## **AVON WIND BAND ASSOCIATION** 

## **ANNUAL GENERAL MEETING 11TH NOVEMBER 2025** 

## **ST PAULS PRIMARY SCHOOL, SUNDRIDGE PARK, YATE BS37 4EP** 

## **MINUTES** 

**Present:** Steve Spooner,  Ken Spreadborough, Martyn Walker, Judy Eke, Shan Stock, Rachel Sinister, Eve Jenkins, Katharine Gonzales, Josie Load, Sandra Sawmill, Sharon Reid, Lynn Edwards, Elaine Reeves, Richard McGill, Steve Beale, MaC Hook, MarEn Portergill, Kathryn Robinson, Darwin Noel, Jo Lawrence, Helen Bowker, Emma Davis, Dinah Woolley, Ailsa Collins, Melissa Rush, Jenny Harris, Ann Williams, Rita Noel, Mary Pegler, JeaneCe Brooks, Penny Hazelwood, Jo Rogers, Will Strang, Lisa Thomas, Martyn Walker, Andy Street, Catherine Herring, Laura Walker 

**Apologies:** Jo Cole, Emma Heelis-Adams 

**MeeJng Chair:** Steve Spooner 

## **1. Minutes of the meeJng of 25th November 2024** 

The minutes of the 2024 AGM were circulated before the meeEng and no comments had been received. It was unanimously agreed that the Minutes of the last AGM be signed as a correct record. 

Proposed: Emma Davis 

Seconded: Jo Rogers 

## **2. Chairs Report** 

Presented by Chair Steve Spooner. ACached to the end of this document. 

## **3. Annual Accounts** 

Presented by Treasurer Ken Spreadborough. ACached to the end of this document. 

Sharon Reid asked what the Treasurer thought was a reasonable amount for the Charity to hold in its Reserve Account. Ken Spreadborough replied that he felt the label ‘Reserve’ was a bit of a misnomer. Our Reserve Account is a Deposit Account where we earn interest; we earn nothing on our Current Account. As we can transfer money between the two accounts freely, it makes sense to keep the balance of our funds in the Reserve Account. In terms of our actual reserve requirement, Ken advised that the Charity only has one major standing commitment, namely the payment of our annual Making Music membership and Insurance; everything else is discreEonary. Provided we maintain sufficient funds between both accounts to cover this commitment, he is content. 

Zoe Williams Chair of the Winterbourne Wind Band, confirmed that her band had intenEonally reduced their financial balance over the 24/25year. Having achieved their objecEve, Zoe reported the band has now increased the members subscripEon rate, which is expected to balance income against expenditure over the year ahead. 



Proposed: Steve Spooner 

Seconded: Martyn Walker 

Agreed unanimously, no abstenEons 

## 

All Trustees expressed (either at the meeEng or beforehand) a willingness to stand for a further year and remain in their current roles - Steve Spooner, Sharon Reid, Andy Street, Judy Eke, Ken Spreadborough and Martyn Walker. 

Chair - Steve Spooner 

Treasurer - Ken Spreadborough 

Secretary - Judy Eke 

Proposed: Catherine Herring 

Seconded: Kathryn Walker 

Agreed unanimously 

## **5. Amendments to the AWBA ConsJtuJon** 

The ConsEtuEon with minor changes had been circulated before the AGM. 

Proposed: Jo Rogers 

Seconded: Laura Walker 

Agreed unanimously 

## **6. AWBA Member Bands Document** 

The document had been circulated before the AGM. Its aim is to help current bands and any potenEal new bands joining AWBA to understand the charity’s aims and to make explicit its operaEon 

## **7. AWBA Policy updates** 

AWBA’s Equality, Diversity and Inclusion Policy, GDPR Policy and the Safeguarding Policy have been reviewed, with no updates needed. 

## **8. ConsideraJon of MoJons** 

None proposed 



## **9. Any Other Business** 

None received 

## **10. Date of next meeJng** 

To be decided by the Trustees at a later date. 

MeeEng closed 



## **AWBA AGM, 11 November 2025, Chair’s Report** 

The charity continues to operate successfully and it is perhaps worth reminding ourselves of the purposes of the charity which are: 

_To promote, improve, develop and maintain public education and appreciation of wind band music through public events; to provide financial and administrative aid to Member Bands and a musical instrument loan scheme for members._ 

Throughout the year the trustees have endeavoured to deliver on the purposes through: 

1. The organisation of the play day, led by Joe Galuszka where we played Juba Dance, Tom and Jerry, and Pirates of the Caribbean.  The choice of the music is always difficult and it was felt that these three pieces provided the opportunity for everyone to join in whilst also providing a challenge.  Thanks go to the section leads who helped make the event a success and to Catherine Herring and Andy Christie for the recording of Tom and Jerry and subsequent video. 

2. The co-ordination of carol playing at Tesco in Yate on two occasions leading up to Christmas.  At both events we collected for St. Peter’s Hospice and raised an incredible £1277.82.  This year we will play from 12 – 2pm on the 21[st] and 24[th] December.  Our charities will be Music Space on the 21[st] and St Peter’s Hospice on the 24[th] .  Volunteers to conduct would be very welcome. 

3. The management of the AWBA owned instruments.  The charity owns a total of 30 instruments of which 13 are out on loan.  During the year the charity donated a number of surplus instruments that were in poor condition to Oasis Hub North Bristol and West of England Music Hub.  The second E flat tuba was serviced and returned to a playable condition, a suitable case purchased and the instrument is now out on loan. 

4. The purchase of an E flat clarinet to add to the range of instruments available. Unfortunately, the instrument purchased proved faulty, as did its replacement, so the charity will now be looking to buy a different brand. 

In addition, this year’s bandstand event was replaced by an outdoor event at Blaise Castle, kindly arranged by Darwin Noel.  All bands played a 30 minute set on a bright but rather breezy day.  Thanks go to Darwin for arranging this due to the unavailability of Page Park or Keynsham on suitable dates. 

Keeping the charity running requires quite a bit of work behind the scenes.  My thanks go to all the trustees for the time they devote to this.  The main items that have required attention during the year have been a revision to the constitution, looking for a new platform for the website, ensuring an accurate register of 



instruments (with instruments kindly stored by members at no cost), generation of the Member Bands document and the members’ survey. 

Looking forward to next year, and taking into account the feedback from the survey, we are looking to arrange a number of opportunities for band members from across the bands to come together exploring different music with different conductors. 

The first event is to take place on 1[st] February led by Tom Milford, who is an accomplished conductor, performer, arranger and composer in the military and concert band world (more information is available on his website Captured in Music). Please take the opportunity to join in. 

In addition, the trustees have asked each of the band MD’s about running workshops with certain instruments or looking at certain styles of music.  These are likely to be half day sessions and we are keen to hear about what people would like. 

My final point is that the charity is in a strong financial position, but the point of the charity is to meet its purposes.  To help us achieve these we need ideas on how to use the money and also help with organising events. 



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## **Charity No. 1165352** 

## **Income and Expenditure for the Year Ending 31 August 2025** 

## **AWBA** 

||**2024/2025**<br>**2023/2024**<br>**Income**<br>**£**<br>**£**|**2024/2025**<br>**2023/2024**<br>**Expenditure**<br>**£**<br>**£**|
|---|---|---|
||Gift Aid from HMRC<br>7500.01<br>1051.56<br>AWBA Funday Contributions<br>480<br>560<br>Bank interest<br>70.13<br>71.5<br>Charities Trust<br>2.37<br>Bucket collections<br>702.7<br>**AWBA Income**<br>**8050.14**<br>**2388.13**|Making Music Subscriptions<br>651<br>585<br>Making Music Insurance<br>583<br>567<br>Making Music Web Site<br>115.14<br>108.82<br>AWBA Funday Event<br>1878.5<br>1549.11<br>Page Park BandStand Fee<br>38.92<br>Instrument Purchase (Eb Clari.)<br>518.48<br>Instrument Repair<br>168.7<br>172.41<br>Carol Music Books<br>9.95<br>375.37<br>Hearing Protection Subsidies<br>280<br>Phoenix - Workshop Grant<br>299.24<br>Winterbourne - Banner<br>140<br>Winterbourne - Sectionals<br>110.8<br>Account Examination Fees<br>150<br>140<br>Hire of Pop Inn Trustees Meeting<br>106.5<br>82.6<br>Bank charges<br>8<br>9.2<br>Zettle (Card reader) Charge<br>0.06|
|||**AWBA Expenditure**<br>**4739.31**<br>**3908.49**|
||**AWBA Income-Expenditure**<br>**3310.83**<br>**-1520.36**||



## **Phoenix Wind Band (PWB)** 

||**2024/2025**<br>**2023/2024**<br>**Income**<br>**£**<br>**£**|**2024/2025**<br>**2023/2024**<br>**Expenditure**<br>**£**<br>**£**|
|---|---|---|
||Subscriptions<br>6810<br>5960<br>Performances<br>1473.4<br>1661<br>Bandstand income<br>487.5<br>337.5<br>Misc.<br>60<br>AWBA Funday Event<br>120<br>130<br>AWBA Workshop Grant<br>299.24<br>**PWB Income**<br>**9190.14**<br>**8148.5**|Conductor fees<br>3330<br>3060<br>PPL/PRS (For 2 yrs)<br>97.01<br>94.19<br>Room hire<br>1340<br>2010<br>Concert expenses<br>927.9<br>1040.93<br>Misc. expenses<br>181.61<br>462.53<br>Music<br>1946.28<br>1537.16<br>Anniversary costs<br>94<br>AWBA Funday Event<br>130<br>130<br>Website<br>315.28<br>219.45<br>Workshop*<br>240.69<br>*Room hire & refeshments in other lines|
|||**PWB Expenditure**<br>**8508.77**<br>**8648.26**|
||**PWB Income-Expenditure**<br>**681.37**<br>**-499.76**||



1 



## **Apollo Wind Band (AWB)** 

||**2024/2025**<br>**2023/2024**<br>**Income**<br>**£**<br>**£**|**2024/2025**<br>**2023/2024**<br>**Expenditure**<br>**£**<br>**£**|
|---|---|---|
||Subs<br>6306<br>3810<br>Concert Income<br>2001.28<br>525.43<br>Bath concert (2024)<br>187.5<br>**AWB Income**<br>**8494.78**<br>**4335.43**|Conductor's Fees inc. expenses<br>3975<br>260<br>Hire of Hall<br>2593<br>1009<br>Music<br>291.39<br>695.5<br>Dep for Bath gig<br>25<br>Xmas & Paul's Leaving Event<br>23.92<br>Drinks, biscuits - concerts & xmas<br>169.25<br>Payment for singers - concert<br>400<br>Band tops<br>63<br>Bow Ties<br>23.94<br>Printing and Postage<br>53.1<br>80<br>First Aid Kits<br>26.58<br>Gifts<br>104.25<br>91.83<br>Drinks licence<br>21<br>Hampers/wrap & raffle tickets<br>45.22<br>23.96<br>Kazoos<br>13.99<br>AWBA Day<br>150<br>145<br>Banners<br>139.09<br>50<br>Bank charges<br>25.5<br>Donations<br>357.62|
|||**AWB Expenditure**<br>**8068.79**<br>**2787.35**|
||**AWB Income-Expenditure**<br>**425.99**<br>**1548.08**||



## **Westerly Winds Staple Hill (WWSH)** 

||**2024/2025**<br>**2023/2024**<br>**Income**<br>**£**<br>**£**|**2024/2025**<br>**2023/2024**<br>**Expenditure**<br>**£**<br>**£**|
|---|---|---|
||Subscriptions<br>6604.6<br>7840.5<br>Bucket Collections<br>271.97<br>168.72<br>Performance Payments<br>1417.13<br>1918.44<br>Sundry Income<br>273.26<br>235<br>**WWSH Income**<br>**8566.96**<br>**10162.66**|Equipment<br>28.95<br>23.78<br>Hall hire<br>1715<br>1600<br>Conductor Fees<br>4533.33<br>4760<br>Music<br>1389.18<br>818.58<br>Concert Expenses<br>1200.71<br>Print and Stationary<br>25<br>PPL/PRS<br>181.14<br>175.86<br>Sundry<br>575.08<br>3483.17<br>Deps Fees<br>190<br>160|
|||**WWSH Expenditure**<br>**9813.39**<br>**11046.39**|
||**WWSH Income-Expenditure**<br>**-1246.43**<br>**-883.73**||



2 



## **Winterbourne Wind Band (WWB)** 

||**2024/2025**<br>**2023/2024**<br>**Income**<br>**£**<br>**£**|**2024/2025**<br>**2023/2024**<br>**Expenditure**<br>**£**<br>**£**|
|---|---|---|
||Subscriptions<br>6992<br>7632<br>Event Income<br>1335<br>1616.71<br>Bank Interest<br>33.2<br>48.19<br>AWBA Banner Grant<br>140<br>AWBA Sectional Grant<br>110.8<br>**WWB Income**<br>**8611**<br>**9296.9**|Music<br>691.07<br>536.55<br>Hall hire<br>2822.75<br>1906<br>MD Services<br>4040<br>3176.75<br>Office<br>24.39<br>220.55<br>Other<br>50<br>77.28<br>Concert Expenses<br>1573.37<br>2133.26<br>Stand Banners<br>2650.5<br>Ties & Scarves<br>790.2<br>WW Banner<br>286.8<br>WW Sectionals<br>110.8|
|||**WWB Expenditure**<br>**9599.18**<br>**11491.09**|
||**WWB Income-Expenditure**<br>**-988.18**<br>**-2194.19**||



## **Totals** 

||**2024/2025**<br>**2023/2024**<br>**£**<br>**£**<br>**Total Charity Income**<br>**42913.02**<br>**34331.62**|**2024/2025**<br>**2023/2024**<br>**£**<br>**£**|
|---|---|---|
|||**Total Charity Expenditure**<br>**40729.44**<br>**37881.58**|
||**Charity Income-Expenditure**<br>**2183.58**<br>**-3549.96**||



3 



## **Charity Balance as of 31 August 2025** 

|||**AWBA**<br>**PWB**<br>**AWB**<br>**WWSH**<br>**WWB**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**|**Total**<br>**£**|
|---|---|---|---|
||**Income exceeds expenditure 2024-25**<br>**Balance b/f 1 September 2024**<br>**Balance b/f 31 August 2025**|**3,310.83**<br>**681.37**<br>**425.99**<br>**-1,246.43**<br>**-988.18**<br>**7,139.77**<br>**1,438.37**<br>**4,069.04**<br>**7,131.51**<br>**3,282.04**|**2,183.58**<br>**23,060.73**|
|||**10,450.60**<br>**2,119.74**<br>**4,495.03**<br>**5,885.08**<br>**2,293.86**|**25,244.31**|



## **AWBA Reconciliation as of 31 August 2025** 

|Current Account (17643716)||4761.28|
|---|---|---|
|Reserve Account (17643724)||5686.24|
|Cash||3.08|
||**Total**|**10450.60**|



4 



## 

## 

|A||||||
|---|---|---|---|---|---|
||2024l202s|202312024||2024l2O2s|202312024|
|lncome|f|f.|iture|f.||
|Gift Aid from HMRC|7500.01|1051.56|Making Music Subscriptions|651|585|
||||Making Music Insurance|583|567|
|AWBA Funday Contributions|480|560|Making Music Web Site|115.14|108.82|
|Bank interest|70.13|71.5|AWBA Funday Event|1878.5|1549.11|
|Charities Trust||2.37|Page Park BandStand Fee||38.92|
|Bucket collections||702.7||||
||||Instrument Purchase(EbClari.)|518.48||
||||Instrument Repair|1.68.7|172.4L|
||||Carol Music Books|9.95|375.37|
||||Hearing Protection Subsidies||280|
||||Phoenix-Workshop Grant|299.24||
||||Winterbourne-Banner|L40||
||||Winterbou rne-Sectionals|110.8||
||||Account Examination Fees|150|L40|
||||Hire of Pop Inn Trustees Meeting|106.5|82.6|
||||Bank charges|8|9.2|
||||Zettle (Card reader) Charge||0.06|
|AWBA Income|8050.14|2388.13|AWBA Expenditure|4739.3t|3908.49|
|AWBA Income-Expenditure|3310.83|-1520.36||||
|nix Wind Band(PWB)||||||
||2O24l2O2s|202312024||2O24l2O2s|202312024|
|Income|f f||re|t f||
|Subscriptions|6810|5960|Conductor fees|3330|3060|
|Performances|t473.4|L661|PPL/PRS<br>(For 2 yrs)|97.03.|94.19|
|Bandstand income|487.5|337.5|Room hire|1340|2010|
|Misc.||60|Concert expenses|927.9|1040.93|
||||Misc. expenses|181.61|462.53|
||||Music|1946.28|1537.16|
||||Anniversary costs||94|
|AWBA Funday Event|t20|130|AWBA Funday Event|130|130|
||||Website|315.28|2L9.45|
|AWBA Workshop Grant|299.24||Workshop*|240.69||
||||*Room hire & refeshments in other|lines||
|PWB lncome|9190.14|8148.5|PWB Expenditure|8508.77|8648.26|
|PWB Income-Expenditure|68L.37|-499.76||||





## 

||2O24l2O2s|202312024||2O24l2O2s|202312024|
|---|---|---|---|---|---|
|lncome|E f .||Expenditure|€ f||
|Subs|6306|3810|Conductor's Fees inc. expenses|3975|260|
|Concert<br>lncome|ZAOL.28|525.43|Hire of Hall|2593|1009|
|Bath concert (20241|1.87.5||Music|291.39|695.5|
||||Dep for Bath gig|25||
||||Xmas & Paul's Leaving Event||23.92|
||||Drinks, biscuits-concerts & xmas|169.25||
||||Payment for singers-concert|400||
||||Band tops|63||
||||Bow Ties||23.94|
||||Printing and Postage|53.1|80|
||||First Aid Kits||26.58|
||||Gifts|t04.2s|91.83|
||||Drinks licence|21.||
||||Hampers/wrap & raffle tickets|45.22|23.96|
||||Kazoos|13.99||
||||AWBA Day|150|t45|
||||Banners|139.09|50|
||||Bank charges|2s.5||
||||Donations||357.62|
|AWB Income|8494.78|4335.43|AWB Expenditure|8068.79|2787.35|
|AWB I ncome-Expenditure|425.99|1548.08||||



## 

||2O24l2O2s|202312024||202412025|202312A24|
|---|---|---|---|---|---|
|Income|f f||diture|€ E||
|Subscriptions|6604.6|7840.5|Equipment|28.95|23.78|
|Bucket Collections|27L.97|168.72|Hall hire|t7L5|1600|
|Performance Payments|1.4L7.1.3|t9L8.44|Conductor Fees|4533.33|4760|
|Sundry Income|273.26|235|Music|1389.18|818.58|
||||Concert Expenses|1200.71||
||||Print and Stationary||25|
||||PPL/PRS|181.14|175.86|
||||Sundry|575.08|3483.17|
||||Deps Fees|190|160|
|WWSH Income|8566.96|10152.66|WWSH Expenditure|9813.39|11046.39|
|WWSH I ncome-Expenditu re|-L246.43|-883.73||||





## 

||202412025|202312024||202412025|202312024|
|---|---|---|---|---|---|
|lncome|E f||Expenditure|E|€|
|Subscriptions|699<br>2|7632|Music|691.07|536.55|
|Event Income|133<br>5|L6t6.71|Hall hire|2822.75|1906|
|Bank Interest|33.:<br>.2|48.1.9|MD Services|4040|3176.75|
||||Office|24.39|220.55|
||||Other|50|77.28|
||||Concert Expenses|1573.37|21.33.26|
||||Stand Banners||2650.5|
||||Ties & Scarves||790.2|
|AWBA Banner Grant|t4(<br>40||WW Banner|286.8||
|AWBA Sectional Grant|110.<br>0.8||WW Sectionals|110.8||
|WWB lncome|8511|9295.9|WWB Expenditure|9599.18|11491.09|
|WWB I ncome-Expenditure|-988.18|-2L94.I9||||



|Totals||||||
|---|---|---|---|---|---|
||2O24l2O2s|202312024||2O24l2O2s|202312024|
||f f .|||€ f||
|Total Charity lncome|429L3.02|34331.62|Total|40729.M|37881.58|
|Charity Income-Expenditure|2183.58|-3s49.96||||





Inde￿ndent Examiner?s Report
Report to tbe trusteeslmembers of Avon Wind Band As￿clatiOn
On the aceounts for the year ended 31 August 2025 Charity No. 1165352
Respective responsibilities The charity's InLStees consider that an audit in not required for this year
of trustees and examiner under section 144 of the Cl)arities Act 2011 (the ChaLiti¢s Act) and that
an independent exatni￿0ll is neede
It is my responsibility to:
Examine the accounts under section 145 of the Charities ACL
To follow the procedures laid down in the General Directtons
given by the Charity Cornn￿lOn (under section 145(5)0)) of th¢
Charitie5 Act). and
To state wbetheT particular matters l]ave come to my attention.
Basis of Independent
examiner's statement
My eXami￿on w&s carried oui in accordance with Genetal Directions
given by the Cl)arity commis￿0￿ An exaMI￿tion includes a review of
the accounting records kept by the charity and a comparison of tbe
a￿OUnts pr￿lted with tIm￿ re￿rds. It also includes consÉd¢ration of
any unusual Ilen￿ or disclosu￿ in the a¢counts. and seeking
explaD*ions from the trustees Concerni￿ any such matkrs. The
procedures undertaken do not provide all the evidenc¢ that would be
required in an audiL and cOnSeq￿dY no Opinion is given as to wheth¢r
the accounts present a 'true and fair view aud the rep)rt is limited to
those matteTS set in the StateD￿ below.
Independent e￿Miner'S In comiection with my eXaMi￿tio￿ no matter h&s come to my attention:
statement
l) vwhich gives me reasonable cause to beli¢v¢ that any D]aterial
to keep accounting re£ords in aco)rdance with section 130 of
the Charities A¢ and
to prq)are accounts which accord with the accounting records
and comply with the accowrting requirement of the Charities
Act have ￿t been meL or
2) to 1vhic￿ in my Opinio￿ atÈention should be drawn iu order to
enable a prow Und¢￿anding of the accounts to k reacheiL
Signed
q 202Q)
Relevant professiooal qualifications OT IKMJY . fccP( Ozi 91
Bs3￿ .3A&.