	583	567
AWBA Funday Contributions	480	560	Making Music Web Site	115.14	108.82
Bank interest	70.13	71.5	AWBA Funday Event	1878.5	1549.11
Charities Trust		2.37	Page Park BandStand Fee		38.92
Bucket collections		702.7
			Instrument Purchase(EbClari.)	518.48
			Instrument Repair	1.68.7	172.4L
			Carol Music Books	9.95	375.37
			Hearing Protection Subsidies		280
			Phoenix-Workshop Grant	299.24
			Winterbourne-Banner	L40
			Winterbou rne-Sectionals	110.8
			Account Examination Fees	150	L40
			Hire of Pop Inn Trustees Meeting	106.5	82.6
			Bank charges	8	9.2
			Zettle (Card reader) Charge		0.06
AWBA Income	8050.14	2388.13	AWBA Expenditure	4739.3t	3908.49
AWBA Income-Expenditure	3310.83	-1520.36
nix Wind Band(PWB)
	2O24l2O2s	202312024		2O24l2O2s	202312024
Income	f f		re	t f
Subscriptions	6810	5960	Conductor fees	3330	3060
Performances	t473.4	L661	PPL/PRS (For 2 yrs)	97.03.	94.19
Bandstand income	487.5	337.5	Room hire	1340	2010
Misc.		60	Concert expenses	927.9	1040.93
			Misc. expenses	181.61	462.53
			Music	1946.28	1537.16
			Anniversary costs		94
AWBA Funday Event	t20	130	AWBA Funday Event	130	130
			Website	315.28	2L9.45
AWBA Workshop Grant	299.24		Workshop*	240.69
			*Room hire & refeshments in other	lines
PWB lncome	9190.14	8148.5	PWB Expenditure	8508.77	8648.26
PWB Income-Expenditure	68L.37	-499.76

	2O24l2O2s	202312024		2O24l2O2s	202312024
lncome	E f .		Expenditure	€ f
Subs	6306	3810	Conductor's Fees inc. expenses	3975	260
Concert lncome	ZAOL.28	525.43	Hire of Hall	2593	1009
Bath concert (20241	1.87.5		Music	291.39	695.5
			Dep for Bath gig	25
			Xmas & Paul's Leaving Event		23.92
			Drinks, biscuits-concerts & xmas	169.25
			Payment for singers-concert	400
			Band tops	63
			Bow Ties		23.94
			Printing and Postage	53.1	80
			First Aid Kits		26.58
			Gifts	t04.2s	91.83
			Drinks licence	21.
			Hampers/wrap & raffle tickets	45.22	23.96
			Kazoos	13.99
			AWBA Day	150	t45
			Banners	139.09	50
			Bank charges	2s.5
			Donations		357.62
AWB Income	8494.78	4335.43	AWB Expenditure	8068.79	2787.35
AWB I ncome-Expenditure	425.99	1548.08

	2O24l2O2s	202312024		202412025	202312A24
Income	f f		diture	€ E
Subscriptions	6604.6	7840.5	Equipment	28.95	23.78
Bucket Collections	27L.97	168.72	Hall hire	t7L5	1600
Performance Payments	1.4L7.1.3	t9L8.44	Conductor Fees	4533.33	4760
Sundry Income	273.26	235	Music	1389.18	818.58
			Concert Expenses	1200.71
			Print and Stationary		25
			PPL/PRS	181.14	175.86
			Sundry	575.08	3483.17
			Deps Fees	190	160
WWSH Income	8566.96	10152.66	WWSH Expenditure	9813.39	11046.39
WWSH I ncome-Expenditu re	-L246.43	-883.73

	202412025	202312024		202412025	202312024
lncome	E f		Expenditure	E	€
Subscriptions	699 2	7632	Music	691.07	536.55
Event Income	133 5	L6t6.71	Hall hire	2822.75	1906
Bank Interest	33.: .2	48.1.9	MD Services	4040	3176.75
			Office	24.39	220.55
			Other	50	77.28
			Concert Expenses	1573.37	21.33.26
			Stand Banners		2650.5
			Ties & Scarves		790.2
AWBA Banner Grant	t4( 40		WW Banner	286.8
AWBA Sectional Grant	110. 0.8		WW Sectionals	110.8
WWB lncome	8511	9295.9	WWB Expenditure	9599.18	11491.09
WWB I ncome-Expenditure	-988.18	-2L94.I9

Totals
	2O24l2O2s	202312024		2O24l2O2s	202312024
	f f .			€ f
Total Charity lncome	429L3.02	34331.62	Total	40729.M	37881.58
Charity Income-Expenditure	2183.58	-3s49.96

Indendent Examiner?s Report Report to tbe trusteeslmembers of Avon Wind Band AsclatiOn On the aceounts for the year ended 31 August 2025 Charity No. 1165352 Respective responsibilities The charity's InLStees consider that an audit in not required for this year of trustees and examiner under section 144 of the Cl)arities Act 2011 (the ChaLiti¢s Act) and that an independent exatni0ll is neede It is my responsibility to: Examine the accounts under section 145 of the Charities ACL To follow the procedures laid down in the General Directtons given by the Charity CornnlOn (under section 145(5)0)) of th¢ Charitie5 Act). and To state wbetheT particular matters l]ave come to my attention. Basis of Independent examiner's statement My eXamion w&s carried oui in accordance with Genetal Directions given by the Cl)arity commis0 An exaMItion includes a review of the accounting records kept by the charity and a comparison of tbe aOUnts prlted with tIm rerds. It also includes consÉd¢ration of any unusual Ilen or disclosu in the a¢counts. and seeking explaD*ions from the trustees Concerni any such matkrs. The procedures undertaken do not provide all the evidenc¢ that would be required in an audiL and cOnSeqdY no Opinion is given as to wheth¢r the accounts present a 'true and fair view aud the rep)rt is limited to those matteTS set in the StateD below. Independent eMiner'S In comiection with my eXaMitio no matter h&s come to my attention: statement l) vwhich gives me reasonable cause to beli¢v¢ that any D]aterial to keep accounting re£ords in aco)rdance with section 130 of the Charities A¢ and to prq)are accounts which accord with the accounting records and comply with the accowrting requirement of the Charities Act have t been meL or 2) to 1vhic in my Opinio atÈention should be drawn iu order to enable a prow Und¢anding of the accounts to k reacheiL Signed q 202Q) Relevant professiooal qualifications OT IKMJY . fccP( Ozi 91 Bs3 .3A&.