OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-04-05-accounts

Charity registration number 1165332

CARLISLE FOODBANK

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

CARLISLE FOODBANK

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr N McNulty
Mrs C Bowditch
C Prescott-Develing
Ms N Iveson
Mr E Bryant
Mr S Jermin
SJ Angus
Charity number 1165332
Principal address Unit 4, Tower Court
West Tower Street
Carlisle
Cumbria
CA3 8QT
Independent examiner Stuart Farrer FCA
Sterling House
Wavell Drive
Rosehill
Carlilsle
Cumbria
CA1 2SA
Bankers Cumberland Building Society
Cumberland House
Cooper Way
Parkhouse
Carlisle
CA3 0JF
CAF Bank
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 47Q

CARLISLE FOODBANK

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Statement of financial position 5
Notes to the financial statements 6 - 14

CARLISLE FOODBANK

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The aim of the Foodbank is the relief from hunger of people facing hardship in Carlisle by providing food parcels to those referred by third parties.

The Foodbank continues to meet this need and for the fourth consecutive year we have experienced another increase in referrals. This trend continues to be met with the generosity of people and businesses from the local community, and although food donations have reduced, public financial donations have helped to offset this. We have also successfully applied for trusts and grants from local funders which have enabled Carlisle Foodbank to increase its ability to meet its aim.

Public Benefit

The Trustees confirm that they have complied with section 17(5) of the 2011 Charities Act in having paid due regard to the Charities Commission guidance on public benefit.

Achievements and performance

In order to meet the increased demand for emergency food we opened an additional day a week, which has provided increased opening hours for referrals to access our service.

In this past financial year, we have had 4765 referrals for emergency food parcels, which is over 2000 more referrals than the previous financial year (2732 referrals in 2021 - 2022).

This year we also ran some workshops with trustees, staff and volunteers, to look at developing our business planning, review how we are doing and reflecting how any internal and external changes have impacted on the organisation. These workshops were well received and have provided valuable reassurance and innovative thinking to support the Foodbank’s future sustainability.

Volunteers continue to provide invaluable support to the organisation and in June we held a general meeting to bring them together, share our annual report, and to say thank you for all that they have done. We have over 40 volunteers who contribute daily to the success of Carlisle Foodbank in meeting its objectives.

Financial review

During the financial year 2022-2023 the total incoming resources of the charity were £369,140 of which £nil was restricted and £369,140 was unrestricted. Total resources expended for the charity were £311,016 of which £1,218 was restricted and £309,798 was unrestricted, resulting in a total surplus of £58,124.

The total amount of reserves at the year end was £253,151 compared to £195,027 in 2022. This is represented by restricted funds of £843 and unrestricted funds of £252,308.

CARLISLE FOODBANK

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

Structure, governance and management

Carlisle Foodbank has been set up as a Charitable Incorporated Organisation (CIO) registered with the Charity Commission (registration number: 1165332) on 27th January 2016. The object and powers of the CIO are established in its governing document which is an association constitution. The Foodbank is run by a board of trustees, with co-opted members. There are two paid members of staff: a part-time Foodbank Manager, and a part-time Assistant Manager. Approximately twelve meetings of the Board are held annually.

The Trustees confirm that they have complied with section 17(5) of the 2011 Charities Act in having paid due regard to the Charities Commission guidance on public benefit.

The trustees who served during the year and up to the date of signature of the financial statements were:

Mr N McNulty

Mrs C Bowditch

C Prescott-Develing

Ms N Iveson

Mr E Bryant

Mr S Jermin

SJ Angus Miss Rachael Rodway (Deceased 25 April 2022)

Trustee vacancies are advertised internally and externally, and expressions of interest are followed up with a selection process and a vote at a board meeting. A majority vote of the board members is required for the appointment of a trustee.

This year we lost one of the founders of Carlisle Foodbank, someone who was at the heart of all that the Foodbank has achieved. The passing of Rachael Rodway was felt by staff, volunteers and people who used the service, but she continues to play an important role in Carlisle Foodbank having put in place solid foundations and principles to ensure that it continues to meet the needs.

Key Management Personnel

The trustees have control of the charity so do not consider that any staff are key management personnel.

The trustees' report was approved by the Board of Trustees.

.............................. Mr N McNulty

Trustee

Date: 15 August 2023

CARLISLE FOODBANK

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF CARLISLE FOODBANK

I report to the trustees on my examination of the financial statements of Carlisle Foodbank (the charity) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England & Wales (ICAEW), which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Stuart Farrer FCA

Sterling House Wavell Drive Rosehill Carlilsle Cumbria CA1 2SA

Dated: 18 August 2023

CARLISLE FOODBANK

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
3
369,140
-
Expenditure on:
Cost of raising donations
and legacies
4
241,899
-
Charitable activities
5
67,899
1,218
Other
-
-
Total expenditure
309,798
1,218
Gross transfers between
funds
-
-
Net income/(expenditure) for the
year/
Net movement in funds
59,342
(1,218)
Fund balances at 1 April 2022
192,966
2,061
Fund balances at 31 March 2023
252,308
843		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
369,140
253,895
7,650
241,899
165,969
-
69,117
60,151
9,306
-
89
-
311,016
226,209
9,306
-
(116)
116
58,124
27,570
(1,540)
195,027
165,396
3,601
253,151
192,966
2,061		 Total
2022
£
261,545
165,969
69,457
89
235,515
-
26,030
168,997
195,027

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The notes on pages 6 to 14 form part of these financial statements.

CARLISLE FOODBANK

STATEMENT OF FINANCIAL POSITION

AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Stocks
12
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within one
year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
15
Unrestricted funds		 2023
£
32,437
1,331
220,025
253,793
(1,467)		 £
825
252,326
253,151
843
252,308
253,151		 2022
£
33,511
1,229
166,190
200,930
(6,874)		 £
971
194,056
195,027
2,061
192,966
195,027

The financial statements were approved by the Trustees on 15 August 2023

..............................

Mr N McNulty Trustee

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Charity information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 49 Raven Street, Carlisle, CA1 2DQ.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the entity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Donated goods are measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Equipment 15% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Stocks

Stocks, whether donated or purchased, are for distribution to beneficiaries and are measured at the fair value of the goods at the time of receipt. The carrying amount is assessed for impairment at the reporting date.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key sources of estimation uncertainty

The values of donated goods received, and distributed, in the year have been estimated based on an average number of food parcels received and a nominal value of a food parcel. The year end stock figure also includes an element of estimation as average cost values are allocated to categories of similar food items. The trustees consider these estimates to be a fair representation of the values of donated and distributed goods and of stock held at the balance sheet date. Other accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome.

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

3
Donations and legacies
Unrestricted
Unrestricted
Restricted
funds
funds
funds
2023
2022
2022
£
£
£
Donations - Foodbank
85,871
78,752
850
Donations - Grants
37,583
10,000
6,800
Donated goods
240,825
157,846
-
HMRC Gift Aid
4,861
7,297
-
369,140
253,895
7,650		 Total
2022
£
79,602
16,800
157,846
7,297
261,545

4 Cost of raising donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Cost of raising donations and legacies - donations 241,899 165,969
241,899 165,969

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

5 Charitable activities

Total fund Total fund
2023 2022
£ £
Staff costs 26,442 17,396
Depreciation and impairment 146 171
Other orginisations 2,283 -
Rent 18,051 17,833
Food purchases 10,521 11,861
Light & heat 1,601 10,631
Insurance 3,509 2,954
Repairs and maintenance 63 45
Other establishment and office costs 1,295 6,772
Website Costs 2,689 -
Sundry expenses 953 233
67,553 67,896
Share of governance costs (see note 6) 1,564 1,561
69,117 69,457
Analysis by fund
Unrestricted funds 67,899 60,151
Restricted funds 1,218 9,306
69,117 69,457

6 Support costs

Support costs
Support costs
Governance
costs
£
£
Accountancy fees
-
1,564
-
1,564
Analysed between
Charitable activities
-
1,564		 2023
£
1,564
1,564
1,564		 2022
£
1,561
1,561
1,561

Governance costs includes payments to the independent examiner of £600 (2022: £600) for independent examination fees and £964 (2022: £961) for other fees.

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

7 Net movement in funds 2023 2022
£ £
Net movement in funds is stated after charging/(crediting)
Depreciation of owned tangible fixed assets 146 171
Loss on disposal of tangible fixed assets - 89

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

9 Employees

The average monthly number of employees during the year was:

2023 2022
Number Number
2 2
Employment costs 2023 2022
£ £
Wages and salaries 25,760 16,890
Other pension costs 682 506
26,442 17,396

There were no employees whose annual remuneration was more than £60,000.

10 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

11 Tangible fixed assets
Equipment
£
Cost
At 1 April 2022 2,018
At 31 March 2023 2,018
Depreciation and impairment
At 1 April 2022 1,047
Depreciation charged in the year 146
At 31 March 2023 1,193
Carrying amount
At 31 March 2023 825
At 31 March 2022 971
12 Stocks
2023 2022
£ £
Raw materials and consumables 32,437 33,511
Included in the year end stock figure for 2022 are supermarket vouchers to the value of £6,800.
13 Debtors
2023 2022
Amounts falling due within one year: £ £
Prepayments and accrued income 1,331 1,229
14 Creditors: amounts falling due within one year
2023 2022
£ £
Trade creditors 67 5,481
Other creditors - 93
Accruals and deferred income 1,400 1,300
1,467 6,874

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

15 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds
Balance at
1 April 2021
Incoming
resources
Resources
expended
£
£
£
CCF Rough
Sleepers
1,449
-
(1,565)
CCC: Funding
for moving
costs
-
3,800
(3,800)
Food Voucher
scheme
2,152
420
(511)
CCF: Food for
parcels
-
3,000
(3,000)
Miscellaneous
restricted
funds
-
430
(430)
3,601
7,650
(9,306)
16
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2023
2023
£
£
Fund balances at 31
March 2023 are
represented by:
Tangible assets
825
-
Current assets/(liabilities)
251,483
843
252,308
843		 Transfers
Balance at
1 April 2022
Resources
expended
Balance at
31 March 2023
£
£
£
£
116
-
-
-
-
-
-
-
-
2,061
(1,218)
843
-
-
-
-
-
-
-
-
116
2,061
(1,218)
843
Total Unrestricted
funds
Restricted
funds
Total
2023
2022
2022
2022
£
£
£
£
825
971
-
971
252,326
191,995
2,061
194,056
253,151
192,966
2,061
195,027		 Transfers
Balance at
1 April 2022
Resources
expended
Balance at
31 March 2023
£
£
£
£
116
-
-
-
-
-
-
-
-
2,061
(1,218)
843
-
-
-
-
-
-
-
-
116
2,061
(1,218)
843
Total Unrestricted
funds
Restricted
funds
Total
2023
2022
2022
2022
£
£
£
£
825
971
-
971
252,326
191,995
2,061
194,056
253,151
192,966
2,061
195,027
843
Total
2022
£
971
194,056
195,027

17 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under noncancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2023
£
18,333
58,334
76,667		 2022
£
18,333
76,667
95,000

CARLISLE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

18 Pension and other post retirement benefits

The charge to profit or loss in respect of defined contribution schemes was £682 (2022 - £506).

19 Related party transactions

There were no related party transactions during the year.