**REGISTERED CHARITY NUMBER: 1165286**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 AUGUST 2022**
## **FOR**
## **COTEN END PRE-SCHOOL**
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
**COTEN END PRE-SCHOOL**
## **CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 August 2022**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|10|
|**Detailed Statement of Financial Activities**|11|to|12|
**COTEN END PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the year ended 31 August 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The aims of the pre-school are to enhance the development of children under statutory school age. We look to involve families in every child's education, by building on relationships with all members of the family.
## **The activities planned by the preschool have included the following:**
Autumn term: This was our first trip out to Pumpkins R Us. The children loved the experience and most chose their own pumpkins to buy and bring home.
Summer Term. This was our first summer trip that we stayed away from the setting all day. We visited Warwick Castle and enjoyed time around the castle and Zog Land.
We continued to hold stay and play sessions - where parents come along and spend time experiencing what the setting offers their child/children.
Many festivals were celebrated throughout the year - reflecting the cultural background of all our children.
Face to face committee meetings restarted.
Face to face key worker and parent meetings were reintroduced with the offer of either a zoom meeting or telephone conversation if parents wished not to come into the setting.
Staff attended various training courses - paediatric first aid (refresher) - Time to Talk - Food hygiene - Designated Safeguarding Lead training - Early Help - Self regulation.
We began to offer children a sports activity as an extracurricular activity alongside Mini First Aid. These sessions are not mandatory, parents/guardians have the option to pay for these sessions or not. These sessions are not covered by government funding.
## **Public benefit**
We continue to act as a setting and management continue to be mindful of the public benefit guidance produced by the Charity Commission.
## **Volunteers**
We continue to invite volunteers into the setting to share their experiences and knowledge with the children. We also work with the local colleges and high schools to accommodate students working towards their childcare qualifications and allow them to carry out work experience here.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The setting has enabled many children to reach their targeted outcomes within this academic year as they start their time in the formal education system. Those that have not met these targets have had other factors involved in their young lives and we feel we have enabled them to at last have a firm footing in the more formal system.
We do believe as a setting our main objectives should be to help children be ready for school and their lives in more than just educational ways - getting dressed - eating with a knife and fork - being confident in their own selfcare - being able to communicate effectively - to be able to socialise with their peers and others.
Plans began to raise funds for a proposed fully functioning kitchen - to enable us to offer hot meals at lunchtime.
June 2022 - Ofsted inspection. Graded Good
Page 1
**COTEN END PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the year ended 31 August 2022**
## **ACHIEVEMENT AND PERFORMANCE**
## **Fundraising activities**
Our fundraising activities returned this year, after a break during the Covid Pandemic. We held a chocolate coin activity during the Christmas holidays, where the children received a couple of chocolate coins from the setting in a small bag and it was requested that they returned the bag with a few coins enclosed. Easter we sent children home with a smartie tube and requested that children returned the tubes with coins enclosed. The summer festival was held again - with no restrictions on how many person the families invited.
All monies were spent directly to enhance children's learning experience whilst at the setting.
## **FINANCIAL REVIEW**
## **Results and future developments**
The charity made a deficit in the year of £8,086 (2021: deficit of £26,881). Total funds carried forward is £24,014 (2021: £32,100). The charity plans to continue its activities as outlined above subject to satisfactory funding arrangements.
## **Reserves policy**
The charity's unrestricted reserves stand at £24,014 (2021: £32,100). Unrestricted reserves should be at a level sufficient to finance at least three month's supply of its services should other sources of funding fail to materialise.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, PLA constitution, and constitutes an incorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1165286
## **Principal address**
Warwick Space 71 Coten End Warwick Warwickshire CV34 4NU
## **Trustees**
Ms D Morris (resigned 1.9.2021) Ms H Jones Ms H Goodman Ms B Brandl Ms P Cheema Ms N Aldersley Chairperson Ms S Guest (appointed 1.9.2021) Ms C Lowe
## **Independent Examiner**
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Page 2
**COTEN END PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the year ended 31 August 2022**
Approved by order of the board of trustees on 15 June 2023 and signed on its behalf by:
Ms N Aldersley - Trustee
Page 3
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COTEN END PRE-SCHOOL**
## **Independent examiner's report to the trustees of Coten End Pre-School**
I report to the charity trustees on my examination of the accounts of Coten End Pre-School (the Trust) for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Mark Ashfield FCA
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
15 June 2023
Page 4
## **COTEN END PRE-SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022**
|**2022**
**Unrestricted**
**fund**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**170,671**
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
**178,757**
**NET INCOME/(EXPENDITURE)**
**(8,086)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**32,100**
**TOTAL FUNDS CARRIED FORWARD**
**24,014**|2021
Total
funds
£
156,740
183,621
(26,881)
58,981
32,100|
|---|---|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 5
## **COTEN END PRE-SCHOOL**
## **BALANCE SHEET 31 August 2022**
|**2022**
**Unrestricted**
**fund**
Notes
**£**
**CURRENT ASSETS**
Debtors
6
**8,000**
Cash at bank and in hand
**16,972**
**24,972**
**CREDITORS**
Amounts falling due within one year
7
**(958)**
**NET CURRENT ASSETS**
**24,014**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**24,014**
**NET ASSETS**
**24,014**
**FUNDS**
8
Unrestricted funds
**24,014**
**TOTAL FUNDS**
**24,014**|2021
Total
funds
£
-
34,566
34,566
(2,466)
32,100
32,100
32,100
32,100
32,100|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 15 June 2023 and were signed on its behalf by:
N Aldersley - Trustee
The notes form part of these financial statements
Page 6
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. SUPPORT COSTS**
|**SUPPORT COSTS**||||
|---|---|---|---|
|||Governance||
||Other|costs|Totals|
||£|£|£|
|Charitable activities|**93**|**2,460**|**2,553**|
continued...
Page 7
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022**
## **2. SUPPORT COSTS - continued**
Support costs, included in the above, are as follows:
|Support costs, included in the above, are as follows:|||
|---|---|---|
||**2022**|2021|
||Charitable|Total|
||activities|activities|
||**£**|£|
|Telephone|**93**|**-**|
|Accountancy and legal fees|**2,460**|**780**|
||**2,553**|**780**|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There was trustees' remuneration paid for the year ended 31 August 2022 of £67,415 (2021: £65,368).
## **Trustees' expenses**
There were trustees' expenses paid for the year ended 31 August 2022 of £178 (2021: £150).
## **4. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|Staff
No employees received emoluments in excess of £60,000.
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**2022**
2021
**9**
9
Unrestricted
fund
£
156,740
183,621
(26,881)
58,981
32,100|
|---|---|
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
continued...
Page 8
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022**
|**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Taxation and social security
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.9.21
£
**Unrestricted funds**
General fund
**32,100**
**TOTAL FUNDS**
**32,100**
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
**170,671**
**TOTAL FUNDS**
**170,671**
**Comparatives for movement in funds**
At 1.9.20
£
**Unrestricted funds**
General fund
58,981
**TOTAL FUNDS**
58,981|**2022**
2021
**£**
£
**8,000**
-
**2022**
2021
**£**
£
**(542)**
-
**1,500**
2,466
**958**
2,466
Net
movement
At
in funds
31.8.22
£
£
**(8,086)**
**24,014**
**(8,086)**
**24,014**
Resources
Movement
expended
in funds
£
£
**(178,757)**
**(8,086)**
**(178,757)**
**(8,086)**
Net
movement
At
in funds
31.8.21
£
£
(26,881)
32,100
(26,881)
32,100|
|---|---|
continued...
Page 9
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2022**
## **8. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
156,740
156,740|Resources
Movement
expended
in funds
£
£
(183,621)
(26,881)
(183,621)
(26,881)|
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**|At 1.9.20
£|Net
movement
At
in funds
31.8.22
£
£|
|---|---|---|
|General fund|58,981|(34,967)
24,014|
|**TOTAL FUNDS**|58,981|(34,967)
24,014|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
327,411
327,411|Resources
Movement
expended
in funds
£
£
(362,378)
(34,967)
(362,378)
(34,967)|
|---|---|---|
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2022.
Page 10
## **COTEN END PRE-SCHOOL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Gifts
Fees - Butterflies
Fees - Caterpillars
Fundraising
NEF
Other income
Parties and outgoings
Registration fees
Vouchers - Butterflies
Vouchers - Caterpillars
Interest receivable
Government Grants
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Social security
Pensions
Recruitment costs
Staff entertainment
Staff training
Activity and materials
Cleaning
Equipment
Food and milk
Fundraising expenses
Insurance
Parties, outing and gifts
Postage
Professional fees
Rent
Repairs and maintenance
Software
Stationery and printing
Subscriptions
Sundry
Telephone and fax
Administration
Advertising and PR
Travel and subsistence
Carried forward|2022
£
**4**
**29,916**
**14,975**
**677**
**111,121**
**37**
**482**
**80**
**6,627**
**2,222**
**7**
**4,523**
**170,671**
**170,671**
**120,006**
**1,607**
**3,326**
**173**
**172**
**2,328**
**3,526**
**4,993**
**5,932**
**884**
**21**
**1,256**
**2,464**
**166**
**35**
**10,980**
**8,033**
**3,141**
**2,749**
**579**
**20**
**1,635**
**168**
**475**
**244**
**174,913**|2021
£
4
19,634
12,539
635
107,159
74
117
60
1,217
720
4
14,577
156,740
156,740
118,533
843
3,218
1,572
375
1,898
3,522
6,824
7,207
679
150
1,204
1,711
95
435
9,690
9,706
3,686
3,312
496
537
2,752
1,574
575
210
180,804|
|---|---|---|
This page does not form part of the statutory financial statements
Page 11
## **COTEN END PRE-SCHOOL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2022**
|**Charitable activities**
Brought forward
Computer equipment
Health and safety
Licenses
**Support costs**
**Other**
Telephone
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net expenditure**|2022
£
**174,913**
**814**
**405**
**72**
**176,204**
**93**
**2,460**
**178,757**
**(8,086)**|2021
£
180,804
1,264
683
90
182,841
-
780
183,621
(26,881)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 12