**REGISTERED CHARITY NUMBER: 1165286**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 AUGUST 2020**
## **FOR**
## **COTEN END PRE-SCHOOL**
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
**COTEN END PRE-SCHOOL**
## **CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 August 2020**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|9|
|**Detailed Statement of Financial Activities**|10|to|11|
**COTEN END PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the year ended 31 August 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The aims of the pre-school are to enhance the development of children under statutory school age. We look to involve families in every child's education, by building on relationships with all members of the family.
The activities planned by the preschool have included the following:
The children continued to visit Coten End School on a regular basis and this does really make the transition to big school a lot easier for many. Miss Sarah continued to do dance lessons with Butterflies and Caterpillars began to have Boogie Beat music and movement sessions once every half term. The road safety team came to talk to butterflies about road safety. We continued to go on walks away from pre-school with parents' support. Butterflies also visited Leamington Library on the train. We invited parents and Grandparents in for various stay and play sessions over the year and we held a raffle at Christmas Time.
## **Public benefit**
We continue to act as a setting and management continue to be mindful of the public benefit guidance produced by the Charity Commission.
## **Volunteers**
We continue to invite volunteers into the setting to share their experiences and knowledge with the children. We also work with the local colleges and high schools to accommodate students working towards their childcare qualifications and allow them to carry out work experience here.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The setting has enabled many children to reach their targeted outcomes within this academic year as they start their time in the formal education system. Those that have not met these targets have had other factors involved in their young lives and we feel we have enabled them to at last have a firm footing in the more formal system.
## **Fundraising activities**
Our fundraising activities have either met our objectives or have achieved higher than our expectations. We have mainly fund raised for our charity this year.
## **FINANCIAL REVIEW**
## **Results and future developments**
The charity made a deficit in the year of £22,011 (2019: surplus of £11,436). Total funds carried forward is £58,981 (2019: £80,992). The charity plans to continue its activities as outlined above subject to satisfactory funding arrangements.
## **Reserves policy**
The charity's unrestricted reserves stand at £58,981 (2019: £80,992). Unrestricted reserves should be at a level sufficient to finance at least three month's supply of its services should other sources of funding fail to materialise.
Page 1
**COTEN END PRE-SCHOOL**
## **REPORT OF THE TRUSTEES for the year ended 31 August 2020**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, PLA constitution, and constitutes an incorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1165286
## **Principal address**
Warwick Space 71 Coten End Warwick Warwickshire CV34 4NU
## **Trustees**
Dianne Morris Hazel Jones (Chair) Heather Goodman Brittany Brandl Permjit Cheema Hannah Webber (resigned July 2021) Sarah McElhill (resigned July 2021) Cat Jeffcock (resigned July 2021) Naomi Aldersley Claire Lowe (appointed September 2020)
## **Independent Examiner**
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Approved by order of the board of trustees on 29 July 2021 and signed on its behalf by:
........................................................................ Diane Morris - Trustee
Page 2
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COTEN END PRE-SCHOOL**
## **Independent examiner's report to the trustees of Coten End Pre-School**
I report to the charity trustees on my examination of the accounts of Coten End Pre-School (the Trust) for the year ended 31 August 2020.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Andrew Cartwright FCA Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Date: 29 July 2021
Page 3
**COTEN END PRE-SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020**
|**2020**
**Unrestricted**
**fund**
Notes
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**143,418**
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
**165,429**
**NET INCOME/(EXPENDITURE)**
**(22,011)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**80,992**
**TOTAL FUNDS CARRIED FORWARD**
**58,981 **|2019
Total
funds
£
185,792
174,356|
|---|---|
||11,436
69,556|
||80,992|
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 4
**COTEN END PRE-SCHOOL**
## **BALANCE SHEET 31 August 2020**
|**2020**
**Unrestricted**
**fund**
Notes
**£**
**CURRENT ASSETS**
Debtors
6
**135**
Cash at bank and in hand
**61,135**
**61,270**
**CREDITORS**
Amounts falling due within one year
7
**(2,289)**
**NET CURRENT ASSETS**
**58,981 **
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**58,981**
**NET ASSETS**
**58,981 **
**FUNDS**
8
Unrestricted funds
**58,981 **
**TOTAL FUNDS**
**58,981 **|2019
Total
funds
£
1
82,888
82,889
(1,897)
80,992
80,992
80,992
80,992
80,992|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 29 July 2021 and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
Page 5
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 6
continued...
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2020**
## **2. SUPPORT COSTS**
||**2020**|2019|
|---|---|---|
||Charitable|Total|
||activities|activities|
||**£**|£|
|Accountancy and legal fees|**210**|**660**|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **4. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|
No employees received emoluments in excess of £60,000.
**5.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**2020**2019
**11**
**12**
Unrestricted
fund
£
185,792
174,356
11,436
69,556
80,992|
|---|---|
continued...
Page 7
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued**
**for the year ended 31 August 2020**
|**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Staff Loans
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Taxation and social security
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.9.19
£
**Unrestricted funds**
General fund
**80,992**
**TOTAL FUNDS**
**80,992 **
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
**143,418**
**TOTAL FUNDS**
**143,418**
**Comparatives for movement in funds**
At 1.9.18
£
**Unrestricted funds**
General fund
69,556
**TOTAL FUNDS**
69,556|**2020**
2019
**£**
£
**135**
-
**135**
1
**2020**
2019
**£**
£
**1**
1
**22**
-
**2,266**
1,895
**2,289**
1,896
Net
movement
At
in funds
31.8.20
£
£
**(22,011)**
**58,981**
**(22,011)**
**58,981 **
Resources
Movement
expended
in funds
£
£
**(165,429)**
**(22,011)**
**(165,429)**
**(22,011)**
Net
movement
At
in funds
31.8.19
£
£
11,436
80,992
11,436
80,992|
|---|---|
continued...
Page 8
**COTEN END PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 August 2020**
## **8. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
185,792
185,792|Resources
Movement
expended
in funds
£
£
(174,356)
11,436
(174,356)
11,436|
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.9.18|in funds|31.8.20|
||£|£|£|
|**Unrestricted funds**||||
|General fund|69,556|(10,575)|58,981|
|**TOTAL FUNDS**|69,556|(10,575)|58,981|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
329,210
329,210|Resources
Movement
expended
in funds
£
£
(339,785)
(10,575)
(339,785)
(10,575)|
|---|---|---|
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 August 2020.
Page 9
**COTEN END PRE-SCHOOL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Gifts
Fees - Butterflies
Fees - Caterpillars
Fundraising
NEF
Other income
Parties and outgoings
Registration fees
Vouchers - Butterflies
Vouchers - Caterpillars
Interest receivable
Government Grants
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Social security
Pensions
Recruitment costs
Staff entertainment
Staff training
Activity and materials
Cleaning
Donations
Equipment
Food and milk
Fundraising expenses
Insurance
Parties, outing and gifts
Postage
Professional fees
Rent
Repairs and maintenance
Software
Stationery and printing
Subscriptions
Sundry
Telephone and fax
Administration
Carried forward|2020
£
**4**
**15,016**
**7,047**
**618**
**99,616**
**216**
**-**
**70**
**3,978**
**3,022**
**83**
**13,748**
**143,418**
**143,418**
**116,182**
**1,272**
**3,070**
**230**
**1,199**
**4,060**
**2,706**
**5,359**
**-**
**8,258**
**303**
**401**
**683**
**695**
**49**
**1,218**
**7,605**
**1,569**
**3,896**
**2,436**
**571**
**106**
**471**
**818**
**163,157**|2019
£
-
28,405
18,237
937
130,706
582
164
10
4,260
2,390
101
-
185,792
185,792
118,084
487
2,431
432
436
1,159
1,737
6,605
260
15,148
145
61
655
1,233
100
2,104
9,120
6,852
140
2,070
307
69
526
1,252
171,413|
|---|---|---|
This page does not form part of the statutory financial statements
Page 10
**COTEN END PRE-SCHOOL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2020**
|**Charitable activities**
Brought forward
Advertising and PR
Travel and subsistence
Staff cover
Computer equipment
Health and safety
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net (expenditure)/income**|2020
£
**163,157**
**507**
**57**
**-**
**1,336**
**162 **
**165,219**
**210**
**165,429**
**(22,011)**|2019
£
171,413
1,422
17
225
420
199
173,696
660
174,356
11,436|
|---|---|---|
This page does not form part of the statutory financial statements
Page 11