2020-08-31-accounts - Coten End Preschool CIO

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REGISTERED CHARITY NUMBER: 1165286

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

FOR

COTEN END PRE-SCHOOL

Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

COTEN END PRE-SCHOOL

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 August 2020

		Page
Report of the Trustees	1	to	2
Independent Examiner's Report		3
Statement of Financial Activities		4
Balance Sheet		5
Notes to the Financial Statements	6	to	9
Detailed Statement of Financial Activities	10	to	11

COTEN END PRE-SCHOOL

REPORT OF THE TRUSTEES for the year ended 31 August 2020

The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The aims of the pre-school are to enhance the development of children under statutory school age. We look to involve families in every child's education, by building on relationships with all members of the family.

The activities planned by the preschool have included the following:

The children continued to visit Coten End School on a regular basis and this does really make the transition to big school a lot easier for many. Miss Sarah continued to do dance lessons with Butterflies and Caterpillars began to have Boogie Beat music and movement sessions once every half term. The road safety team came to talk to butterflies about road safety. We continued to go on walks away from pre-school with parents' support. Butterflies also visited Leamington Library on the train. We invited parents and Grandparents in for various stay and play sessions over the year and we held a raffle at Christmas Time.

Public benefit

We continue to act as a setting and management continue to be mindful of the public benefit guidance produced by the Charity Commission.

Volunteers

We continue to invite volunteers into the setting to share their experiences and knowledge with the children. We also work with the local colleges and high schools to accommodate students working towards their childcare qualifications and allow them to carry out work experience here.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The setting has enabled many children to reach their targeted outcomes within this academic year as they start their time in the formal education system. Those that have not met these targets have had other factors involved in their young lives and we feel we have enabled them to at last have a firm footing in the more formal system.

Fundraising activities

Our fundraising activities have either met our objectives or have achieved higher than our expectations. We have mainly fund raised for our charity this year.

FINANCIAL REVIEW

Results and future developments

The charity made a deficit in the year of £22,011 (2019: surplus of £11,436). Total funds carried forward is £58,981 (2019: £80,992). The charity plans to continue its activities as outlined above subject to satisfactory funding arrangements.

Reserves policy

The charity's unrestricted reserves stand at £58,981 (2019: £80,992). Unrestricted reserves should be at a level sufficient to finance at least three month's supply of its services should other sources of funding fail to materialise.

Page 1

COTEN END PRE-SCHOOL

REPORT OF THE TRUSTEES for the year ended 31 August 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, PLA constitution, and constitutes an incorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1165286

Principal address

Warwick Space 71 Coten End Warwick Warwickshire CV34 4NU

Trustees

Dianne Morris Hazel Jones (Chair) Heather Goodman Brittany Brandl Permjit Cheema Hannah Webber (resigned July 2021) Sarah McElhill (resigned July 2021) Cat Jeffcock (resigned July 2021) Naomi Aldersley Claire Lowe (appointed September 2020)

Independent Examiner

Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

Approved by order of the board of trustees on 29 July 2021 and signed on its behalf by:

........................................................................ Diane Morris - Trustee

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COTEN END PRE-SCHOOL

Independent examiner's report to the trustees of Coten End Pre-School

I report to the charity trustees on my examination of the accounts of Coten End Pre-School (the Trust) for the year ended 31 August 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Andrew Cartwright FCA Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

Date: 29 July 2021

Page 3

COTEN END PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020

2020 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 143,418 EXPENDITURE ON Charitable activities Charitable activities 165,429 NET INCOME/(EXPENDITURE) (22,011) RECONCILIATION OF FUNDS Total funds brought forward 80,992 TOTAL FUNDS CARRIED FORWARD 58,981	2019 Total funds £ 185,792 174,356
	11,436 69,556
	80,992

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 4

COTEN END PRE-SCHOOL

BALANCE SHEET 31 August 2020

2020 Unrestricted fund Notes £ CURRENT ASSETS Debtors 6 135 Cash at bank and in hand 61,135 61,270 CREDITORS Amounts falling due within one year 7 (2,289) NET CURRENT ASSETS 58,981 TOTAL ASSETS LESS CURRENT LIABILITIES 58,981 NET ASSETS 58,981 FUNDS 8 Unrestricted funds 58,981 TOTAL FUNDS 58,981	2019 Total funds £ 1 82,888 82,889 (1,897) 80,992 80,992 80,992 80,992 80,992

The financial statements were approved by the Board of Trustees and authorised for issue on 29 July 2021 and were signed on its behalf by:

............................................. Trustee

The notes form part of these financial statements

Page 5

COTEN END PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Page 6

continued...

COTEN END PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2020

2. SUPPORT COSTS

	2020	2019
	Charitable	Total
	activities	activities
	£	£
Accountancy and legal fees	210	660

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

No employees received emoluments in excess of £60,000. 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies EXPENDITURE ON Charitable activities Charitable activities NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	20202019 11 12 Unrestricted fund £ 185,792 174,356 11,436 69,556 80,992

continued...

Page 7

COTEN END PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued

for the year ended 31 August 2020

6.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Staff Loans
7.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors
8.
MOVEMENT IN FUNDS
At 1.9.19
£
Unrestricted funds
General fund
80,992
TOTAL FUNDS
80,992
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
143,418
TOTAL FUNDS
143,418
Comparatives for movement in funds
At 1.9.18
£
Unrestricted funds
General fund
69,556
TOTAL FUNDS
69,556

2020
2019
£
£
135
-
135
1
2020
2019
£
£
1
1
22
-
2,266
1,895
2,289
1,896
Net
movement
At
in funds
31.8.20
£
£
(22,011)
58,981
(22,011)
58,981
Resources
Movement
expended
in funds
£
£
(165,429)
(22,011)
(165,429)
(22,011)
Net
movement
At
in funds
31.8.19
£
£
11,436
80,992
11,436
80,992

continued...

Page 8

COTEN END PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2020

8. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming resources £ 185,792 185,792	Resources Movement expended in funds £ £ (174,356) 11,436 (174,356) 11,436

A current year 12 months and prior year 12 months combined position is as follows:

		Net
		movement	At
	At 1.9.18	in funds	31.8.20
	£	£	£
Unrestricted funds
General fund	69,556	(10,575)	58,981
TOTAL FUNDS	69,556	(10,575)	58,981

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming resources £ 329,210 329,210	Resources Movement expended in funds £ £ (339,785) (10,575) (339,785) (10,575)

9. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2020.

Page 9

COTEN END PRE-SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020

INCOME AND ENDOWMENTS Donations and legacies Gifts Fees - Butterflies Fees - Caterpillars Fundraising NEF Other income Parties and outgoings Registration fees Vouchers - Butterflies Vouchers - Caterpillars Interest receivable Government Grants Total incoming resources EXPENDITURE Charitable activities Wages Social security Pensions Recruitment costs Staff entertainment Staff training Activity and materials Cleaning Donations Equipment Food and milk Fundraising expenses Insurance Parties, outing and gifts Postage Professional fees Rent Repairs and maintenance Software Stationery and printing Subscriptions Sundry Telephone and fax Administration Carried forward	2020 £ 4 15,016 7,047 618 99,616 216 - 70 3,978 3,022 83 13,748 143,418 143,418 116,182 1,272 3,070 230 1,199 4,060 2,706 5,359 - 8,258 303 401 683 695 49 1,218 7,605 1,569 3,896 2,436 571 106 471 818 163,157	2019 £ - 28,405 18,237 937 130,706 582 164 10 4,260 2,390 101 - 185,792 185,792 118,084 487 2,431 432 436 1,159 1,737 6,605 260 15,148 145 61 655 1,233 100 2,104 9,120 6,852 140 2,070 307 69 526 1,252 171,413

This page does not form part of the statutory financial statements

Page 10

COTEN END PRE-SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020

Charitable activities Brought forward Advertising and PR Travel and subsistence Staff cover Computer equipment Health and safety Support costs Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income	2020 £ 163,157 507 57 - 1,336 162 165,219 210 165,429 (22,011)	2019 £ 171,413 1,422 17 225 420 199 173,696 660 174,356 11,436

This page does not form part of the statutory financial statements

Page 11