REGISTERED CHARITY NUMBER: 1165286
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2022
FOR
COTEN END PRE-SCHOOL
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
COTEN END PRE-SCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 August 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
COTEN END PRE-SCHOOL
REPORT OF THE TRUSTEES for the year ended 31 August 2022
The trustees present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The aims of the pre-school are to enhance the development of children under statutory school age. We look to involve families in every child's education, by building on relationships with all members of the family.
The activities planned by the preschool have included the following:
Autumn term: This was our first trip out to Pumpkins R Us. The children loved the experience and most chose their own pumpkins to buy and bring home.
Summer Term. This was our first summer trip that we stayed away from the setting all day. We visited Warwick Castle and enjoyed time around the castle and Zog Land.
We continued to hold stay and play sessions - where parents come along and spend time experiencing what the setting offers their child/children.
Many festivals were celebrated throughout the year - reflecting the cultural background of all our children.
Face to face committee meetings restarted.
Face to face key worker and parent meetings were reintroduced with the offer of either a zoom meeting or telephone conversation if parents wished not to come into the setting.
Staff attended various training courses - paediatric first aid (refresher) - Time to Talk - Food hygiene - Designated Safeguarding Lead training - Early Help - Self regulation.
We began to offer children a sports activity as an extracurricular activity alongside Mini First Aid. These sessions are not mandatory, parents/guardians have the option to pay for these sessions or not. These sessions are not covered by government funding.
Public benefit
We continue to act as a setting and management continue to be mindful of the public benefit guidance produced by the Charity Commission.
Volunteers
We continue to invite volunteers into the setting to share their experiences and knowledge with the children. We also work with the local colleges and high schools to accommodate students working towards their childcare qualifications and allow them to carry out work experience here.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The setting has enabled many children to reach their targeted outcomes within this academic year as they start their time in the formal education system. Those that have not met these targets have had other factors involved in their young lives and we feel we have enabled them to at last have a firm footing in the more formal system.
We do believe as a setting our main objectives should be to help children be ready for school and their lives in more than just educational ways - getting dressed - eating with a knife and fork - being confident in their own selfcare - being able to communicate effectively - to be able to socialise with their peers and others.
Plans began to raise funds for a proposed fully functioning kitchen - to enable us to offer hot meals at lunchtime.
June 2022 - Ofsted inspection. Graded Good
Page 1
COTEN END PRE-SCHOOL
REPORT OF THE TRUSTEES for the year ended 31 August 2022
ACHIEVEMENT AND PERFORMANCE
Fundraising activities
Our fundraising activities returned this year, after a break during the Covid Pandemic. We held a chocolate coin activity during the Christmas holidays, where the children received a couple of chocolate coins from the setting in a small bag and it was requested that they returned the bag with a few coins enclosed. Easter we sent children home with a smartie tube and requested that children returned the tubes with coins enclosed. The summer festival was held again - with no restrictions on how many person the families invited.
All monies were spent directly to enhance children's learning experience whilst at the setting.
FINANCIAL REVIEW
Results and future developments
The charity made a deficit in the year of £8,086 (2021: deficit of £26,881). Total funds carried forward is £24,014 (2021: £32,100). The charity plans to continue its activities as outlined above subject to satisfactory funding arrangements.
Reserves policy
The charity's unrestricted reserves stand at £24,014 (2021: £32,100). Unrestricted reserves should be at a level sufficient to finance at least three month's supply of its services should other sources of funding fail to materialise.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, PLA constitution, and constitutes an incorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1165286
Principal address
Warwick Space 71 Coten End Warwick Warwickshire CV34 4NU
Trustees
Ms D Morris (resigned 1.9.2021) Ms H Jones Ms H Goodman Ms B Brandl Ms P Cheema Ms N Aldersley Chairperson Ms S Guest (appointed 1.9.2021) Ms C Lowe
Independent Examiner
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Page 2
COTEN END PRE-SCHOOL
REPORT OF THE TRUSTEES for the year ended 31 August 2022
Approved by order of the board of trustees on 15 June 2023 and signed on its behalf by:
Ms N Aldersley - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COTEN END PRE-SCHOOL
Independent examiner's report to the trustees of Coten End Pre-School
I report to the charity trustees on my examination of the accounts of Coten End Pre-School (the Trust) for the year ended 31 August 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Mark Ashfield FCA
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
15 June 2023
Page 4
COTEN END PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022
| 2022 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 170,671 EXPENDITURE ON Charitable activities Charitable activities 178,757 NET INCOME/(EXPENDITURE) (8,086) RECONCILIATION OF FUNDS Total funds brought forward 32,100 TOTAL FUNDS CARRIED FORWARD 24,014 |
2021 Total funds £ 156,740 183,621 (26,881) 58,981 32,100 |
|---|---|
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 5
COTEN END PRE-SCHOOL
BALANCE SHEET 31 August 2022
| 2022 Unrestricted fund Notes £ CURRENT ASSETS Debtors 6 8,000 Cash at bank and in hand 16,972 24,972 CREDITORS Amounts falling due within one year 7 (958) NET CURRENT ASSETS 24,014 TOTAL ASSETS LESS CURRENT LIABILITIES 24,014 NET ASSETS 24,014 FUNDS 8 Unrestricted funds 24,014 TOTAL FUNDS 24,014 |
2021 Total funds £ - 34,566 34,566 (2,466) 32,100 32,100 32,100 32,100 32,100 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 15 June 2023 and were signed on its behalf by:
N Aldersley - Trustee
The notes form part of these financial statements
Page 6
COTEN END PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. SUPPORT COSTS
| SUPPORT COSTS | |||
|---|---|---|---|
| Governance | |||
| Other | costs | Totals | |
| £ | £ | £ | |
| Charitable activities | 93 | 2,460 | 2,553 |
continued...
Page 7
COTEN END PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022
2. SUPPORT COSTS - continued
Support costs, included in the above, are as follows:
| Support costs, included in the above, are as follows: | ||
|---|---|---|
| 2022 | 2021 | |
| Charitable | Total | |
| activities | activities | |
| £ | £ | |
| Telephone | 93 | - |
| Accountancy and legal fees | 2,460 | 780 |
| 2,553 | 780 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There was trustees' remuneration paid for the year ended 31 August 2022 of £67,415 (2021: £65,368).
Trustees' expenses
There were trustees' expenses paid for the year ended 31 August 2022 of £178 (2021: £150).
4. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies EXPENDITURE ON Charitable activities Charitable activities NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2022 2021 9 9 Unrestricted fund £ 156,740 183,621 (26,881) 58,981 32,100 |
|---|---|
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 8
COTEN END PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments and accrued income 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Taxation and social security Other creditors 8. MOVEMENT IN FUNDS At 1.9.21 £ Unrestricted funds General fund 32,100 TOTAL FUNDS 32,100 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 170,671 TOTAL FUNDS 170,671 Comparatives for movement in funds At 1.9.20 £ Unrestricted funds General fund 58,981 TOTAL FUNDS 58,981 |
2022 2021 £ £ 8,000 - 2022 2021 £ £ (542) - 1,500 2,466 958 2,466 Net movement At in funds 31.8.22 £ £ (8,086) 24,014 (8,086) 24,014 Resources Movement expended in funds £ £ (178,757) (8,086) (178,757) (8,086) Net movement At in funds 31.8.21 £ £ (26,881) 32,100 (26,881) 32,100 |
|---|---|
continued...
Page 9
COTEN END PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 156,740 156,740 |
Resources Movement expended in funds £ £ (183,621) (26,881) (183,621) (26,881) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds | At 1.9.20 £ |
Net movement At in funds 31.8.22 £ £ |
|---|---|---|
| General fund | 58,981 | (34,967) 24,014 |
| TOTAL FUNDS | 58,981 | (34,967) 24,014 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 327,411 327,411 |
Resources Movement expended in funds £ £ (362,378) (34,967) (362,378) (34,967) |
|---|---|---|
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2022.
Page 10
COTEN END PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022
| INCOME AND ENDOWMENTS Donations and legacies Gifts Fees - Butterflies Fees - Caterpillars Fundraising NEF Other income Parties and outgoings Registration fees Vouchers - Butterflies Vouchers - Caterpillars Interest receivable Government Grants Total incoming resources EXPENDITURE Charitable activities Wages Social security Pensions Recruitment costs Staff entertainment Staff training Activity and materials Cleaning Equipment Food and milk Fundraising expenses Insurance Parties, outing and gifts Postage Professional fees Rent Repairs and maintenance Software Stationery and printing Subscriptions Sundry Telephone and fax Administration Advertising and PR Travel and subsistence Carried forward |
2022 £ 4 29,916 14,975 677 111,121 37 482 80 6,627 2,222 7 4,523 170,671 170,671 120,006 1,607 3,326 173 172 2,328 3,526 4,993 5,932 884 21 1,256 2,464 166 35 10,980 8,033 3,141 2,749 579 20 1,635 168 475 244 174,913 |
2021 £ 4 19,634 12,539 635 107,159 74 117 60 1,217 720 4 14,577 156,740 156,740 118,533 843 3,218 1,572 375 1,898 3,522 6,824 7,207 679 150 1,204 1,711 95 435 9,690 9,706 3,686 3,312 496 537 2,752 1,574 575 210 180,804 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 11
COTEN END PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022
| Charitable activities Brought forward Computer equipment Health and safety Licenses Support costs Other Telephone Governance costs Accountancy and legal fees Total resources expended Net expenditure |
2022 £ 174,913 814 405 72 176,204 93 2,460 178,757 (8,086) |
2021 £ 180,804 1,264 683 90 182,841 - 780 183,621 (26,881) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 12